12/19/18

 

8900.1 CHG 639

VOLUME 5  AIRMAN CERTIFICATION

CHAPTER 1  DIRECTION, GUIDANCE, AND PROCEDURES FOR TITLE 14 CFR PARTS 121/135 AND GENERAL AVIATION

Section 7  Amendments to Certificates and Replacement of Lost Certificates and/or Applications

Indicates new/changed information.

Source Basis:

    Section 61.1, Applicability and Definitions.

    Section 61.3, Requirement for Certificates, Ratings, and Authorizations.

    Section 61.25, Change of Name.

    Section 61.29, Replacement of a Lost or Destroyed Airman or Medical Certificate or Knowledge Test Report.

    Section 61.60, Change of Address.

    Section 63.1, Applicability.

    Section 63.3, Certificates and Ratings Required.

    Section 63.16, Change of Name; Replacement of Lost or Destroyed Certificate.

    Section 63.21, Change of Address.

    Section 65.1, Applicability.

    Section 65.16, Change of Name: Replacement of Lost or Destroyed Certificate.

    Section 65.21, Change of Address.

    Section 65.51, Certificate Required.

    Section 65.89, Display of Certificate.

    Section 65.105, Display of Certificate.

    Section 65.111, Certificate Required.

    Section 91.1015, Management Specifications.

    Section 107.12, Requirement for a Remote Pilot Certificate with a Small UAS Rating.

    Section 107.77, Change of Name or Address.

    Section 121.383, Airman: Limitations on Use of Services.

    Section 125.261, Airman: Limitations on Use of Services.

    Section 135.95, Airmen: Limitations on Use of Services.

Indicates new/changed information.

5-151    GENERAL. This section contains direction and guidance used by inspectors when processing amendments to certificates for airmen operating under Title 14 of the Code of Federal Regulations (14 CFR) parts 61, 63, 65, 91 subpart K (part 91K), 107, 121, 125, 135, 141, and 142 and when replacing lost airman certificates, medical certificates, knowledge test reports, and radio/telephone licenses. This section also includes direction and guidance used by inspectors to reconstruct a lost certification application package and emergency field issues.

Indicates new/changed information.

5-152    AMENDMENTS TO CERTIFICATES. An amendment to an airman’s certificate is necessary whenever a change in name, nationality/citizenship, gender, date of birth, adding dual citizenship, or other changes occur. When amending airman certificates for these reasons, inspectors should use the following guidance:

Indicates new/changed information.

NOTE:  If an airman is requesting an amendment to a certificate that is based on a foreign license, the airman must first have the foreign license verified for authenticity prior to making an appointment with the Flight Standards office (i.e., Flight Standards District Office (FSDO), certificate management office (CMO) or International Field Office (IFO)). See Volume 5, Chapter 2, Section 14 for the procedures that the holder of a foreign license must follow prior to applying for a U.S. pilot certificate or rating.

Indicates new/changed information.

A.    Change of Name/Gender/Date of Birth. An applicant for a change of name, gender, or date of birth on an airman certificate must apply in person at a FSDO/CMO/IFO. The applicant completes whichever is applicable:

    Federal Aviation Administration (FAA) Form 8710-1, Airman Certificate and/or Rating Application (for pilots).

    FAA Form 8710-11, Airman Certificate and/or Rating Application—Sport Pilot.

Indicates new/changed information.

    FAA Form 8710-13, Remote Pilot Certificate and/or Rating Application.

    FAA Form 8610-2, Airman Certificate and/or Rating Application (for mechanics, repairmen, or parachute riggers).

    FAA Form 8400-3, Application for an Airman Certificate and/or Rating (for Flight Engineers (FE), flight navigators, and aircraft dispatchers).

1)    For a name change, the completed and signed application must be accompanied by the appropriate documents verifying the change, such as a court order, copy of marriage license, divorce decree, passport, or other valid court- or government-issued document upholding the name change.

NOTE:  A driver’s license is not proof of name change.

2)    For a gender change, the completed and signed application must be accompanied by the appropriate documents verifying the change, such as a court order (issued by a court of the United States or its territories) stating that the individual has changed his or her gender to male or female, a court order stating the individual’s gender is male or female, or a statement from a physician or clinical psychologist treating the applicant that contains:

    Identification of the applicant by name and address, and

    Verification that the applicant is undergoing treatment that has altered or will alter the applicant’s gender.

