Volume 12 international aviation
chapter 8 evaluate an easa supplement to a repair station manual/quality
Section 1 Background and Procedures
12-524 PROGRAM TRACKING AND REPORTING SUBSYSTEM (PTRS) ACTIVITY CODES.
A. Maintenance: 3377, 3669, 3771.
B. Avionics: 5377, 5669, 5771.
12-525 OBJECTIVE. This chapter provides guidance for aviation
safety inspectors (ASI) on how to evaluate the European Aviation Safety
Agency (EASA) supplement to a Repair Station Manual (RSM)/Quality Control
Manual (QCM). ASIs accomplish this evaluation process per the U.S./European
Union (EU) aviation safety agreement (the Agreement).
A. U.S./EU Aviation Safety Agreement.
1) The Agreement, signed on June 30, 2008, is between the
United States and the EU to cooperate in the regulation of civil aviation
safety. The Agreementís official title is ďAgreement Between the United
States of America and the European Community on Cooperation in the Regulation
of Civil Aviation Safety.Ē The Agreement contains two annexes. Annex 1 pertains
to airworthiness and environmental certification while Annex 2 pertains
to maintenance. This section focuses on Annex 2.
2) The Agreement allows the Federal Aviation Administration
(FAA) and EASA to rely on each otherís surveillance systems, minimize the
duplication of efforts, increase efficiency, and conserve resources to the
greatest extent possible. The Agreement calls for successful completion
of regularly scheduled FAA inspections. The FAA and EASA must be satisfied
that repair stations located in the United States and EU-based Approved
Maintenance Organizations (AMO) meet the conditions of Annex 2.
3) Annex 2 of the Agreement allows EASA and the FAA to accept
each otherís standards, systems, and approvals relating to repair stations
located in the United States and EU-based AMOs that maintain civil aviation
products. Annex 2 also explains how to establish points of communication
and cooperation when urgent or unusual situations develop.
B. Maintenance Annex Guidance (MAG). The MAG is the general
term for the documentís official title, which is ďMaintenance Annex Guidance
Between the Federal Aviation Administration for the United States of America
and the European Aviation Safety Agency for the European Union.Ē The MAG,
which is a separate document than the Agreement, explains how to implement
the Agreement and its Annex 2.
NOTE: Both the MAG and the Agreement are located at the following Web site:
A. Role of the FAA Regarding EASA Supplements. Before EASA
approves a repair station under EASA Part-145, the repair station must prepare
an EASA supplement to its RSM/QCM. The FAA will review and accept the initial
supplement on behalf of EASA. If the repair station revises the supplement,
it should submit the revision to the FAA. The FAA considers revisions to
the supplement acceptable unless the FAA notifies the repair station otherwise.
B. Submitting an EASA Supplement. If this task is part of
processing an initial application for EASA Part‑145 approval, the repair
station will submit the entire EASA supplement. If this task is part of
processing a renewal approval, or conducting a review of a revision to the
EASA supplement, the repair station will submit only the revised portion
to the FAA.
C. MAG Requirements. The special conditions contained in
the MAG, Section A, part V is required in the EASA supplement. These special
conditions state that the repair station must provide a supplement to the
RSM/QCM, which includes policies, procedures, and special conditions. The
FAA accepts the supplement on behalf of EASA.
D. MAG Guidance for ASIs. Specific EASA guidance for preparing
an EASA supplement to an RSM/QCM is contained in the MAG, Section B, Appendix
1. This document is provided to a repair station in response to a preliminary
inquiry regarding initial EASA Part-145 approval. The ASI should review
the MAG and use it in conjunction with this chapter when reviewing a repair
stationís EASA supplement. However, the MAG supersedes this section if conflicts
exist between the two documents.
12-528 PREREQUISITES AND COORDINATION REQUIREMENTS.
∑ Knowledge of Title 14 of the Code of Federal Regulations (14
∑ Knowledge of
Volume 2, Chapter 11, Section 6 requirements.
∑ Successful completion of the Airworthiness Inspector Indoctrination
course(s), or equivalent.
∑ Successful completion of training course 21058, Certification
and Surveillance of Part
∑ Successful completion of Web-based training course 27100066,
Understanding the U.S./EU Aviation Safety Agreement.
