Volume 5 AIRMAN CERTIFICATION
Chapter 2 TITLE 14 CFR PART
OF PILOTS AND FLIGHT INSTRUCTORS
Section 4 Integrated Airman Certification and Rating Application Process
A. Objective. This section provides guidance on using the Integrated Airman
Certification and Rating Application (IACRA) system. This is a web-based application
system designed to complete the airman certification process using an internet
version of Federal Aviation Administration (FAA) Form 8710-1,
Airman Certificate and/or Rating Application, or FAA Form 8710-11,
Airman Certificate and/or Rating ApplicationSport Pilot. Successful completion of this task results in electronically
completed certification documents.
NOTE: Title 14 of the Code of Federal Regulations (14 CFR) part
Pilot Certificate applications are processed in IACRA using an internet version of FAA Form
Remote Pilot Certificate and/or Rating Application. Refer to
Volume 16, Chapter 3, Section 1 and
Advisory Circular (AC)
Small Unmanned Aircraft Systems (sUAS), for additional information.
B. General. The IACRA acronym is commonly used when referring
to the FAA web-based software application and web page designed to complete
and submit an electronic airman application form. Within this section, “IACRA”
refers to this electronic system, and an “electronic application” refers to
the application made using this system. The IACRA system automates the airman
certification application process and electronically validates or captures other
certification documents, such as an applicable Airman Knowledge Test Report
(AKTR) or an uploaded graduation certificate required to complete the application.
The application is accessible using the internet and integrates multiple FAA
databases with information entered on an electronic application. Using IACRA
provides the following benefits to FAA personnel and designees involved in the
certification of airmen:
1) Assigns unique FAA tracking numbers (FTN) to all registered users.
2) Reduces errors and validates certain data by providing immediate checks of information
entered on the application.
NOTE: The designee, aviation safety inspector (ASI), or aviation safety
technician (AST) is still responsible to determine aeronautical experience requirements
have been met in the applicant’s logbook, and to ensure that all portions of
the application and any Temporary Airman Certificate (FAA Form 8060-4) generated
have been completed appropriately before submission to the Airmen Certification
Branch of the Civil Aviation Registry Division.
NOTE: Certificated flight instructors (CFI) may process a Remote Pilot
Certificate using IACRA. However, a CFI may not issue any temporary pilot
certificate. Only the Airmen Certification Branch may issue a temporary Student
Pilot Certificate, available through IACRA.
3) Sends applications electronically to the Airmen Certification Branch.
4) Allows the certification process to function in a paperless environment, as
mandated by the Government Paperwork Elimination Act
(Public Law (PL) 105-277, Title XVII), by providing the ability to
sign applications using electronic signatures.
NOTE: As implementation of the
Airman Certification Standards (ACS) expands,
the term “certification test” may be used in certain situations because
it more fully aligns with the integrated
to training and testing for airman certification purposes. The terms “practical test” and “certification
test” are synonymous for the purposes of this guidance.
5-287 PREREQUISITES AND COORDINATION REQUIREMENTS.
1) This task requires knowledge of the regulatory requirements of 14 CFR part
Order 8900.1, and other FAA policies.
2) Since June 1, 2009, all certifying officers (individuals with the authority
to process an electronic application) have been encouraged to utilize IACRA
whenever possible. However, there may be situations in the field when the system
is not available, a path has not been developed, or there is an AKTR anomaly
that will not allow the use of an electronic application. In these instances,
a paper FAA form may be used.
a) The IACRA system compares the name on any submitted AKTR with the name
on the corresponding electronic application. The applicant uses his or her full
legal name on the electronic application, using up to 50 characters (including
spaces). However, the applicant may exclude some middle names as necessary to
meet the 50-character limit. The AKTR may not reflect the applicant’s full legal
name and may differ slightly from the name presented on the certificate or rating
b) If the IACRA application shows a middle name, the AKTR may show that
middle name, the correct middle initial, or no entry. The electronic application
will process correctly using IACRA, and the Airmen Certification Branch will
accept it. If an incorrect middle initial, a middle name spelling variant, or
different middle name is on the AKTR, or if the AKTR has a first name variation
of any kind, the evaluator must attach an explanation and a scan or a copy of
the applicant’s photo identification and attach them to the electronic application.
