12/28/16

 

8900.1 CHG 504

VOLUME 2  Air Operator AND AIR AGENCY Certification and ApplicATION PROCESS

Indicates new/changed information.

chapter 11  CERTIFICATION OF A PART 145 REPAIR STATION

Section 9  Safety Assurance System: Certificating/Renewing/Amending a Part 145 Repair Station Located Inside the United States Under a BASA/MIP

2-1307    REPORTING SYSTEM(S). Use Safety Assurance System (SAS) automation and the associated Data Collection Tools (DCT).

2-1308    OBJECTIVE. This section provides guidance to aviation safety inspectors (ASI) on the procedures used to conduct certification, renewal, and amendment of Title 14 of the Code of Federal Regulations (14 CFR) part 145 repair stations located within the territories of the United States (U.S) and hold an Aviation Authority (AA) part 145 approval under a Maintenance Implementation Procedure (MIP) of a Bilateral Aviation Safety Agreement (BASA). ASIs must use this section in conjunction with the applicable Maintenance Agreement Guidance (MAG) of that country. However, the MAG supersedes this section if conflicts exist between the two documents.

2-1309    BACKGROUND.

A.    Conclusion of a U.S. Aviation Safety Agreement with an MIP. The Federal Aviation Administration (FAA) and the foreign national AA base MIPs on an evaluation of 14 CFR parts 43 and 145 and foreign national regulations governing repair stations or Approved Maintenance Organizations (AMO). The Aircraft Maintenance Division (AFS-300) and the International Programs and Policy Division (AFS-50) follow FAA Order 8000.85, FAA Program for the Establishment of a MIP Under the Provisions of a BASA, for the development of an MIP. The MIP evaluation is designed to determine the areas where these regulations and requirements are harmonized, equivalent, or identify areas where they differ. The evaluation also determines the FAA’s and AA’s ability to carry out surveillance on each other’s behalf. The differences are identified in the MIP and are called Special Conditions. The MAG further explains the Special Conditions. The conclusion of an MIP provides for:

1)    FAA acceptance of AA recommendations for certification and renewal, and documentation of surveillance findings, when the FAA issues certificates to repair stations based outside of the U.S.; and
2)    The AA acceptance of FAA recommendations for certification and renewal, and documentation of surveillance findings, when the AA issues certificates to U.S.-based repair stations.
3)    Either case results in increased efficiency by reducing or eliminating duplicate surveillance, evaluation, and inspection of repair facilities conducted by the FAA and the AA. The FAA and the AA achieve program goals when they reduce or eliminate duplicate activities while maintaining equivalent levels of safety.

B.    Maintenance Agreement Guidance (MAG). The FAA has developed some unique policies that pertain specifically to repair stations under a BASA/MIP. The Maintenance Annex Guidance for the European Union (EU) or Maintenance Agreement Guidance (MAG) is a general term used for the separate document that supports the MIP. The MAG is the procedural document authorized by the MIP which explains the Special Conditions requirements and defines the processes for each AA’s recommendations for certification, renewal, and acceptance of eligible repair stations and AMOs. The FAA and AA must be satisfied that repair stations located in the U.S. and AA-based AMOs meet the conditions of the MIP and MAG. The term used for the European Aviation Safety Agency (EASA) requirements (Maintenance Annex Guidance) only pertains to the EU. Maintenance Agreement Guidance (MAG) is applicable to a specific country under an MIP and is not associated with the EU.

NOTE:  A listing of all countries that have a BASA with applicable MIP and MAGs is available at http://www.faa.gov/aircraft/air_cert/international/bilateral_agreements/baa_basa_listing/.

2-1310    SPECIAL CONDITIONS. A certificated U.S.-based repair station that performs work on aeronautical products subject to U.S. and foreign airworthiness regulations must comply with the Special Conditions identified in the MAG. The repair station’s surveillance should include the AA Special Conditions and evidence-of-need requirements. Surveillance of a repair station must also satisfy FAA and AA conditions per the MAG.

2-1311    PREREQUISITES AND COORDINATION REQUIREMENTS.

A.    Prerequisites. This task requires:

    Knowledge of 14 CFR parts 43 and 145 requirements;

    Previous experience with certification or surveillance of 14 CFR part 145 repair stations;

    Completion of the Repair Station Branch’s (AFS-340) Web-based briefing on the applicable MAG for the country or equivalent;

    Completion of FAA Course 21058, Certification and Surveillance of Part 145 Repair Stations;

    Completion of FAA Course 27100190, Introduction to Safety Assurance System (SAS);

    Completion of FAA Course 27100214, Data Collection Tool Fundamentals for SAS; and

    Completion of FAA Course 21000102, Safety Assurance System (SAS) for Inspectors and Field Office Management.

B.    Coordination. This task requires coordination with:

    The applicant repair station;

    The applicant repair station’s ASI;

    FAA headquarters (HQ), AFS-300;

    FAA Regional Coordinators (as applicable); and

    The AA associated with the BASA/MIP (as applicable).

2-1312    REFERENCES, FORMS, AND JOB AIDS.

A.    References (current editions):

    Title 14 CFR parts 43 and 145.

    Advisory Circular (AC) 145-10, Repair Station Training Program.

    FAA Order 8130.2, Airworthiness Certification of Products and Articles.

    FAA Order 8130.21, Procedures for Completion and Use of the Authorized Release Certificate, FAA Form 8130-3, Airworthiness Approval Tag.

    Volume 2, Chapter 11, Sections 1, 2, 3, 4, 5, and 8.

