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Volume 12  INTERNATIONAL AVIATION

CHAPTER 10  INTERNATIONAL FIELD OFFICE PROCEDURES FOR CONDUCTING SAMPLING INSPECTIONS, FAA INDEPENDENT INSPECTIONS, AND PARTICIPATING IN AN EU AVIATION AUTHORITY’S INTERNAL QUALITY AUDITS UNDER THE U.S./EU AVIATION SAFETY AGREEMENT

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Section 3  FAA Independent Inspections of EU-Based Approved Maintenance Organizations

12-610    PROGRAM TRACKING AND REPORTING SUBSYSTEM (PTRS) ACTIVITY CODES.

A.    Maintenance: 3272, 3655.

B.    Avionics: 5272, 5655.

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12-611    OBJECTIVE. This section provides guidance to aviation safety inspectors (ASI) on conducting a Federal Aviation Administration (FAA) independent inspection of a European Union (EU) based Approved Maintenance Organization (AMO). ASIs must use this section with the Maintenance Annex Guidance (MAG). However, the MAG supersedes this section if conflicts exist between the two documents.

NOTE:  Refer to Volume 12, Chapter 10, Section 1 for background information about the MAG and the U.S./EU aviation safety agreement, also the Agreement, which includes Annex 2, a maintenance annex. Both the MAG and the Agreement are available at http://www.faa.gov/aircraft/repair.

12-612    GENERAL.

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A.    Authority for Independent Inspections. Annex 2, paragraph 4.7 indicates the FAA may conduct independent inspections of EU-based AMOs with specific safety concerns. The Eastern Region Flight Standards Division (AEA-200) European Aviation Safety Agency (EASA) coordinator and the Aircraft Maintenance Division (AFS-300) must coordinate independent inspections.

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B.    Possible Causes for an Independent Inspection. FAA headquarters (HQ) or AEA-200 may request an independent inspection when they find:

1)    Specific safety concerns resulting from a sampling inspection,
2)    A safety-related issue, such as an incident or accident, or
3)    Failure to comply with Annex 2.

12-613    PROCEDURES.

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A.    Determine the Need for an Independent Inspection. The FAA’s designated country coordinator of an EU member state or the International Field Office (IFO) manager may determine if an independent inspection is necessary. Once need is determined, the IFO manager, will contact the AEA-200 EASA coordinator and provide written justification/documentation of the request. The AEA-200 EASA coordinator will forward all necessary information to AFS-300 for concurrence.

B.    Scope of an Independent Inspection. AEA-200 will determine if the independent inspection requires a complete facility inspection or a focused inspection of a specific area of concern. ASIs should conduct independent inspections using the AMO’s maintenance organization exposition (MOE), which is its Repair Station Manual (RSM), and should also use the FAA supplement per Annex 2.

12-614    TASK OUTCOMES.

A.    Complete the PTRS Record.

1)    The ASI will complete a PTRS entry for all tasks completed and input enhanced Vital Information Database (eVID) data as necessary.
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2)    When processing documentation, such as reports, applications, EASA Form 6, Part-145 Approval Recommendation Report, or FAA Annex to EASA Form 6, the ASI must use PTRS codes 3655/5655. The ASI should use the appropriate PTRS codes identified in the FAA Annex to EASA Form 6. This action will provide a database to the repair station analytical model (RSAM), a risk analysis program, which will provide an improved method of identifying AAs and AMOs for independent inspections. Any finding assessed in the PTRS Section I, Assessment block, with a value of less than “3” must be resolved using the risk management process (RMP). The ASI can find guidance on using this tool in Volume 6, Chapter 9, Section 2.

NOTE:  The FAA will charge the inspected AMO all costs associated with FAA independent inspections, such as travel, lodging, or inspector time. Because this task is a safety inspection related to the AMO’s Title 14 of the Code of Federal Regulations (14 CFR) part 145 certificate, it is justifiable per certificate renewal requirements in the current edition of Advisory Circular (AC) 187-1, Flight Standards Service Schedule of Charges Outside the United States.

B.    Enforcement Policy. If ASIs substantiate concerns, they should follow appropriate enforcement action per the current edition of FAA Order 2150.3, FAA Compliance and Enforcement Program.

12-615    FUTURE ACTIVITIES. None.

RESERVED. Paragraphs 12-616 through 12-627.