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Volume 13 FLIGHT STANDARDS DESIGNEES

CHAPTER 2 AIRCREW DESIGNATED EXAMINER PROGRAM

Section 3  Aircrew Program Designees and Designated Flight Engineers in an Aircrew Designated Examiner Program

13-106     GENERAL. This section contains information and guidance to be used by certificate managers, principal operations inspectors (POI) and inspectors concerning aircrew program designees (APD) and designated flight engineer examiner (DFEE) responsibilities and the selection, training, supervision, and administrative control of APDs/DFEEs in an Aircrew Designated Examiner (ADE) program.

13-107     Indicates changed or new content. PRIVILEGES OF ADEs/DFEEs. All certification conducted by an APD/DFEE must be limited to the privileges of the APD/DFEE’s airman certificate, the APD/DFEE’s certificate of authority (COA), the APD/DFEE’s letter of authority (LOA), one certificate type (pilot or Flight Engineer (FE)), and one aircraft type.

A.     Privileges. An APD is authorized to perform airman certification in one type of aircraft for an operator’s pilots who have been trained under the operator’s Federal Aviation Administration (FAA)-approved training program. A DFEE in an ADE program is authorized to perform airman certification for an operator’s FE candidates who have been trained under the operator’s FAA-approved training program.

B.     Limitations.

1)     Evaluation of any applicant by an APD/DFEE when the examiner has instructed that student during the latter half of the candidate’s training, or when the examiner has recommended the applicant, is not recommended and must be approved by the POI on a case-by-case basis. Instruction during the initial phase of training will not disqualify the APD/DFEE from conducting an evaluation of an applicant.
2)     Indicates changed or new content. Indicates changed or new content. APDs/DFEEs may not conduct FAA knowledge tests, special medical evaluations, tests for waivers, or any test for competency under Title 49 of the United States Code (49 U.S.C.), § 44709 (formerly Section 609a of the Federal Aviation Act of 1958). Applicants for such tests must be referred to the aircrew program manager (APM) or the local district office, Flight Standard District Office/Certificate Management Office (FSDO/CMO).

C.     Indicates changed or new content. Designation as an Examiner Outside of an ADE Program. An individual’s designation as an APD/DFEE does not prevent the individual from obtaining a designation as an examiner in another program or capacity. When an APD/DFEE holds a designation, the privileges and limitations that may be exercised outside of the ADE program must be specified on the COA and letter of authority. The privileges and limitations listed on the COA issued outside an ADE program do not apply to the ADE program.

13-108     SELECTION OF AN APD/DFEE.

A.     Eligibility Requirements. The following apply to the selection of APD and DFEE candidates:

1)     Must be employed by the operator either full-time, part-time, or under contract to the operator.
2)     Must possess the appropriate airman certificate, class rating, and type rating, if applicable.
3)     Must be an FAA-approved proficiency check pilot or check FE, as applicable, for the operator for the aircraft in which the APD/DFEE candidate is to perform examiner duties. To perform examiner duties in an aircraft in flight, APD candidates must also be an FAA-approved line check pilot-all seats and proficiency check pilot-aircraft for the operator for that aircraft.
Indicates changed or new content.
4)     Should have served as a check pilot or check FE for a minimum of 1 year (APD candidates - preferably 6 months as a proficiency check pilot) before designation as an APD/DFEE. (Check pilot/check FE experience in other types of aircraft and in service with other operators may be credited. Crediting of past experience, including length of time and type of check pilot/check FE, is at the discretion of the POI and APM.)
5)     Must possess an above-average level of knowledge, ability, and experience.
6)     Must have a good record of compliance with Title 14 of the Code of Federal Regulations (14 CFR) (isolated and unrelated violations or incidents are not disqualifying).

