5-1816 PROGRAM TRACKING AND REPORTING SUBSYSTEM (PTRS)
ACTIVITY CODE. 1558
5-1817 OBJECTIVE. Evaluate the qualifications of
an applicant for designation as an airman certification representative (ACR)
for approved Title 14 of the Code of Federal Regulations
(14 CFR) part 141 pilot schools having examining authority or flight test
examining authority. Successful completion of this task results in either the
designation or the disapproval of an ACR.
5-1818 GENERAL. ACRs issue pilot certificates and
ratings to graduates of pilot schools that hold examining authority under part
141. Since the schools hold examining authority, graduates of those courses
under the authority are not required to take Federal Aviation Administration
(FAA) examinations to receive their certificates or ratings (see Volume 5, Chapter12,
Section 4, Issue Examining Authority to a Part
141 School). Authority to appoint ACRs is found in
14 CFR part 183, section (§)
183.1, subpart A.
5-1819 AIRMAN CERTIFICATION REPRESENTATIVE (ACR) TASKS.
A. Duties. An ACR for an FAA-approved school completes
the temporary airman certificates after the chief flight instructor has determined
that a student has successfully completed all required stage tests for a particular
1) ACRs do not conduct practical tests of candidates.
2) An ACR must be an employee of the pilot school requesting
the ACR designation.
3) An ACR may not be an employee of more than one pilot
4) An ACR may not accept a part
141 graduation certificate and will not issue a temporary pilot certificate
to an applicant who has a Statement of Demonstrated Ability (SODA), unless an
aviation safety inspector (ASI) from the jurisdictional Flight Standards District
Office (FSDO) has clearly determined that no operational limitations are required
to be placed on that certificate.
5-1820 INITIATION. Only holders of flight test
examining authority under part
141, subpart D may request an ACR designation. The pilot school may initiate
designation for an owner, corporate officer, partner, or other responsible employee
of the company who meets the qualifications. The pilot school must submit FAA
Form 8710-6, Examiner Designation/Qualification Record, when requesting an
ACR. This form is the same as the form used for designated pilot examiners (DPE).
A. Knowledge Test. The ACR applicant will be given
a knowledge test to determine if the applicant’s knowledge of pilot school certification
requirements, general operating rules, examining authority privileges and limitations,
pilot certification and rating requirements, and specific standards and requirements
is adequate for the effective performance of the designation.
B. Evaluation of Airmen. If the applicant is determined
to be qualified in accordance with the eligibility requirements of paragraph
5-1820 and completion of the knowledge test described in paragraph 5-1821A above,
an ASI will train the applicant on the procedures used to evaluate airman applications
and training records to determine the validity of the pilot school recommendation.
C. Supplies To Be Given to the ACR upon Designation
and IACRA Training. After an ACR is designated, the supervising ASI will
issue an initial supply of forms appropriate to the authorization and will instruct
the ACR about the completion, checking, and disposition of certification files.
The supervising ASI will also train the ACR about how to use Integrated Airman
Certification and/or Rating Application (IACRA) program. The FAA continues to
improve and modernize its airman certification process through the use of IACRA
and encourages ACRs to use the IACRA program for processing airman certification
applications. The supervising ASI should make certain that the ACR has the appropriate
regulations, official guidance materials (e.g., the current edition of FAA Order
8710.3, Designated Pilot and Flight Engineer Examiner’s Handbook) upon designation,
and telephone contacts and addresses at the supervising FSDO and at the FAA’s
Airman Certification Branch, AFS-760.
D. Multiple Functions. If the applicant performs
more than one task for the school, this should be reflected on the Examiner
Designation/Qualification Record. Separate designations and numbers must be
issued for each function. For instance, if the applicant for ACR designation
is a DPE, he/she must be issued another separate designation bearing the ACR
5-1822 DESIGNATION MANAGEMENT.
A. Renewal of Designation. An ACR certificate of
authority expires in 12 calendar-months after the date of issuance. However,
the certificate of authority is valid only as long as the ACR remains in the
employ of that FAA-approved pilot school. An ACR designation is renewed by following
the initial issuance procedures. It is the responsibility of the ACR to present
the designation for renewal before its expiration.
B. Cancellation of ACR’s Designation. When the
designation of an ACR to serve a pilot school in another FSDO is canceled (e.g.,
the pilot school loses its examining authority, the ACR leaves the employment
of the school, the ACR consistently issues certificates incorrectly, etc.),
the supervising FSDO that holds the canceled designee’s file will notify any
other affected FSDOs of the cancellation. An ACR may voluntarily surrender the
designation for cancellation by submitting a written request accompanied by
an FAA Form 8430-9, Certificate of Authority. All manuals and related materials
issued to the ACR must be returned to the FSDO. If an ACR has been approved
to use IACRA, that authority must be canceled.
