9/24/18

 

8900.1 CHG 622

Volume 5  AIRMAN CERTIFICATION

Chapter 2  TITLE 14 CFR PART 61 CERTIFICATION OF PILOTS AND FLIGHT INSTRUCTORS

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Section 4  Integrated Airman Certification and Rating Application Process

5-286    BACKGROUND.

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A.    Objective. This section provides guidance on using the Integrated Airman Certification and Rating Application (IACRA) system. This is a web-based application system designed to complete the airman certification process using an internet version of Federal Aviation Administration (FAA) Form 8710-1, Airman Certificate and/or Rating Application, or FAA Form 8710-11, Airman Certificate and/or Rating Application—Sport Pilot. Successful completion of this task results in electronically completed certification documents.

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NOTE:  Title 14 of the Code of Federal Regulations (14 CFR) part 107 Remote Pilot Certificate applications are processed in IACRA using an internet version of FAA Form  8710‑13, Remote Pilot Certificate and/or Rating Application. Refer to Volume 16, Chapter 3, Section 1 and Advisory Circular (AC) 107-2, Small Unmanned Aircraft Systems (sUAS), for additional information.

B.    General. The IACRA acronym is commonly used when referring to the FAA web-based software application and web page designed to complete and submit an electronic airman application form. Within this section, “IACRA” refers to this electronic system, and an “electronic application” refers to the application made using this system. The IACRA system automates the airman certification application process and electronically validates or captures other certification documents, such as an applicable Airman Knowledge Test Report (AKTR) or an uploaded graduation certificate required to complete the application. The application is accessible using the internet and integrates multiple FAA databases with information entered on an electronic application. Using IACRA provides the following benefits to FAA personnel and designees involved in the certification of airmen:

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1)    Assigns unique FAA tracking numbers (FTN) to all registered users.
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2)    Reduces errors and validates certain data by providing immediate checks of information entered on the application.

NOTE:  The designee, aviation safety inspector (ASI), or aviation safety technician (AST) is still responsible to determine aeronautical experience requirements have been met in the applicant’s logbook, and to ensure that all portions of the application and any Temporary Airman Certificate (FAA Form 8060-4) generated have been completed appropriately before submission to the Airmen Certification Branch of the Civil Aviation Registry Division.

NOTE:  Certificated flight instructors (CFI) may process a Remote Pilot Certificate using IACRA. However, a CFI may not issue any temporary pilot certificate. Only the Airmen Certification Branch may issue a temporary Student Pilot Certificate, available through IACRA.

3)    Sends applications electronically to the Airmen Certification Branch.
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4)    Allows the certification process to function in a paperless environment, as mandated by the Government Paperwork Elimination Act (Public Law (PL) 105-277, Title XVII), by providing the ability to sign applications using electronic signatures.

NOTE:  As implementation of the Airman Certification Standards (ACS) expands, the term “certification test” may be used in certain situations because it more fully aligns with the integrated ACS approach to training and testing for airman certification purposes. The terms “practical test” and “certification test” are synonymous for the purposes of this guidance.

5-287    PREREQUISITES AND COORDINATION REQUIREMENTS.