If the last name on the AKTR has a different spelling or suffix, an electronic
application is not possible. The applicant must use a paper application, and
the evaluator must include an explanation and copy of the applicant’s photo
identification to avoid a correction notice.
3) Absent extenuating circumstances, the certifying officer will
have equipment immediately available to access IACRA, and he or she will explain
the process to the applicant as needed during the application process. If the
applicant chooses not to use an electronic application, when a specific certification
path is not available through IACRA, or when use of an electronic application
is not practical due to geographic location, the certifying officer will process
the appropriate paper application form. While the FAA and its representatives
do not require an applicant to use an electronic application, the certifying
officer should encourage all applicants to use IACRA when it is possible to do so. At this time, IACRA
is capable of processing an increasing number of different certification activities,
but not all. Refer to the “What’s New in IACRA” section of the IACRA web page,
for information on the most recent enhancements to IACRA.
NOTE: IACRA determines that a certifying officer is an authorized designee
(i.e., Airman Certification Representative (ACR), aircrew program designee (APD),
Designated Pilot Examiner (DPE), or Training Center Evaluator (TCE)), an ASI,
or an AST. Flight instructors may also act as certifying officers, but only
when accepting a Student Pilot Certificate or Remote Pilot Certificate application.
NOTE: The certifying officer does not need to sign with pen and ink any Temporary
Airman Certificate since IACRA will create a Temporary Airman Certificate that
has been digitally signed. See
Volume 5, Chapter 1, Section 5 of
this order for more specific information regarding the issuance
and processing of Temporary Airman Certificates.
B. Correction Notices. The Airmen Certification Branch will review the electronic
application package for accuracy and completeness to ensure that applicants
have met all regulatory requirements. If the Airmen Certification Branch finds
any errors or discrepancies, it will return the IACRA file to the responsible
Flight Standards District Office (FSDO). The Airmen Certification Branch will
include a correction notice memorandum, explaining the reason for the return,
with a printout of the IACRA file. The applicant, recommending instructor, Designated
Examiner (DE), ASI, or AST, as appropriate, will make pen-and-ink corrections
to the paper file, which would consist of lining through any erroneous items,
writing in correction(s), and initialing the correction(s). The responsible
FSDO will return the corrected paper forms to the Airmen Certification Branch.
C. Corrections to an IACRA File After Transmission to the Airmen Certification
Branch. At the time of publication, IACRA does not contain the capability
to make electronic corrections to an application file after transmission to
the Airmen Certification Branch. Therefore, if the designee, ASI, or AST has
not received a correction notice from the Airmen Certification Branch and has
determined a correction is necessary after submission, the certifying officer
will follow the procedures in subparagraph 5-288I below.
A. IACRA User Registration. The certifying officer registers or must have
previously registered as an IACRA user. The applicant and recommending flight
instructor must also register or have previously registered.
B. Online FAA Application Form Completion. The applicant completes the applicable
FAA form on IACRA at
C. Applicant Logbook Review for Instructor’s Recommendation. When appropriate,
the recommending instructor must review the applicant’s logbook or reliable
training record and/or endorsements to ensure the applicant is ready to take
the practical test.
D. Recommending Instructor Electronic Signature. If a certification
test or planned certification activity requires an instructor’s recommendation,
the recommending instructor logs into IACRA and e-signs the application.
E. Scheduling. The applicant or the recommending instructor,
when applicable, schedules a practical test or makes an appointment with the
certifying officer for other changes or updates to the airman’s certificate.