B.     Indicates new  or changed content. Indicates new  or changed content. Evaluation of Qualifications. The APD/DFEE candidate must submit a complete statement of professional qualifications on FAA Form 8710-6, Examiner Designation and Qualification Record. The APM must review the qualifications to determine whether the candidate meets the requirements and standards for an APD/DFEE designation. If the candidate is eligible, the APM may recommend to the POI that the candidate be designated as an APD/DFEE. An APD/DFEE selection must be agreed upon by the APM, the POI, and the operator.

13-109     Indicates new  or changed content. APD TRAINING AND EVALUATION. The APM must train and evaluate the prospective APD/DFEE on APD/DFEE duties and responsibilities as follows:

A.     Training. Inspectors should ensure that the APD/DFEE is trained and evaluated in at least the following areas:

·     The knowledge, ability, and skill requirements for the original issuance of the airline transport pilot (ATP) certificate and added ratings, as applicable (FE certificate and added rating for DFEE candidates).

·     The procedures, methods, and techniques associated with administering the required certification tests.

·     The responsibilities, authority, and limitations of an examiner under 14 CFR.

·     Indicates changed or new content. The use of FAA forms and job aids associated with the particular APD/DFEE function.

·     The administrative procedures and supervisory relationships that exist in an ADE program.

NOTE:   Indicates changed or new content. The POI and the APMs must stress to examiner candidates that in performing their duties as an APD/DFEE, they are representatives of the Administrator and responsible to the Administrator. Prospective APD/DFEE must understand that company politics, economics, union loyalties, and seniority issues are not relevant when certificating airmen.

B.     Indicates changed or new content. Indicates changed or new content. Evaluation. After formal training, an APD/DFEE candidate must observe the APM or, at the POI’s discretion, another inspector or examiner, in conducting a complete oral test, flight test, the necessary briefings, and the completion of the certification paperwork. The APM must then observe and evaluate the APD/DFEE candidate in conducting at least one complete oral test and complete flight test, including the necessary briefings and certification paperwork for the certificate or added rating involved.

13-110     Indicates changed or new content. SUPERVISION AND ADMINISTRATIVE CONTROL OF APDs/DFEEs. The APM assigned to a particular aircraft type is responsible for the supervision of APDs and DFEEs who conduct airman certification activities for that aircraft type. Inspectors should evaluate the supervisory and administrative process, taking into account the following:

A.     Indicates changed or new content. Indicates changed or new content. Working Relationships. An APM observes and counsels APDs and DFEEs. An APM should emphasize to APDs and DFEEs appropriate methods for handling applicants; for maintaining desired test standards; and for completing and processing certification and Program Tracking and Reporting Subsystem (PTRS) paperwork. An APM should endeavor to maintain a working relationship with each APD and DFEE which promotes the examiners’ confidence in the performance of their duties and in their interactions with their assigned APM. An APM must conduct regular meetings with the program’s APDs and DFEEs for the purpose of maintaining these effective working relationships. During the APD/DFEE meetings, a close and continuing dialogue for the clarification of problem areas should be developed. Special meetings should be held when there is any change to FAA airman certification requirements, policies, or procedures affecting the particular APD/DFEE or the program in general. An APM should attend crewmember safety and standardization meetings held by the operator.

B.     Indicates changed or new content. APD/DFEE Supplies and Materials. An APM must ensure that APDs and DFEEs have continuing access to the following materials, including current amendments and additional supplies, as needed:

·     Volumes 5 and 13.

·     All appropriate job aids.

·     Indicates changed or new content. FAA Form 8710-1, Airman Certificate and/or Rating Application (Pilot).

·     Indicates changed or new content. FAA Form 8400-3, Application for an Airman Certificate and/or Rating (FE).

·     FAA Form 8060-4, Temporary Airman Certificate.

·     FAA Form 8060-5, Notice of Disapproval of Application.

·     FAA Form 8000-36, Program Tracking and Reporting Subsystem (PTRS) Data Sheet, which may be overprinted to facilitate standardization of data entered into the system.