A.    Prerequisites.

1)    This task requires knowledge of the regulatory requirements of 14 CFR part 61, Order 8900.1, and other FAA policies.
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2)    Since June 1, 2009, all certifying officers (individuals with the authority to process an electronic application) have been encouraged to utilize IACRA whenever possible. However, there may be situations in the field when the system is not available, a path has not been developed, or there is an AKTR anomaly that will not allow the use of an electronic application. In these instances, a paper FAA form may be used.
a)    The IACRA system compares the name on any submitted AKTR with the name on the corresponding electronic application. The applicant uses his or her full legal name on the electronic application, using up to 50 characters (including spaces). However, the applicant may exclude some middle names as necessary to meet the 50-character limit. The AKTR may not reflect the applicant’s full legal name and may differ slightly from the name presented on the certificate or rating application.
b)    If the IACRA application shows a middle name, the AKTR may show that middle name, the correct middle initial, or no entry. The electronic application will process correctly using IACRA, and the Airmen Certification Branch will accept it. If an incorrect middle initial, a middle name spelling variant, or different middle name is on the AKTR, or if the AKTR has a first name variation of any kind, the evaluator must attach an explanation and a scan or a copy of the applicant’s photo identification and attach them to the electronic application. If the last name on the AKTR has a different spelling or suffix, an electronic application is not possible. The applicant must use a paper application, and the evaluator must include an explanation and copy of the applicant’s photo identification to avoid a correction notice.
3)    Absent extenuating circumstances, the certifying officer will have equipment immediately available to access IACRA, and he or she will explain the process to the applicant as needed during the application process. If the applicant chooses not to use an electronic application, when a specific certification path is not available through IACRA, or when use of an electronic application is not practical due to geographic location, the certifying officer will process the appropriate paper application form. While the FAA and its representatives do not require an applicant to use an electronic application, the certifying officer should encourage all applicants to use IACRA when it is possible to do so. At this time, IACRA is capable of processing an increasing number of different certification activities, but not all. Refer to the “What’s New in IACRA” section of the IACRA web page, https://iacra.faa.gov, for information on the most recent enhancements to IACRA.

NOTE:  IACRA determines that a certifying officer is an authorized designee (i.e., Airman Certification Representative (ACR), aircrew program designee (APD), Designated Pilot Examiner (DPE), or Training Center Evaluator (TCE)), an ASI, or an AST. Flight instructors may also act as certifying officers, but only when accepting a Student Pilot Certificate or Remote Pilot Certificate application.

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NOTE:  The certifying officer does not need to sign with pen and ink any Temporary Airman Certificate since IACRA will create a Temporary Airman Certificate that has been digitally signed. See Volume 5, Chapter 1, Section 5 of this order for more specific information regarding the issuance and processing of Temporary Airman Certificates.

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B.    Correction Notices. The Airmen Certification Branch will review the electronic application package for accuracy and completeness to ensure that applicants have met all regulatory requirements. If the Airmen Certification Branch finds any errors or discrepancies, it will return the IACRA file to the responsible Flight Standards District Office (FSDO). The Airmen Certification Branch will include a correction notice memorandum, explaining the reason for the return, with a printout of the IACRA file. The applicant, recommending instructor, Designated Examiner (DE), ASI, or AST, as appropriate, will make pen-and-ink corrections to the paper file, which would consist of lining through any erroneous items, writing in correction(s), and initialing the correction(s). The responsible FSDO will return the corrected paper forms to the Airmen Certification Branch.

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C.    Corrections to an IACRA File After Transmission to the Airmen Certification Branch. At the time of publication, IACRA does not contain the capability to make electronic corrections to an application file after transmission to the Airmen Certification Branch. Therefore, if the designee, ASI, or AST has not received a correction notice from the Airmen Certification Branch and has determined a correction is necessary after submission, the certifying officer will follow the procedures in subparagraph 5-288I below.

5-288    PROCEDURES.

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A.    IACRA User Registration. The certifying officer registers or must have previously registered as an IACRA user. The applicant and recommending flight instructor must also register or have previously registered.

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B.    Online FAA Application Form Completion. The applicant completes the applicable FAA form on IACRA at http://iacra.faa.gov.

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C.    Applicant Logbook Review for Instructor’s Recommendation. When appropriate, the recommending instructor must review the applicant’s logbook or reliable training record and/or endorsements to ensure the applicant is ready to take the practical test.

D.    Recommending Instructor Electronic Signature. If a certification test or planned certification activity requires an instructor’s recommendation, the recommending instructor logs into IACRA and e-signs the application.

E.    Scheduling. The applicant or the recommending instructor, when applicable, schedules a practical test or makes an appointment with the certifying officer for other changes or updates to the airman’s certificate.