∑ Previous experience with certification or surveillance of
14 CFR part 145 repair stations.
B. Coordination. This task requires coordination with:
∑ The applicant repair station.
∑ The applicant repair stationís ASI. This could include the principal maintenance
inspector (PMI) or principal avionics inspector (PAI).
∑ The FAA regional EASA coordinator.
∑ FAA Regional Offices (RO) and district offices, as appropriate.
12-529 REFERENCES, FORMS, AND JOB AIDS.
A. References (current editions):
∑ Title 14 CFR parts
∑ FAA Order 8130.21, Procedures for Completion and Use of the
Authorized Release Certificate, FAA Form 8130-3, Airworthiness Approval
∑ Volume 2, Chapter 11, Certification of a Title
14 CFR Part 145 Repair Station.
∑ Volume 12, Chapter 6, Support an EASA Sampling Inspection
System Team Visit in the United States.
∑ Agreement Between the United States of America and the European
Community on Cooperation in the Regulation of Civil Aviation Safety (the
∑ Maintenance Annex Guidance Between the Federal Aviation Administration
for the United States of America and the European Aviation Safety Agency
for the European Union (the MAG).
∑ Advisory Circular
(AC) 145-5, Repair Station Internal Evaluation Programs.
∑ FAA Form 8000-4, Air Agency Certificate.
∑ FAA Form 8000-4-1, Repair Station Operations Specifications.
∑ FAA Form 8010-4, Malfunction or Defect Report.
∑ FAA Form 8120-11, Suspected Unapproved Parts Report.
∑ FAA Form 8130-3, Airworthiness Approval Tag.
∑ EASA Form 9, FAA Recommendation.
∑ EASA Form 16, Application Form.
C. Job Aids. Job aids are included in the MAG as appendices.
A. Receive the Repair Stationís EASA Part-145 Supplement/Supplement
Revision. The ASI will receive the repair stationís initial, renewal,
or amendment application. If the renewal or amendment requires a supplement
revision, ensure that the application includes the EASA supplement and that
the accountable manager for the repair station has signed it.
B. Review the Repair Stationís EASA Supplement/Supplement Revision.
Review the EASA supplement to determine whether it includes the sections
and appropriate information as referenced in the sample EASA supplement
contained in the MAG, Section B, Appendix 1.
NOTE: The ASI will also review the supplement/supplement revision
to determine that it does not contradict nor have an adverse affect on the
C. Changes to Facilities or Equipment. If an amendment to
an EASA supplement includes a change to the facilities or equipment, the
ASI must inspect those facilities (see
Volume 2, Chapter 11, Section 6).
12-531 TASK OUTCOMES.
A. Complete the PTRS Record. The ASI will complete the PTRS
record as required.
B. Complete the Task. Completion of this task will result
in either acceptance or rejection actions as follows:
1) Accept the EASA supplement/supplement revision by:
a) Continuing to process the repair stationís application for EASA Part-145
approval in accordance with
Volume 2, Chapter 11, Section 6, if applicable.
b) Preparing and transmitting a cover letter or transmittal document
to the repair station that indicates FAA acceptance of the supplement/supplement
c) Returning one copy of the EASA supplement/supplement revision to the repair
station after receipt of its EASA Part-145 approval certificate.
d) Filing a copy of the EASA supplement/supplement revision as follows:
1. For an initial EASA supplement, file a copy of the EASA supplement
(including a copy of the acceptance letter/transmittal document) in the
repair stationís office file, or
2. For a revised EASA supplement, remove the affected pages and
insert the revised pages into the current EASA supplement and update the
supplement control system. The FAA considers revisions to the EASA supplement
acceptable unless the FAA notifies the repair station otherwise.
2) Reject the EASA supplement/supplement revision by:
a) Returning all copies of the EASA supplement/supplement revision to
the repair station with a letter explaining the deficiencies.
b) Explaining to the repair station that it must correct and resubmit
the EASA supplement/supplement revision to proceed with the process of seeking
EASA Part-145 approval.
C. Document the Task. File all supporting paperwork in the
repair stationís office file and update the enhanced Vital Information Database
12-532 FUTURE ACTIVITIES. None.
RESERVED. Paragraphs 12-533 through 12-546.