F. Applicant Qualification and Identity Verification. If the
appointment includes a practical test or the certifying activity is based upon
the airman’s civil flight experience, the certifying officer checks the applicant’s
logbook to ensure the applicant meets all applicable knowledge and aeronautical
experience for the certificate or rating sought. In all cases, the certifying
officer reviews the applicant’s photo identification to verify identity. The
certifying officer should report any anomalies in the identification documents
presented by the applicant to the responsible FSDO; or if the photo identification
is questionable or not sufficient, the practical test or certification activity
must be stopped, and the applicant should be referred to the FSDO. (See Volume 5, Chapter 1, Section 3,
Paragraph 5-53, Completing FAA Form
G. Eligibility Determination. Once the certifying officer has determined
eligibility, including English proficiency, he or she logs into IACRA and selects
the applicant’s information.
1) The applicant logs into IACRA (using the certifying officer’s terminal, when
prompted) and electronically signs the application. By signing the application,
the applicant certifies the application has been completed and it is true and
correct to the best of his or her knowledge, and the applicant agrees the application
will be considered as part of the basis for issuance of any FAA certificate, rating, or authorization.
2) The applicant takes a practical test or completes the certificate
activity with the certifying officer.
H. Certifying Officer Approval, Disapproval, or Letter of Discontinuance by
Electronic Signature. The certifying officer logs back into IACRA after
administering the practical test or certificate activity, retrieves the application,
and reviews it for errors before electronically signing the application as approved,
disapproved, or indicating a practical test was discontinued. IACRA generates
the appropriate results document. The signed approved or disapproved application
and data are sent to the Airmen Certification Branch electronically. When a
Letter of Discontinuance is issued, the system attaches the information contained
in the letter to the file. IACRA allows evaluators to enter
in the “Remarks” section when completing FAA Form 8060-5,
Notice of Disapproval of Application, and Letters of Discontinuance. Evaluators may use the
on Notices of Disapproval and Letters of Discontinuance
to ensure understanding of what items will be tested on the next practical test, if applicable.
NOTE: Do not send superseded certificates to the Airmen Certification Branch. Destroy
or return superseded certificates to the applicant with a hole punched through
the holographic FAA emblem in the lower right-hand corner.
I. Corrections to an IACRA File after Transmission to the Airmen Certification
Branch. The Airmen Certification Branch can only process a corrected IACRA
file if there is a record in the Comprehensive Airmen Information Subsystem
(CAIS) of the original application submitted via IACRA. If a correction needs
to be made to the application file after it has been
submitted electronically to the Airmen Certification Branch, the certifying
officer can follow the procedure below:
1) The certifying officer (designee, ASI, or AST) will log into IACRA and
print an “IACRA Generated Copy” for the application package that needs correction.
2) The corrected copy must have all appropriate e-signatures. If any e-signature
is missing, the appropriate official(s), including a responsible FSDO employee,
must manually sign the application prior to sending it to the Airmen Certification
Branch. If an e-signature is missing and is penned in, write the words “Corrected
IACRA” at the top of the application in large, red letters.
3) A note or other explanation must be included in the updated submission to help
identify the error within the first transmission. The note must indicate that
it is a follow-up, corrected IACRA file and that the original electronic application
was completed in IACRA.
4) Ensure that the Airmen Certification Branch receives the complete
corrected application package (i.e., Temporary Airman Certificate, application
form (front and back), AKTR (if applicable), and the Pilot’s Bill of Rights
(PBR) acknowledgment of receipt), along with all corrections or errors annotated.
5) The certifying officer (designee, ASI, or AST) should contact the
Airmen Certification Branch at 866-878-2498 and advise that a corrected IACRA file is being sent.
NOTE: This will allow the Airmen Certification Branch to stop the issuance of an incorrect
certificate (provided the issuance of that certificate is still pending). If
the Airmen Certification Branch does not receive the corrected application by
the time the first application is processed, the applicant will first receive
an incorrect certificate, followed by the corrected certificate.