F.    Applicant Qualification and Identity Verification. If the appointment includes a practical test or the certifying activity is based upon the airman’s civil flight experience, the certifying officer checks the applicant’s logbook to ensure the applicant meets all applicable knowledge and aeronautical experience for the certificate or rating sought. In all cases, the certifying officer reviews the applicant’s photo identification to verify identity. The certifying officer should report any anomalies in the identification documents presented by the applicant to the responsible FSDO; or if the photo identification is questionable or not sufficient, the practical test or certification activity must be stopped, and the applicant should be referred to the FSDO. (See Volume 5, Chapter 1, Section 3, Paragraph 5-53, Completing FAA Form  8710-1.)

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G.    Eligibility Determination. Once the certifying officer has determined eligibility, including English proficiency, he or she logs into IACRA and selects the applicant’s information.

1)    The applicant logs into IACRA (using the certifying officer’s terminal, when prompted) and electronically signs the application. By signing the application, the applicant certifies the application has been completed and it is true and correct to the best of his or her knowledge, and the applicant agrees the application will be considered as part of the basis for issuance of any FAA certificate, rating, or authorization.
2)    The applicant takes a practical test or completes the certificate activity with the certifying officer.
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H.    Certifying Officer Approval, Disapproval, or Letter of Discontinuance by Electronic Signature. The certifying officer logs back into IACRA after administering the practical test or certificate activity, retrieves the application, and reviews it for errors before electronically signing the application as approved, disapproved, or indicating a practical test was discontinued. IACRA generates the appropriate results document. The signed approved or disapproved application and data are sent to the Airmen Certification Branch electronically. When a Letter of Discontinuance is issued, the system attaches the information contained in the letter to the file. IACRA allows evaluators to enter ACS codes in the “Remarks” section when completing FAA Form 8060-5, Notice of Disapproval of Application, and Letters of Discontinuance. Evaluators may use the ACS codes on Notices of Disapproval and Letters of Discontinuance to ensure understanding of what items will be tested on the next practical test, if applicable.

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NOTE:  Do not send superseded certificates to the Airmen Certification Branch. Destroy or return superseded certificates to the applicant with a hole punched through the holographic FAA emblem in the lower right-hand corner.

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I.    Corrections to an IACRA File after Transmission to the Airmen Certification Branch. The Airmen Certification Branch can only process a corrected IACRA file if there is a record in the Comprehensive Airmen Information Subsystem (CAIS) of the original application submitted via IACRA. If a correction needs to be made to the application file after it has been submitted electronically to the Airmen Certification Branch, the certifying officer can follow the procedure below:

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1)    The certifying officer (designee, ASI, or AST) will log into IACRA and print an “IACRA Generated Copy” for the application package that needs correction.
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2)    The corrected copy must have all appropriate e-signatures. If any e-signature is missing, the appropriate official(s), including a responsible FSDO employee, must manually sign the application prior to sending it to the Airmen Certification Branch. If an e-signature is missing and is penned in, write the words “Corrected IACRA” at the top of the application in large, red letters.
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3)    A note or other explanation must be included in the updated submission to help identify the error within the first transmission. The note must indicate that it is a follow-up, corrected IACRA file and that the original electronic application was completed in IACRA.
4)    Ensure that the Airmen Certification Branch receives the complete corrected application package (i.e., Temporary Airman Certificate, application form (front and back), AKTR (if applicable), and the Pilot’s Bill of Rights (PBR) acknowledgment of receipt), along with all corrections or errors annotated.
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5)    The certifying officer (designee, ASI, or AST) should contact the Airmen Certification Branch at 866-878-2498 and advise that a corrected IACRA file is being sent.
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NOTE:  This will allow the Airmen Certification Branch to stop the issuance of an incorrect certificate (provided the issuance of that certificate is still pending). If the Airmen Certification Branch does not receive the corrected application by the time the first application is processed, the applicant will first receive an incorrect certificate, followed by the corrected certificate.