Indicates new/changed information.
3)    If the applicant wishes to change both name and gender, the court order must specify both or the FSDO/CMO/IFO must receive separate documentation.
Indicates new/changed information.
4)    For a date of birth change, the completed and signed application must be accompanied by the appropriate documents, such as a copy of a birth certificate, passport, court order, military ID, or other court- or government‑issued legal document that verifies the date of birth change. An application for a date of birth change could occur when the airman has previously provided a date of birth on his or her original FAA application form and then provided a different date of birth on a subsequent application. The FSDO/CMO/IFO must review the appropriate documents to determine the correct date of birth in order to correct the airman certificate.
5)    The applicant’s current certificate will accompany the application. The applicant will be issued FAA Form 8060-4, Temporary Airman Certificate, to use while awaiting the changes. The inspector will examine and verify the documents to the best of the inspector’s ability, and then issue a Temporary Airman Certificate.
Indicates new/changed information. Indicates new/changed information.
6)    The inspector must complete the “Aviation Safety Inspector or Technician Report” section of the FAA Form 8710-1 application. He or she must indicate the certificate activity (e.g., name change) with the “Approved” and “Pilot’s Bill of Rights” boxes marked, and then forward the application, the superseded certificate, the Temporary Airman Certificate, and all other supporting documents to the Airmen Certification Branch. The date of issuance of the Temporary Airman Certificate must match the approval date in the “Aviation Safety Inspector or Technician Report” section. The new, revised FAA Form 8710-1 has a box for “Change of name, nationality, gender or date of birth.” It is found on the back of this form in the section entitled “Aviation Safety Inspector or Technician Report.” If using the new form, the applicant should check this box. If using the older version of FAA Form 8710-1, the applicant will need to write in what change is taking place in section I (top front) by placing a check mark in the “Other” box, and then writing the change taking place (e.g., “Name Change”) in the area provided.

NOTE:  The Airmen Certification Branch requests that inspectors send photocopies instead of the original documents.

Indicates new/changed information.

B.    Change of Nationality/Citizenship. An applicant for a change of nationality/citizenship on a certificate must apply in person at a FSDO/CMO/IFO. An inspector will also use this guidance when one is adding a dual citizenship. The applicant completes whichever is applicable:

    FAA Form 8710-1, Airman Certificate and/or Rating Application (for pilots).

    FAA Form 8710-11, Airman Certificate and/or Rating Application—Sport Pilot.

Indicates new/changed information.

    FAA Form 8710-13, Remote Pilot Certificate and/or Rating Application.

    FAA Form 8610-2, Airman Certificate and/or Rating Application (for mechanics, repairmen, or parachute riggers).

    FAA Form 8400-3, Application for an Airman Certificate and/or Rating (for Flight Engineers (FE), flight navigators, and aircraft dispatchers).

1)    Proof of change in nationality may be a U.S. naturalization document or a U.S. passport. When examining the naturalization document, the inspector should verify that the document has the petition number, the date of change, and the name and location of the court of issuance. The airman may provide a photocopy of the naturalization document. If the airman does not wish to have the naturalization document copied and included with the appropriate FAA application form, the applicant must sign a separate sheet of paper that lists the petition number of the U.S. nationality document, the name of the court and location where the hearing occurred, and the date of the nationality hearing. The inspector may never accept verbal information to substantiate any of the required information.
Indicates new/changed information. Indicates new/changed information.
2)    The inspector must complete the “Aviation Safety Inspector or Technician Report” section of the FAA Form 8710-1 application. He or she must indicate the certificate activity (i.e., citizenship change) with the “Approved” and “Pilot’s Bill of Rights” boxes marked, and then forward the application, the superseded certificate, the Temporary Airman Certificate, and all other supporting documents to the Airmen Certification Branch. The date of issuance of the Temporary Airman Certificate must match the approval date in the “Aviation Safety Inspector or Technician Report” section. The new, revised FAA Form 8710-1 has a box for “Change of name, nationality, gender or date of birth.” It is found on the back of this form in the section entitled “Aviation Safety Inspector or Technician Report.” If using the new form, the applicant should check this box. If using the older version of the FAA Form 8710-1, the applicant will need to write in what change is taking place in section I (top front) by placing a check mark in the “Other” box, and then writing the change taking place (e.g., “Citizenship Change”) in the area provided.
3)    If the applicant is adding a dual citizenship to his or her airman certificate, he or she will follow the same procedures listed in this paragraph.
Indicates new/changed information.

C.    Change of Address. Title 14 CFR part 61, § 61.60; part 63, § 63.21; part 65, § 65.21; and part 107, § 107.77 all require the appropriate certificate holder to notify the Airmen Certification Branch within 30 calendar-days of a change of the airman’s permanent mailing address. The preferred method is via the FAA website at http://www.faa.gov/licenses_certificates/airmen_certification/update_address/. Alternatively, the certificate holder may notify the FAA by mailing a signed written statement that includes the airman certificate number or other identifying information along with their new address, or may complete Aeronautical Center (AC) Form 8060-55, Change of Address Notification, (see Figure 5-19) and mail it to:

Federal Aviation Administration

Airmen Certification Branch

Indicates new/changed information.