6) Since time is of the essence when sending in a corrected IACRA file, the designee,
ASI, or AST should submit the correction as soon as possible. Consider the following options:
a) If the corrected application contains all the required e-signatures, the designee,
ASI, or AST may fax the corrected copy to the Airmen Certification Branch at 405-954-4105. However, if any of the required signatures
are not e-signatures, do not fax the corrected application. An ASI or AST at
the responsible FSDO must sign off the application with pen and ink after verifying
it has all other required manual (ink) signatures and information.
b) Once applications are forwarded to the FSDO, manually corrected, and signed
off with all required ink signatures, the ASI or AST can mail the corrected
file directly to the Airmen Certification Branch at the following address:
Federal Aviation Administration
Airmen Certification Branch
P.O. Box 25082
Oklahoma City, OK 73125-0082.
c) If there is a problem with any electronic IACRA transmission to the Airmen
Certification Branch, print the IACRA application with all the required signatures,
including the responsible FSDO signoff, and mail it to the Airmen Certification Branch.
d) After submitting an electronic application to the Airmen Certification
Branch, do not start a new application in IACRA. Manually submit a “Corrected
IACRA” file as soon as possible.
5-289 REFERENCES, FORMS, AND JOB AIDS.
A. References (current editions):
• All Applicable
Practical Test Standards (PTS).
B. Forms (automatically produced by IACRA software):
• FAA Form 8060-4, Temporary Airman Certificate.
• FAA Form 8060-5, Notice of Disapproval of Application.
• FAA Form
Airman Certificate and/or Rating Application.
• FAA Form
Airman Certificate and/or Rating ApplicationSport Pilot.
• FAA Form
Remote Pilot Certificate and/or Rating Application.
• Airman Knowledge Test Report (AKTR).
• Letter of Discontinuance.
C. Job Aids. Refer to the IACRA web page for self-training, the latest news,
answers to frequently asked questions, and online help, at
5-290 TASK OUTCOMES. Completion of this task results in issuing one of the following:
• Temporary Airman Certificate,
• Notice of Disapproval of Application, or
• Letter of Discontinuance.
5-291 FUTURE ACTIVITIES.
• The applicant may return for an added category, class, or type rating.
• The applicant may return for an upgraded certificate.
5-292 USE OF GOVERNMENT COMPUTERS FOR IACRA APPLICATIONS.
A. Restrictions. FAA policy does not allow applicants to use
government computers except when completing the online electronic signature
phase of the certification process. All applicants using an electronic application for airman certification should initiate
and complete all other portions of their applications by using their own computers
or other public access computers. All recommending instructors and DEs must
complete their portions of the application in the same manner.
B. Electronic Signatures. Application of a signature takes place during
a face-to-face meeting between the certifying official and the applicant. So
as not to complicate this meeting, an applicant may be granted access to a government
computer during the online electronic signature phase of the certification process.
The applicant is required to sign his or her application electronically in front
of the certifying officer before the certification process can be completed.
This requirement also applies to applicants for whom the responsible FAA office
has completed airman certification. The electronic signing process can occur
at the ASI’s or AST’s computer or any other computer the responsible FAA office designates.
C. Electronic Signature Procedure. The following procedure must
be used for online electronic signatures:
1) When the certifying officer is ready to have the applicant electronically sign
the application, the certifying officer should select the link, “Click Here
to Have Applicant Sign Application,” found on the certifying officer’s checklist.
The certifying officer should allow the applicant to log into IACRA and sign
the application. Once that action is complete, IACRA logs the applicant out
of the program. At that point, further access to the government computer is
neither necessary nor approved.
2) Under the current requirements mandated by the Office
of the Chief Counsel (AGC) and the Civil Aviation Registry Division, when
the applicant’s electronic signing process involves the use of a government
computer, the process requires the direct supervision of the ASI or AST. At
no time may the ASI or AST leave the vicinity and view of the government computer
and the applicant for any reason.
RESERVED. Paragraphs 5-293 through 5-310.