5-1823 PREREQUISITES AND COORDINATION REQUIREMENTS.
A. Prerequisites. This task requires knowledge
of the regulatory requirements of part
141 and FAA policies and qualification as an ASI (Operations).
B. Coordination. This task requires coordination
with the principal operations inspector (POI).
5-1824 REFERENCES, FORMS, AND JOB AIDS.
A. References (Current Editions).
14 CFR parts
183, and other applicable regulations
8710.3, Designated Pilot and Flight Engineer Examiner’s Handbook
FAA Form 8000-5, Certificate of Designation (Figure 5-208)
FAA Form 8430-9, Certificate of Authority (Figure 5-209)
FAA Form 8710-1, Airman Certificate and/or Rating Application
FAA Form 8710-6, Examiner Designation/ Qualification Record, used as an application
for ACR (Figure 5-205)
C. Job Aids.
Sample letters and figures
Job Task Analysis (JTA): O2.4.2, O3.4.5
A. Give Form to Applicant. Give the ACR applicant
a copy of FAA Form 8710-6 (Figure 5-205).
1) Inform the ACR applicant to fill out FAA Form 8710-6
and sign it.
2) Schedule the ACR evaluation.
B. Open PTRS File.
C. Conduct Preevaluation Activities.
1) Review the FSDO file on the pilot school for any history
of problems, either with the school or the individual for whom the designation
is requested. If problems are detected, discuss them with the school. Determine
if the school wants to offer a different applicant.
a) If the school wishes to offer a different applicant,
begin the task again.
b) If the school wishes to continue with the same applicant,
check the applicant’s enforcement history.
c) If the school wishes to withdraw its request for an
ACR, terminate the task by closing PTRS. Confirm the action in writing (see
2) Using office procedures, query Enforcement Investigation
System/Accident Incident Data System (EIS/AIDS) for the applicant’s enforcement
and accident/incident history. Place the results in the school file.
a) If enforcement action is pending against the applicant,
inform the school that action on the ACR designation cannot proceed until the
enforcement action is resolved.
b) If the EIS/AIDS results are negative, proceed with
the applicant’s evaluation.
D. Review ACR Applicant’s FAA Form 8710-6. Review
the FAA Form 8710-6 application for completeness and accuracy.
1) Because the application does not specifically list
an ACR, have the applicant mark the box labeled ‘Other” and write the words
“ACR Designation” after it in the Type of Designation area.
2) Ensure that the Pilot Examiner box under Type of Designation
is marked with an “X” and that the letters “ACR” have been entered after Pilot
3) When the application is complete and correct, continue
checking the applicant’s qualifications.
E. Verify ACR Qualifications. From the application
and any additional information, determine whether the applicant meets the requirements
1) Ensure that the applicant is at least 21 years of age.
2) Ensure that the applicant has a good record as a pilot
and a good reputation in the industry and community for honesty and dependability.
3) Determine whether the applicant holds a management
or administrative position within the pilot school organization that is superior
to the chief flight instructor designated for each course of training conducted
under the examining authority.
4) Determine that the applicant holds at least a commercial
pilot certificate with an instrument rating.
5) Determine whether the applicant’s flight history reflects
compliance with 14 CFR and cooperation with the FAA.
6) Determine that the applicant has been employed as a
chief flight instructor at the pilot school or in similar managerial or supervisory
positions for at least 12 months immediately preceding the request for designation.
Acceptable alternative experience is the holding of DPE authorization.
7) If the applicant meets the experience and qualification
requirements, schedule a knowledge test.
8) If any of the experience or qualification requirements
are unsatisfactory, inform the applicant that he or she is not eligible for
the ACR designation. Explain how to correct the problem, and notify the operator
in writing (see Figure 5-207).
a) If the school offers a different applicant, begin the
b) If the problems are not corrected within the time specified
in the letter of denial, terminate the task by closing PTRS.
9) A recommendation for the designation of an ACR who
does not meet all of the requirements listed above must be referred to the regional
Flight Standards division manager for review and approval before any commitment
is made or FAA Form 8430-9 is issued. Recommendations for designation of an
ACR who does not meet all requirements should include statements of all special
circumstances affecting the designation.
F. Conduct the Knowledge Test.
1) After determining that the applicant meets all the
experience and qualifications requirements, give the applicant a knowledge test
to determine the applicant’s knowledge of:
The pilot school certification requirements,
The pilot school general operating rules,
The examining authority privileges and limitations, and
The pilot certification and rating requirements and procedures.