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6)    Since time is of the essence when sending in a corrected IACRA file, the designee, ASI, or AST should submit the correction as soon as possible. Consider the following options:
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a)    If the corrected application contains all the required e-signatures, the designee, ASI, or AST may fax the corrected copy to the Airmen Certification Branch at 405-954-4105. However, if any of the required signatures are not e-signatures, do not fax the corrected application. An ASI or AST at the responsible FSDO must sign off the application with pen and ink after verifying it has all other required manual (ink) signatures and information.
b)    Once applications are forwarded to the FSDO, manually corrected, and signed off with all required ink signatures, the ASI or AST can mail the corrected file directly to the Airmen Certification Branch at the following address:
Federal Aviation Administration
Airmen Certification Branch
P.O. Box 25082
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Oklahoma City, OK 73125-0082.
c)    If there is a problem with any electronic IACRA transmission to the Airmen Certification Branch, print the IACRA application with all the required signatures, including the responsible FSDO signoff, and mail it to the Airmen Certification Branch.
d)    After submitting an electronic application to the Airmen Certification Branch, do not start a new application in IACRA. Manually submit a “Corrected IACRA” file as soon as possible.

5-289    REFERENCES, FORMS, AND JOB AIDS.

A.    References (current editions):

    Part 61.

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    Part 107.

    All Applicable ACS or Practical Test Standards (PTS).

B.    Forms (automatically produced by IACRA software):

    FAA Form 8060-4, Temporary Airman Certificate.

    FAA Form 8060-5, Notice of Disapproval of Application.

    FAA Form  8710-1, Airman Certificate and/or Rating Application.

    FAA Form  8710-11, Airman Certificate and/or Rating Application—Sport Pilot.

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    FAA Form  8710-13, Remote Pilot Certificate and/or Rating Application.

    Airman Knowledge Test Report (AKTR).

    Letter of Discontinuance.

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C.    Job Aids. Refer to the IACRA web page for self-training, the latest news, answers to frequently asked questions, and online help, at http://iacra.faa.gov.

5-290    TASK OUTCOMES. Completion of this task results in issuing one of the following:

    Temporary Airman Certificate,

    Notice of Disapproval of Application, or

    Letter of Discontinuance.

5-291    FUTURE ACTIVITIES.

    The applicant may return for an added category, class, or type rating.

    The applicant may return for an upgraded certificate.

5-292    USE OF GOVERNMENT COMPUTERS FOR IACRA APPLICATIONS.

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A.    Restrictions. FAA policy does not allow applicants to use government computers except when completing the online electronic signature phase of the certification process. All applicants using an electronic application for airman certification should initiate and complete all other portions of their applications by using their own computers or other public access computers. All recommending instructors and DEs must complete their portions of the application in the same manner.

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B.    Electronic Signatures. Application of a signature takes place during a face-to-face meeting between the certifying official and the applicant. So as not to complicate this meeting, an applicant may be granted access to a government computer during the online electronic signature phase of the certification process. The applicant is required to sign his or her application electronically in front of the certifying officer before the certification process can be completed. This requirement also applies to applicants for whom the responsible FAA office has completed airman certification. The electronic signing process can occur at the ASI’s or AST’s computer or any other computer the responsible FAA office designates.

C.    Electronic Signature Procedure. The following procedure must be used for online electronic signatures:

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1)    When the certifying officer is ready to have the applicant electronically sign the application, the certifying officer should select the link, “Click Here to Have Applicant Sign Application,” found on the certifying officer’s checklist. The certifying officer should allow the applicant to log into IACRA and sign the application. Once that action is complete, IACRA logs the applicant out of the program. At that point, further access to the government computer is neither necessary nor approved.
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2)    Under the current requirements mandated by the Office of the Chief Counsel (AGC) and the Civil Aviation Registry Division, when the applicant’s electronic signing process involves the use of a government computer, the process requires the direct supervision of the ASI or AST. At no time may the ASI or AST leave the vicinity and view of the government computer and the applicant for any reason.

RESERVED. Paragraphs 5-293 through 5-310.