P.O. Box 25504

Oklahoma City, OK 73125-0082

NOTE:  The Airmen Certification Branch will not issue a new certificate based solely on the change of address.

Indicates new/changed information.

5-153    REPLACEMENT OF CERTIFICATES AND RECORDS.

Indicates new/changed information.

A.    Replacement of Certificates. A certificate that has been lost, stolen, or destroyed must be replaced as soon as possible, since §§ 61.3, 63.3, 65.51(a), 65.89, 65.105, 65.111, and 107.12; part 121, § 121.383(a); and part 125, § 125.261 require that these persons possess their airman and medical certificates when exercising certificate privileges.

Indicates new/changed information. Indicates new/changed information.
1)    Airman Certificate. If an airman certificate is lost, stolen, or destroyed, the airman must obtain a replacement certificate directly from the Airmen Certification Branch (refer to §§ 61.29, 63.16, and 65.16(b)). A $2 replacement fee is required for each certificate to be replaced. The website is equipped to accept credit card payment. An airman may request a replacement airman certificate by an online request or may use the form found on the FAA website at http://www.faa.gov/licenses_certificates/airmen_certification/certificate_replacement/. The airman may mail the completed AC Form 8060-56, Application for Replacement of Lost, Destroyed, or Paper Airman Certificate(s), (see Figure 5-18) to the Airmen Certification Branch at the address provided in subparagraph 5-152C.
Indicates new/changed information.
2)    Medical Certificate. Permanent replacement of medical certificates may only be requested from the Aerospace Medical Certification Division by mail, either by letter or AC Form 8060-56. There is no online or email option.
Indicates new/changed information. Indicates new/changed information.

B.    Obtaining a Temporary Certificate by Email or Fax for Immediate Use. An airman may request temporary authorization to exercise the privileges of his or her airman certificate through the FAA website at http://www.faa.gov/licenses_certificates/airmen_certification/airmen_services/. Within a few minutes, the airman will receive the authorization through either email or fax. The authorization will be valid for 60 calendar-days. Under certain extraordinary circumstances, an inspector may issue a Temporary Airman Certificate. Such a circumstance might be when no Internet or fax capability is available and the airman must make a return flight to domicile, continue an extended flight schedule, or continue with any near-term aviation employment. However, the inspector must be able to verify the airman’s certificate and ratings and their validity before issuing a Temporary Airman Certificate (see subparagraph 5‑153D).

1)    An airman may only receive a temporary medical certificate by calling the Aerospace Medical Certification Division at (405) 954-4821. The airman will provide the Office of Aerospace Medicine (AAM) specialist personal information to validate their identity.
Indicates new/changed information.
2)    The specialist will, on verification of the airman’s information and within 30 minutes, fax a copy of a temporary medical certificate that will be valid for 60 calendar-days. A fax machine must be available to the airman to receive the certificate. There is no email option. A temporary medical certificate acquired in this manner will not result in the issuance of a permanent certificate. The airman must still submit a request for permanent replacement by the method identified in subparagraph 5-153A.
Indicates new/changed information.

C.    Temporary Verification Documents Issued Under a Certificate Verification Plan. In accordance with part 91, § 91.1015(h); § 121.383(c); and part 135, § 135.95(b), as applicable, a part 91K fractional ownership program manager or a 14 CFR part 119 certificate holder conducting operations under part 121 or 135 may obtain approval of a certificate verification plan to provide a temporary verification document to flightcrew members in the event of a lost, stolen, destroyed, or otherwise missing airman certificate or medical certificate. Approval is granted through the issuance of operations specification (OpSpec)/management specification (MSpec) A063. In accordance with §§ 61.3(a) and 63.3(a), a flightcrew member may use the temporary document provided by the program manager or certificate holder for up to 72 hours to conduct flight operations within the United States for the part 91K program manager or the part 119 certificate holder. The flightcrew member may not use the temporary verification documents for other kinds of operations, such as part 91 recreational flights. If the flightcrew member’s airman or medical certificate remains unavailable after 72 hours, the flightcrew member must comply with the requirements of § 61.29 or § 63.16, as applicable, to request a 60‑day temporary confirmation document as described in subparagraph 5-153B.

Indicates new/changed information.