    Volume 10, Safety Assurance System Policies and Procedures.

    Volume 14, Chapter 1, Section 2, Flight Standards Service Compliance Action Decision Procedure.

    The applicable MAG.

B.    Forms:

    FAA Form 8000-4, Air Agency Certificate.

    FAA Form 8000-4-1, Repair Station Operations Specifications (Web-based Operations Safety System (WebOPSS) or Automated Repair Station Operations Specifications (OpSpecs)).

    FAA Form 8130-3, Airworthiness Approval Tag.

    FAA Form 8310-3, Application for Repair Station Certificate and/or Rating.

    FAA Form 8400-6, Preapplication Statement of Intent.

    AA approval certificate and documentation defining the AMO’s limitations or scope of work/approval.

    AA surveillance/inspection report, and FAA recommendation for AA certification/renewal/amendment.

    MAG applicable forms.

C.    Job Aids. The applicable MAG includes job aids as appendices.

2-1313    FAA RESPONSIBILITIES.

A.    Responsibilities of the FAA Regional Coordinator. The FAA Regional Coordinators will serve as the primary point of contact (POC) between the certificate-holding district office (CHDO) and the overseeing authority with whom the FAA has entered into BASAs (e.g., EASA, Switzerland, Transport Canada, and future entrants) for the mitigation of identified risks and issues of certificate holders within their region. The FAA Regional Coordinator may elevate issues to the National Coordinator if deemed necessary. For the purpose of this guidance, they should be familiar with the current revision of the applicable MAG. The primary duty is to provide guidance and assistance to the CHDO and the ASIs with regulatory interpretation, certification, renewals, and oversight of AA part 145 AMOs located in the U.S.

B.    Responsibilities of the FAA-Assigned ASI. The ASI must ensure the applicable procedures are followed for the surveillance, certification, renewal, and amendment of the AA certificates in accordance with the applicable MAG, section B.

2-1314    INITIAL CERTIFICATION PROCESS. The FAA, AA, and repair station will accomplish initial certification in accordance with this section in conjunction with the applicable MAG, section B.

2-1315    CERTIFICATE RENEWAL PROCESS. Repair stations located in the U.S. which also have an approval with an AA under a BASA/MIP may request a renewal of an existing part 145 approval by using the procedures in the MAG, section B.

A.    Renewal Inspection. It is recommended this be combined with the surveillance of the FAA repair station. In addition to meeting part 145 requirements, the ASI must inspect the repair station for compliance with the Special Conditions as listed in the applicable MAG. Additional guidance can be found in Volume 6, Chapter 9.

B.    Document and Analyze Any Deficiencies. Follow SAS guidance for Module 4, Data Collection, and Module 5, Analysis, Assessment, and Action (AAA). If ASIs note deficiencies, they must brief an appropriate representative of the repair station at the end of the inspection and confirm any findings.

C.    AA Renewal Application. If the AA finds the documentation supporting an AMO’s renewal application unsatisfactory, he or she will prepare a letter or email to the ASI indicating the deficiencies. The ASI, in turn, will notify the AMO of the AA’s findings. The AMO must correct all deficiencies for the AA renewal application process to continue.

2-1316    CERTIFICATE AMENDMENT PROCESS. Refer to the MAG, section B for requirements and procedures.

2-1317    REPORTING CHANGES TO THE AA PART 145 APPROVAL. During the repair station’s AA approval period, the ASI must report to the AA any change in the status of the repair station’s part 145 certificate per the MAG, section B. This step will ensure continued compliance with AA requirements.

2-1318    DOCUMENTATION REQUIREMENTS. The CHDO will retain the repair station’s AA certification and surveillance records, including a copy of the AA supplement for the time period as specified in the applicable MAG.

2-1319    EXCHANGE OF SAFETY DATA. The MIP stipulates that the FAA and AA will exchange, on request and in a timely manner, any information regarding accidents/incidents involving civilian aeronautical products or regulated entities and other safety information. Per the MIP, the FAA agrees to share with the AA, restricted to:

    The repair station’s vital profile;

    Information documented in the SAS automation related to repair station findings on the AA Form;

    Safety Performance Analysis System (SPAS) data; and

    Any additional documents as specified in the MAG.

2-1320    TASK OUTCOMES.

A.    SAS Custom DCT (C DCT). Complete the SAS C DCT for certificate renewal.

B.    FAA Surveillance Form. Review the FAA surveillance form to ensure compliance with the applicable MAG. The ASI will enter all significant findings (level 1) from the FAA surveillance form into SAS.

C.    SAS Configuration Module 1. Update the SAS Configuration Module 1 Vitals Information with the data provided by the repair station. Ensure the AA AMO certificate number is documented in the SAS.

1)    The ASI will enter all findings from the AA surveillance form into the SAS and send a copy to the AA in accordance with the applicable MAG procedures.
2)    The ASI may upload the AA surveillance form into SAS.
3)    The ASI will update the SAS Configuration Module 1 Vitals Information. Ensure the certificate number is documented in the SAS.

D.    Volume 10 SAS Guidance. Follow Volume 10 SAS guidance for Modules 4 and 5 for data collection; complete the AAA and the Action Item Tracking Tool (AITT).

2-1321    FUTURE ACTIVITIES. Follow the MAG procedures and Volume 10 SAS guidance to plan future risk based surveillance in SAS. The Regional Coordinator will notify the CHDO of any AA’s or AMO’s scheduled visits for the Sample Inspection System (SIS).

RESERVED. Paragraphs 2-1322 through 2-1326.