VOLUME 6 SURVEILLANCE
CHAPTER 2 PART
91 SUBPART K INSPECTIONS
Section 27 Safety Assurance System: Conducting a Program Manager/Air
Carrier/Air Agency Inspection to Detect Unapproved Parts
6-762 REPORTING SYSTEM(S).
A. Program Tracking and Reporting Subsystem (PTRS).
For Title 14 of the Code of Federal Regulations (14 CFR) part
91 subpart K (part
91K), use PTRS activity codes 3622 and 5622.
B. Safety Assurance System (SAS):
1) For 14 CFR part
use SAS automation. This section is related to SAS Element 4.7.2 (AW), Aircraft
2) For 14 CFR part
145, use SAS automation. This section is related to SAS Element 4.7.4 (AW),
Parts and Materials.
6-763 PURPOSE. This section provides guidance
for principal inspectors (PI), aviation safety inspectors (ASI), and aviation
safety technicians (AST) conducting unapproved parts surveillance/inspections
91K program manager, air carrier, and air agency facilities. This guidance
will assist inspectors in performing a comprehensive inspection, including parts
accepted into their system and parts approved for return to service by the program
manager/air carrier/air agency. Consider information within
Volume 14, Chapter 3, Section 3 that discusses false and misleading statements
regarding aircraft products, parts, appliances, and materials.
6-764 DISCUSSION. Principal maintenance inspectors
(PMI), principal avionics inspectors (PAI), and ASIs will conduct surveillance
to detect unapproved parts to ensure compliance with 14 CFR and policy outlined
in the current edition of Federal Aviation Administration (FAA) Order
Reports of Suspected Unapproved Parts. A part is considered to be unapproved
if it has been produced contrary to 14 CFR part
21, or if it has been intentionally misrepresented (i.e., false, fraudulent,
and/or counterfeit). Specific definitions related to the Suspected Unapproved
Parts (SUP) Program are contained in Order
6-765 ACTION. ASIs charged with certificate
management responsibilities for air carriers and air agencies, as well as management
specification (MSpec) authorizations for part
91K program managers, should ensure that those operators/program managers
have procedures to prevent both unapproved parts from entering into their parts
inventories and/or being released from their system.
A. Inventories. ASIs should evaluate their
program manager/air carrier/air agency’s parts receiving inspection procedures
to ensure that only approved parts and materials are accepted into inventories.
A representative sample of the inventory should be examined to validate parts
for the following, as applicable:
1) New parts (accepted into the system) that
were produced under part
21 or were otherwise approved by the Administrator.
2) Documentation identifies the approved manufacturer
of that part/material and states that the part/material complies with the applicable
regulations and contains the required information. Documentation may include:
Authorized Release Certificate, Airworthiness Approval Tag;
Release Certificate European Aviation Safety Agency (EASA) Form 1;
Canada (TC) Authorized Release Certificate Form One;
Aviation Authority (JAA) Form 1, Authorized Release Certificate (leave as is);
tickets, packing slips, purchase orders, material certifications, and/or certificates
3) FAA Parts Manufacturer Approval (PMA) parts
are marked per 14 CFR part 45, § 45.15.
4) Parts produced under an FAA Technical Standard
Order Authorization (TSOA) are also marked per § 45.15.
5) Standard parts (e.g., bolts and nuts) and
raw materials (e.g., sheet metal and welding rods) contain certification statements
or other evidence that they conform to established industry or United States
(U.S.) Government specifications.
6) Used parts have an approval for return
to service by an FAA‑certificated person (e.g., air carrier, repair station,
7) Parts with a specified replacement time,
inspection interval, or related procedures are permanently marked with a part
number and serial number (or equivalent) per § 45.15
or § 45.16,
or dispositioned in accordance with 14 CFR part 43, § 43.10.
NOTE: For additional information, refer to the current
editions of Advisory Circular (AC)
20-62, Eligibility, Quality, and Identification of Aeronautical Replacement
Parts; and AC
20-154, Guide for Developing a Receiving Inspection System for Aircraft
Parts and Material.
NOTE: Parts that have not been maintained or altered
in accordance with the provisions of part
43 are ineligible for installation on a type-certificated product. These
parts are to be evaluated and investigated in accordance with improper maintenance
Volume 6, Chapter 2, Section 37.
B. Maintenance Records/Work Orders. ASIs should
review a representative sample of maintenance records and/or work orders of
parts approved for return to service by the program manager/air carrier/air
agency to ensure approved parts were used during the course of maintenance,
repair, or alteration.
6-766 COMPLIANCE ACTION. If a mistake is discovered
that is honest or legitimate, and the person willingly corrects it, document
the deviation as a Compliance Action per
Volume 14, Chapter 1, Section 2. However, if the misleading character of
the statement remains, or the mistake is one in a series of such mistakes, the
FAA will presume knowledge on the part of the person and must report their findings
of unapproved parts and/or SUP.
6-767 REPORTING FINDINGS OF UNAPPROVED PARTS AND/OR
A. SUP Findings. FAA personnel shall report
findings of SUP and unapproved parts, as outlined in Order
refer to the current edition of AC
21-29, Detecting and Reporting Suspected Unapproved Parts.)
B. Reporting SUP Findings. To report findings
of SUP, submit an FAA Form 8120-11, Suspected Unapproved Part Report, to the
Office of Audit and Evaluation Reporting & Data Analysis Branch (AAE-300)
by completing and forwarding the FAA Form 8120-11 to the FAA Hotline. The form
and instructions for completion are available at
6-768 TASK OUTCOMES. ASIs are to document
inspections in accordance with the applicable guidance.
A. Complete the PTRS Entries. For part
1) PTRS Activity Codes 3668/5668, Surveillance/Agency/Inspection/Unapproved
Parts. ASIs shall make a PTRS record entry to record the surveillance for
91K. Use PTRS codes 3668/5668 to record the inspection activity, along with
the primary area, keyword, opinion code, and comments (as applicable). Record
Compliance Action taken to correct unintentional deviations or mistakes as described
Volume 14, Chapter 1, Section 2.
2) PTRS Activity Codes 3775/5775, Investigation/Technical
Support. Use PTRS codes 3775/5775 to record activity associated with
SUP investigations. Refer to Order
8120.16 for information
regarding SUP investigations.
3) PTRS Activity Codes 3622/5622, Surveillance/Part
91K Program Manager/Air Carrier/Operators/Inspection/Unapproved Parts.
ASIs shall make a PTRS record entry to record the surveillance for each program
manager. Use PTRS codes 3622/5622 to record the inspection activity, along with
the primary area, keyword, opinion code, and comments (as applicable).
B. Follow SAS Guidance Modules 4 and 5. For
RESERVED. Paragraphs 6-769 through 6-781.