2) If the knowledge test is satisfactory, issue an ACR
3) If the knowledge test is unsatisfactory, inform the
applicant and explain how to correct the deficiency. Notify the school in writing
(see Figure 5-207).
a) If the school offers another applicant, begin the process
b) If the problems have not been corrected within a time
specified in the letter of denial, terminate the task by closing PTRS.
G. Issue ACR Designation. When all of the certification
requirements have been met and the ACR has been properly briefed on procedures,
do one of the following, as appropriate, on the reverse of FAA Form 8710-6:
1) If the applicant for ACR designation is not already
a DPE and is qualified to be an ACR, mark the Original Issuance box under Type
of Action. Beside the Inspector’s Recommendation/Action box, mark the Approve
box and include any justification in the space provided. In the Additional Qualifications/Limitations
box, write “Airman Certification Representative for [name of pilot school].”).”
Sign and date in the spaces provided.
2) If the applicant for ACR designation is already a DPE
and is also found competent to perform the duties of an ACR, mark the Additional
Authority box under Type of Action. Beside the Inspector’s Recommendation/Action
box, mark the Approve box and include any justification in the space provided.
In the Additional Qualifications/ Limitations box, write “Airman Certification
Representative for [name of pilot school].”).” Sign and date in the spaces provided.
3) If this is a renewal, check the Renewal box. Mark the
Approve box and include any justification in the space provided. In the Additional
Qualifications/Limitations box, write “Airman Certification Representative for
[insert name of pilot school].”).” Sign and date in the spaces provided.
4) Assign an ACR number that corresponds with the school’s
certificate number and includes the region and district office.
5) Issue FAA Form 8000-5 (see Figure 5-208).
6) Issue FAA Form 8430-9 (see Figure 5-209).
H. Renewal of Designation. If this is a renewal,
determine whether the ACR meets all the requirements for original designation.
Discuss any discrepancies found in the airman files submitted by the ACR. In
1) Have the ACR surrender his or her current FAA Form
2) Have the ACR provide a record of all certificates or
rating applications processed since the issuance or renewal of the designation.
3) Review the FSDO file for discrepancies in the airman
files submitted by the ACR.
4) If all of the above is satisfactory, issue FAA Form
8430-9. If a new FAA Form 8430-9 is issued, the ACR surrenders the previously
issued FAA Form 8430-9, and that form is placed in the FSDO file.
5) If the previous ACR designation has expired, reinstate
it by following the initial issuance procedures. It may not be possible to retain
the original number.
I. Establish FSDO File. Establish a file for the
ACR within the FSDO’s file for the school.
J. Training the ACR on IACRA and the FAA’s Airman Certification
Process. The supervising ASI will train the ACR about the use of IACRA and
the procedures for filling out temporary airman certificates and the reverse
side of FAA Form 8710-1. The supervising ASI will inform the ACR about the procedures
for forwarding files to the FSDO. The supervising ASI should make certain that
the ACR is trained on the appropriate regulations and has official guidance
materials (e.g., Order
8710.3 ) and telephone contacts and addresses at the supervising FSDO and
K. Close PTRS. Update VIS Files.
5-1826 TASK OUTCOMES. Completion of this task results
in either of the following:
Issuance of designation of authority.
Denial of designation of authority.
5-1827 FUTURE ACTIVITIES.
A. Designate additional ACRs for part
B. Monitor the quality of the airman files submitted
by the ACR.
C. Renew or reinstate an ACR.
D. Cancel an ACR designation in accordance with
E. Possibly take enforcement action against an
ACR or school if airman files have been handled fraudulently.
F. Accept voluntary surrender (not related to any
possible enforcement action) of ACR designation.
Figure 5–205, FAA Form 8710-6, Examiner Designation and Qualification
Figure 5 –206, Letter Confirming
[School’s name and address]
Your request to withdraw [name
of person] as an applicant for Airman Certification Representative is confirmed.
All the materials submitted
concerning this request are enclosed with this letter.
If you have any questions concerning
this matter or wish to offer another applicant, please contact this office at
Figure 5 –207, Letter Rejecting Applicant
[School’s name and address]
[Name of person] [does not
qualify or did not satisfactorily pass the required test] for designation as
an Airman Certification Representative for your school.
The following items were unsatisfactory:
In the case of an unsatisfactory
knowledge test, indicate the areas failed.
In the case of a failure to
qualify, list the items that were deficient.
If you have any questions concerning
this matter, please contact this office at [telephone number].
Figure 5 –208, FAA Form 8000-5, Certificate
Figure 5 –209, FAA Form 8430-9, Certificate
RESERVED. Paragraphs 5-1828 through 5-1845.