D.    Emergency Field Issuance of Temporary Certificates. When an airman needs to obtain FAA Form 8060-4 immediately, the preferred procedure is to obtain one from the FAA’s website at http://www.faa.gov/licenses_certificates/airmen_certification/airmen_services/. However, a FSDO/CMO/IFO or an FAA aviation safety inspector (ASI) in the field may also issue an emergency field issuance Temporary Airman Certificate. In such cases, inspectors must use caution and must confirm the airman’s identity and the validity of the airman’s certificate and ratings. Inspectors should accomplish an emergency issuance in the following manner:

1)    The airman must show that an immediate replacement of the lost certificate is necessary for return flight(s) to domicile, continuation of an extended flight schedule, or continuation of aviation employment.
2)    The airman must be unable to reasonably or efficiently receive a Temporary Airman Certificate through either email or fax.
3)    The airman must present acceptable evidence of identity. Positive ID must include a photograph of the applicant on a government-issued document (e.g., driver’s license or passport), the applicant’s signature, and the applicant’s residential address if it is different from the applicant’s mailing address. Acceptable methods of ID include, but are not limited to, a U.S. driver’s license, government ID card, and passport. The airman’s physical description must match the physical description in the records at the Airmen Certification Branch. The inspector must confirm the validity, grade, and ratings of the lost certificate by contacting the Airmen Certification Branch.
Indicates new/changed information.
4)    The Temporary Airman Certificate should clearly state “EMERGENCY FIELD ISSUANCE.” The inspector should indicate the expiration date in the section entitled “Rating and Limitations,” and ensure the date of expiration does not exceed 60 calendar-days from date of issuance.

NOTE:  An emergency field issuance temporary does not need to be mailed to the Airmen Certification Branch and the applicant does not need to complete the FAA application form.

5)    Temporary medical certificates cannot be issued in the field. The airman must contact the Aerospace Medical Certification Division at (405) 954-4821. Upon validation, the airman can receive a faxed copy of their medical certificate within 30 minutes.

E.    Reconstruction of Lost Certification Files. This section contains direction and guidance for inspectors when the original FAA Airman Certificate and/or Rating Application Form has been lost. The application will be identified as a “Reconstructed File,” which allows the Airmen Certification Branch to accept copies of signatures, if copies exist.

Indicates new/changed information.
1)    A copy of the original FAA Form 8710-1, 8710-11, 8710-13, 8610-2, or 8400-3 (whichever is applicable) and a copy of the FAA Form 8060-4, with signatures on both forms, is required. If no copy exists, the applicant must provide the information that appeared on the original application on a new FAA application form and FAA Form 8060-4, complete with new signatures, but with the original dates (applicant and inspector). Please note that the original dates are the dates that the FAA administered the practical test or the actual dates reflected next to the applicant and inspector’s signature of the lost application.
2)    In the upper right-hand corner of the FAA application form (whichever is applicable), the wording “Reconstructed File” must appear in red ink.
Indicates new/changed information.
3)    The inspector must forward all information regarding the certification file through the FSDO/CMO/IFO to the Airmen Certification Branch at the address provided in subparagraph 5-152C.
Indicates new/changed information.

NOTE:  An emergency field issuance temporary does not need to be mailed with the reconstructed file package. The FSDO/CMO/IFO can maintain these.

Indicates new/changed information.

F.    Replacement of a Knowledge Test Report. To replace a lost knowledge test report, complete AC Form 8060-70, Application for Replacement of Lost or Destroyed Knowledge Test Report(s), (see Figure 5-17) and mail it, with payment using a U.S. check or money order (not issued from a foreign bank) for the current fee, to the address provided in subparagraph 5-152C. AC Form 8060-70 may be found on the FAA website at http://www.faa.gov/licenses_certificates/airmen_certification/test_results_replacement/.

Indicates new/changed information.

G.    Replacement of Radio/Telephone Licenses. For duplicate radio/telephone licenses, refer to the Federal Communications Commission (FCC) website at https://www.fcc.gov/wireless/bureau-divisions/mobility-division/commercial-radio-operator-license-program or call 1-888-CALL-FCC.

Indicates new/changed information.

Figure 5-17.  AC Form 8060-70, Application for Replacement of Lost or Destroyed Knowledge Test Report(s)

Figure 5-17. AC Form 8060-70, Application for Replacement of Lost or Destroyed Knowledge Test Report(s)

Indicates new/changed information.

Figure 5-18.  AC Form 8060-56, Application for Replacement of Lost, Destroyed, or Paper Airman Certificate(s)

Figure 5-18. AC Form 8060-56, Application for Replacement of Lost, Destroyed, or Paper Airman Certificate(s)

Indicates new/changed information.

Figure 5-19.  AC Form 8060-55, Change of Address Notification

Figure 5-19. AC Form 8060-55, Change of Address Notification

RESERVED. Paragraphs 5-154 through 5-170.