VOLUME 1 GENERAL INSPECTOR GUIDANCE AND INFORMATION
CHAPTER 3 INSPECTOR RESPONSIBILITIES, ADMINISTRATION, ETHICS AND CONDUCT
Section 7 Use of Industry-Furnished Portable Electronic Devices
1-280 GENERAL. This section provides guidance for the acceptance and appropriate
use of portable electronic devices (PED) provided to Federal Aviation Administration (FAA) offices or individual
aviation safety inspectors (ASI) by aviation industry entities. This guidance does not address the use of
A. Background. The aviation industry continues to aggressively transition to
electronic devices for maintaining, updating, and distributing information, manuals, and training materials. The
FAA supports this transition, and understands that this transition poses unique challenges to the methods by which
FAA field offices perform certification, surveillance, oversight, and training functions. The aviation industry’s
increased use of PEDs (e.g., Apple iPad, Microsoft Surface, and Android tablets) as a means to communicate and/or
provide required documents to the FAA has prompted a need for this guidance to ensure that FAA employees using
industry-furnished PEDs are doing so ethically, securely, and without unnecessary liability.
B. Definition of Industry-Furnished PED. An industry-furnished PED is any PED
provided to an FAA office or employee by a regulated entity or training provider to accomplish official duties.
1-281 GUIDANCE. The approval of an FAA office manager is required before an
employee can accept a PED provided by a regulated entity or a training provider to facilitate accomplishing
official duties. Managers are responsible for establishing office awareness, training, and procedures that support
the following guidance that ensures FAA employees using industry-furnished PEDs are doing so ethically, securely,
and without unnecessary liability.
1) FAA employees must limit the use of industry-furnished PEDs to official
business related to the specific device issuance (i.e., an ASI must not conduct business related to a certificate
holder on a device issued by a different certificate holder).
2) FAA employees must not use industry-furnished PEDs for personal business
(e.g., personal storage, personal Internet browsing, personal emails, or anything else of a personal nature).
3) Office managers must limit access to industry-furnished PEDs to those office
personnel having job functions that require their use. Office managers are responsible for creating written office
procedures to track custody of PEDs within the office. Individual users are responsible for the physical control
of the device when it is in their custody.
4) Industry-furnished PEDs may require the creation of an account in order to
function properly (e.g., Apple ID). FAA employees must use their official government email when creating such
accounts. FAA employees must not include any type of payment information (e.g., personal credit card or government
credit card) when creating accounts.
5) FAA employees must not connect industry-furnished PEDs to any FAA hardware or
6) Office managers must verify that the employee has read and understands this
guidance and the local office procedures before approving that employee to use an industry-furnished PED.
7) When an FAA office or employee no longer needs access to the materials on an
industry‑furnished PED, the office manager will determine either to return the PED to the issuing entity, reissue it
to another employee for the same purpose, or, if necessary, dispose of it properly pursuant to General Services
Administration (GSA)/ FAA‑approved procedures. Under no circumstance will an employee keep an industry-furnished
PED for personal use once it is no longer necessary for official business.
B. Acceptance and Use of PEDs Furnished by Regulated Aviation Industry Entities.
The following information and guidance specifically addresses PEDs furnished to an FAA office by a regulated entity
to facilitate FAA oversight functions (including PEDs issued as part of industry provided training under a Memorandum
of Understanding (MOU)):
1) An industry-furnished PED remains the property of the issuing entity and is
not considered a gift. The FAA office or individual inspector makes temporary use of the PED to facilitate
specific oversight responsibilities.
2) An industry-furnished PED remains under the administrative control of the
issuing entity. The issued PED must contain only the materials, Operating Systems (OS), software applications,
data, and documents originally issued or updated by the issuing entity. The FAA will not alter the contents of an
3) Office managers must be familiar with the administrative policy and procedures
of an entity furnishing a PED, to include policy related to PED updates, security, and personal conduct. FAA
employees using the devices must follow the PED policy of the entity or the PED policy of the FAA, whichever is
4) Before accepting a PED from a regulated entity, the office manager must
obtain written assurance from that entity that the FAA and its employees will not be held liable for the
unintentional loss, damage, or alteration of the PED or its contents.
C. Acceptance and Use of PEDs Furnished by Training Providers.
The following information and guidance specifically addresses PEDs furnished to an FAA employee enrolled in a
contracted training course:
1) The industry-furnished PED and its contents are generally included in a
contract between the FAA and the training provider. The device is provided at the expense of the training center.
The training center must not require FAA students to purchase PEDs or software and any attempts to do so should be
reported to the FAA Academy Contracts and Program Administration Branch (AMA-260) at 405-954-6726 for resolution.
2) The industry-furnished PED and its contents are considered property of the
FAA, but they are not controlled by the FAA information technology (IT) department. Office managers are responsible
for controlling custody of these devices. PEDs issued by training providers are not the personal property of the
individual employees using them.
3) These PEDs must contain only the materials and software issued or updated by
the training provider. In some cases, a training provider may load a student’s PED with materials from multiple
1-282 FUTURE ACTIVITIES. FAA office managers responsible for employees handling
industry-furnished PEDs should be familiar with the guidance and must develop local procedures and awareness
training to support this guidance. ASIs approved to accept and use industry-furnished PEDs must be aware of this
RESERVED. Paragraphs 1-283 through 1-297.