13-111     Indicates changed or new content. CERTIFICATE-HOLDING DISTRICT OFFICE (CHDO) APD/DFEE ADMINISTRATIVE FILES. The CHDO will maintain a file on each APD/DFEE. Inspectors must ensure that the CHDO file contains the following documents for each APD/DFEE:

·     FAA Form 8710-6, Examiner Designation and Qualification Record for original issuance and each renewal.

·     FAA Form 8430-9, Certificate of Authority for original issuance and each renewal.

·     Indicates changed or new content. Letter of Authority for original issuance and each renewal, change of authority, and change of limitations.

·     FAA Form 8000-5, Certificate of Designation.

·     Indicates changed or new content. Documentation of the candidate’s airman certificates and any history of accidents, incidents, or enforcement action contained in the Safety Performance Analysis System (SPAS).

·     A summary of annual activity from the PTRS for each renewal.

·     Periodic surveillance reports (in PTRS).

·     Any pertinent correspondence.

13-112     Indicates changed or new content. PROCESSING INITIAL APD/DFEE DESIGNATIONS.

A.     Indicates changed or new content. Indicates changed or new content. APM Responsibilities. When processing an initial APD/DFEE designation, the APM must ensure that all requirements for designation have been met. The APM must prepare all of the necessary additional paperwork. The APM must complete the back of FAA Form 8710-6, Examiner Designation and Qualification Record, and sign the space labeled, “Inspector’s Signature.” The APM must enter the words, “Aircrew Program Designee” or “Designated Flight Engineer Examiner” and the aircraft type in the space labeled, “Type of Designation” under the “Regional Office Action” block. The APM must record the APD/DFEE designation number under the space labeled, “Certificate of Authority Issued” in the space titled, “No.” The expiration date is the last day of the month that is one year from the date of designation. The “DO to Serve Under” space should be left blank by the APM. The APM should cross out the word “Regional” in the block titled, “Regional Office Action” and substitute the word “District” for the word “Regional.”

B.     Indicates changed or new content. Indicates changed or new content. Indicates changed or new content. POI Approval. The POI must indicate approval by completing the first line of the block labeled, District Regional Office Action on FAA Form 8710-6, Examiner Designation and Qualification Record and then sign in the appropriate space. POIs must also sign the FAA Form 8000-5, Certificate of Designation, FAA Form 8430-9, Certificate of Authority and the letter of authority (LOA). The originals of these forms must be issued to the APD/DFEE and copies must be retained in the APD/DFEE’s file in the CHDO.

C.     APD Designation Numbers. Examiner Designation Numbers. For APDs and DFEEs, the airman’s certificate number coupled with the applicable four-character designator for the operator, and may be used in all instances when an Examiner Designation Number may be called for. (Example: 123456789DALA for an APD/DFEE at Delta Airlines) The four-character suffix will allow for differentiation between programs when there is more than one ADE program within a CHDO.

13-113     Indicates changed or new content. RENEWAL OF APD DESIGNATIONS. APD/DFEE designations must be renewed every 12 calendar-months as follows:

A.     Renewal Date. The renewal date is one month prior to the expiration date. An APD/DFEE may not conduct certification tests after the expiration date.

B.     Indicates changed or new content. Renewal Application. Refer to Volume 13, Chapter 1, Section 2, paragraph 13-37 for renewal procedures. In order to renew a designation, an APD/DFEE must submit the following documentation to the APM:

·     The expiring FAA Form 8430-9,

·     A newly-completed FAA Form 8710-6, and

·     Indicates changed or new content. Evidence of having attended, during the past 12 calendar-months, at least one APD/DFEE safety meeting or a briefing conducted by the APM, (such as a notation on the back of the FAA Form 8430-9, signed by the APM).

C.     Indicates changed or new content. Indicates changed or new content. Annual Observation. At least once within the year preceding an APD/DFEE’s renewal, the examiner must be observed conducting a complete certification. The observation is made by the APM or by another appropriately-rated inspector designated by the APM or POI. Preferably, this observation should take place within the 120-day period before the current designation expires (PTRS code 1672). To complete the observation, the APD/DFEE must conduct at least one oral examination and one complete flight evaluation. When an examiner designation is renewed, the day and month will normally remain the same and only the year will be changed.

