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VOLUME 12  INTERNATIONAL AVIATION

CHAPTER 10  international field office PROCEDURES FOR CONDUCTING SAMPLING INSPECTIONS, FAA INDEPENDENT INSPECTIONS, AND PARTICIPATING IN An EU AVIATION AUTHORITY’S INTERNAL QUALITY AUDIT UNDER THE U.S./EU aviation SAFETY AGREEMENT

Section 4  FAA Participation in EASA Standardization Inspection Team Visits in the EU

12-628    PROGRAM TRACKING AND REPORTING SUBSYSTEM (PTRS) ACTIVITY CODES.

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A.    Maintenance: 3272.

B.    Avionics: 5272.

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12-629    OBJECTIVE. This section provides guidance to aviation safety inspectors (ASI) on participating as an observer in European Aviation Safety Agency (EASA) standardization inspection visits to aviation authorities (AA). These AAs represent European Union (EU) Member States that are listed in Appendix 2 to Annex 2 of the United States/EU Aviation Safety Agreement, also known as the Agreement. The EASA standardization department also conducts a second type of visit (EASA verification of compliance with special conditions) to the mentioned AAs. The ASI must use this section with the Maintenance Annex Guidance (MAG), Section A, Part II, paragraphs 1.2 and 1.8. However, the MAG supersedes this section if conflicts exist between the two documents.

NOTE:  See Volume 12, Chapter 10, Section 1 for background information regarding the MAG and the Agreement, which includes Annex 2, Maintenance. Both the MAG and the Agreement are located at http://www.faa.gov/aircraft/repair.

12-630    PROCEDURES.

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A.    Federal Aviation Administration (FAA) Participation in EASA Standardization Inspection Team. The FAA has the right to participate as an observer on EASA standardization inspection teams. EASA standardization inspection visits to an EU Member State’s AA includes sampling inspections of EASA Part‑145 Approved Maintenance Organizations (AMO). Visits concerning verification of compliance with special conditions help EASA monitor a Member State’s AA, as listed in Appendix 2 of the MAG, and also help ensure compliance with the Agreement and Annex 2. The FAA Coordinator (AFS-54) will synchronize the FAA’s participation on teams formed for EASA standardization inspection visits.

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1)    EASA will give the FAA Coordinator (AFS-54) the annual standardization inspection plan. The FAA Coordinator (AFS-54), along with the Aircraft Maintenance Division (AFS-300), will determine which inspections require FAA participation and provide a written notice 1 month in advance of a team visit, in which FAA observers are participating. Refer to the MAG, Section A, Part II, paragraph 1.3. Also, refer to Annex 2, Appendix 2 of the Agreement for a list of Member States in the Agreement and subsequent Bilateral Oversight Board (BOB) decisions amending that list.
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2)    EASA will also give the coordinator a schedule of EASA Special Conditions inspection visits 2 months before a planned inspection. EASA will invite FAA personnel to attend as observers. The FAA Coordinator (AFS-54) and AFS-300 personnel will determine which audits FAA personnel will observe. Refer to the MAG, Section A, Part II, paragraph 1.8.
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NOTE:  The observing ASI does not need to participate in the entire inspection involving the EASA standardization inspection. Since the FAA’s concerns are limited to Title 14 of the Code of Federal Regulations (14 CFR) part 145, ASIs may limit their participation to observing part 145 elements.

B.    Responsibilities of the Participating ASI. The ASI participating in an EASA SIS team inspection will:

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1)    Contact the appropriate EASA standardization inspection team leader and request information about the inspection. This information can include contact phone numbers, hotel arrangements, travel information, and itinerary for the inspection.
2)    Attend EASA in-briefings and out-briefings as necessary. Refer to the MAG, Section A, Part II, paragraph 1.4.
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3)    Observe EASA inspection procedures outlined in the MAG, Section C. The ASI will document deviations from the EASA SIS team’s established procedures and will also document AMO findings.
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4)    Relay observed deviations and AMO findings to the FAA team leader.

C.    Annual Country Summary Report. See Volume 12, Chapter 10, Section 2 for details.

12-631    TASK OUTCOMES.

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A.    Complete the Task. Complete the PTRS and Safety Assurance System (SAS) recording systems, as required.

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1)    When the FAA has participated in a standardization inspection of an AA, the ASI must use PTRS codes 3272/5272. The ASI should select the appropriate comment code to record the findings.
2)    When the FAA has participated in a standardization inspection of an AMO, the ASI must use the appropriate SAS Dynamic Observation Report (DOR).
3)    When processing certificate management functions, the ASI will use SAS and/or the PTRS per the MAG and this order. This action will provide data to the Analysis, Assessment, and Action (AAA), which will help identify AAs and AMOs for sampling inspections.
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B.    Document the Task. The ASI will file all supporting paperwork in the International Field Office’s (IFO) office file for the AMO when involved in standardization inspections. IFOs will establish an office file for each AA in the IFO’s area of jurisdiction for EASA standardization inspection reports and other pertinent written communication with the AA. The IFO will retain all such communication in its AA file per FAA Order 1350.14, Records Management.

12-632    FUTURE ACTIVITIES. Plan future risk-based observations as needed.

RESERVED. Paragraphs 12-633 through 12-644.