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Volume 12  INTERNATIONAL AVIATION

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CHAPTER 10  international field office PROCEDURES FOR CONDUCTING SAMPLING INSPECTIONS, FAA INDEPENDENT INSPECTIONS, AND PARTICIPATING IN An EU AVIATION AUTHORITY’S INTERNAL QUALITY AUDIT UNDER THE U.S./EU aviation SAFETY AGREEMENT

Section 4  FAA Participation in EASA Standardization Inspection Team Visits in the EU

12-628    PROGRAM TRACKING AND REPORTING SUBSYSTEM (PTRS) ACTIVITY CODES.

A.    Maintenance: 3272, 3655.

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B.    Avionics: 5272, 5655.

12-629    OBJECTIVE. This section provides guidance to aviation safety inspectors (ASI) on participating as an observer in European Aviation Safety Agency (EASA) standardization inspection visits to aviation authorities (AA). These AAs belong to European Union (EU) member states listed in Appendix 2 to Annex 2 of the U.S./EU aviation safety agreement, also known as the Agreement. The EASA standardization department also conducts a second type of visit (EASA verification of compliance with special conditions) to the mentioned AAs. The ASI must use this section with the Maintenance Annex Guidance (MAG), Section A, part II, paragraph 1.2 and 1.9. However, the MAG supersedes this section if conflicts exist between the two documents.

NOTE:  See Volume 12, Chapter 10, Section 1 for background information regarding the MAG and the Agreement, which includes Annex 2, a maintenance annex. Both the MAG and the Agreement are available at http://www.faa.gov/aircraft/repair.

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12-630    PROCEDURES.

A.    Federal Aviation Administration (FAA) Participation in EASA Standardization Inspection Team. The FAA will participate as an observer on EASA standardization inspection teams. EASA standardization inspection visits to an EU member state’s AA includes sampling inspections of EASA Part 145 Approved Maintenance Organizations (AMO). Visits concerning verification of compliance with special conditions help EASA monitor a member state’s AA, as listed in Appendix 2 of the MAG, and also help ensure compliance with the Agreement and Annex 2, entitled “Maintenance.” The Eastern Region Flight Standards Division (AEA-200) EASA coordinator will synchronize the FAA’s participation on teams formed for EASA standardization inspection visits.

1)    EASA will give the AEA-200 EASA coordinator the annual standardization inspection plan. The coordinator, along with the Aircraft Maintenance Division (AFS-300) personnel, will determine which inspections require FAA participation and provide a written notice one month in advance of a team visit in which FAA observers are participating. Refer to the MAG, Section A, part II, paragraph 1.3. Also, refer to Annex 2, Appendix 2, for a list of member states in the Agreement, and subsequent Bilateral Oversight Board (BOB) decisions amending that list.
2)    EASA will also give the coordinator a schedule of EASA special conditions inspection visits two months before a planned inspection. EASA will invite FAA personnel to attend as observers. The coordinator, and AFS-300 personnel, will determine which audits FAA personnel will observe. Refer to the MAG, Section A, part II, paragraph 1.9.

NOTE:  The observing ASI does not need to participate in the entire inspection involving the EASA Sampling Inspection System (SIS) team. Since the FAA’s concerns are limited to Title 14 of the Code of Federal Regulations (14 CFR) part 145, ASIs may limit their participation to sampling part 145 elements.

B.    Responsibilities of the Participating ASI. The ASI participating in an EASA SIS team inspection will:

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1)    Contact the appropriate EASA standardization inspection team leader and request all information about the inspection. This information can include contact phone numbers, hotel arrangements, travel information, and itinerary for the inspection.
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2)    Attend EASA in-briefings and out-briefings as necessary. Refer to the MAG, Section A, part II, paragraph 1.4.
3)    Observe EASA inspection procedures outlined in the MAG. The ASI will document deviations from the EASA SIS team’s established procedures and also document AMO findings.
4)    Relay observed deviations and AMO findings to the team leader.

C.    Annual Country Summary Report. Refer to Volume 12, Chapter 10, Section 2 for details.

12-631    TASK OUTCOMES.

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A.    Complete the PTRS Record. The ASI will complete a PTRS entry for all tasks completed and will input enhanced Vital Information Database (eVID) data as necessary.

1)    When the FAA has participated in a standardization inspection, of an AA, the ASI must use PTRS codes 3272/5272. The ASI should select the appropriate comment code to record the findings. Any finding assessed in the PTRS Section I, Assessment block, with a value of less than “3” must be resolved using the RMP. The ASI can find guidance on using this tool in Volume 6, Chapter 9, Section 2.
2)    When the FAA has participated in a standardization inspection, of an AMO, the ASI must use PTRS codes 3655/5655. The ASI should select the appropriate comment code for any significant comments. Any finding assessed in the PTRS Section I, Assessment block, with a value of less than “3” must be resolved using the RMP. The ASI can find guidance on using this tool in Volume 6, Chapter 9, Section 2.
3)    When processing administrative functions, such as reports, applications, an EASA Form 6, Part 145 approval recommendation reports, or an FAA Annex to EASA Form 6, the ASI must use PTRS codes 3655/5655. For technical functions, the ASI must use the appropriate PTRS codes as identified in the FAA Annex of EASA Form 6. This action will provide a database to the repair station analytical model (RSAM), part of a risk analysis program, which will help identify AAs and AMOs for sampling inspections. Any finding assessed in the PTRS Section I, Assessment block, with a value of less than “3” must be resolved using the RMP. The ASI can find guidance on using this tool in Volume 6, Chapter 9, Section 2.

B.    Document the Task. The ASI will file all supporting paperwork in the International Field Office’s (IFO) office file for the AMO when involved in standardization inspections. IFOs will establish an office file for each AA in the IFO’s area of jurisdiction for EASA standardization inspection reports and other pertinent written communication with the AA. The IFO will retain all such communication in its AA file per the current version of FAA Order 1350.15, Records Organization, Transfer, and Destruction Standards.

12-632    FUTURE ACTIVITIES. None.

RESERVED. Paragraphs 12-633 through 12-644.