NOTE:   Indicates changed or new content. If it is acceptable in an operator’s approved training program for the entire proficiency or flight check to be accomplished in a FFS, then the APM is not required to observe the APD/DFEE in the aircraft for a renewal.

D.     APM and POI Responsibility. Before renewing an APD/DFEE designation, the APM and POI must determine whether the APD/DFEE’s services have been satisfactory, whether the APD/DFEE’s level of activity warrants a redesignation, and whether the APD/DFEE’s services continue to be needed. The examiner’s level of activity may be determined from the PTRS.

E.     Processing a Renewal. The administrative steps for renewal are the same as those outlined for original designation (see paragraph 13-112).

13-114     Indicates changed or new content. AMENDMENT OF APD/DFEE DESIGNATIONS. An APD/DFEE may be issued only one FAA Form 8430-9. An APD/DFEE’s examining authority should normally be cancelled when the APD/DFEE enters transition training on a new aircraft type. The POI may designate a former APD/DFEE, provided the following actions have been completed:

A.     The APD/DFEE must have completed the operator’s approved pilot in command (PIC) or FE ground and flight training for the new aircraft. The APM must determine whether the designee has accumulated sufficient experience on the new aircraft to accumulate an above-average level of knowledge of its systems and operations.

B.     Indicates changed or new content. An APD must have completed the operator’s check pilot training and be approved as a proficiency check pilot for the new aircraft. A DFEE must have completed the operator’s check FE training and be approved as a check FE for the new aircraft.

C.     The APM for the new aircraft must hold an interview with the APD/DFEE to establish an appropriate working relationship and review the administrative processing (paperwork/documentation) procedures for certification activities.

D.     Indicates changed or new content. The APM for the new aircraft must observe the APD/DFEE conducting at least one complete oral examination and complete flight evaluation, as appropriate to the certificate or type rating involved, on the new aircraft type.

E.     Indicates changed or new content. The administrative steps for the issuance of the new designation are the same as those outlined for initial designation (see paragraph 13-112).

13-115     Indicates changed or new content. PROCESSING APD/DFEE CERTIFICATION PAPERWORK. An APD/DFEE must forward the airman certification paperwork to the CHDO for review, processing, and transmittal to the Airmen Certification Branch, AFS-760. The paperwork must be accepted and processed only by the CHDO and not by any other district office.

A.     Indicates changed or new content. Indicates changed or new content. APD/DFEE Responsibilities. An APD/DFEE must complete the airman certification paperwork in accordance with the requirements of Volume 5, Chapters 1, 3, and 4, as applicable. An APD/DFEE will complete the PTRS data sheet for each evaluation function conducted. An APD/DFEE is responsible for the accurate, complete, and timely submission of certification paperwork. Satisfactory fulfillment of this responsibility is a condition for continued designation as an APD/DFEE.

B.     APM Responsibilities. An APM is responsible for training each APD/DFEE in correct documentation procedures.

13-116     REVIEW OF APD/DFEE’s DECISION. If an airman is dissatisfied with an APD/DFEE’s decision, the airman may appeal to an APM for a reevaluation. The airman must submit the appeal in writing and indicate the reasons for protesting the APD/DFEE’s decision. The APM must review the matter and decide if reevaluation is warranted. If a reevaluation is granted, a new application must be completed, and the entire evaluation must be reaccomplished by an FAA inspector.

13-117     Indicates new  or changed content. TERMINATION OF APD/DFEE DESIGNATIONS. An APD/DFEE designation may be terminated or canceled for cause by the POI at any time. Refer to Volume 13, Chapter 1, Section 2 for applicable procedures.

RESERVED. Paragraphs 13-118 through 13-135.