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VOLUME 13  FLIGHT STANDARDS DESIGNEES

CHAPTER 3  DESIGNATED AIRCRAFT DISPATCHER EXAMINER

Section 1  Initial Appointment and Renewal of a Designated Aircraft Dispatcher Examiner

13-136    PROGRAM TRACKING AND REPORTING SUBSYSTEM (PTRS) ACTIVITY CODES. 1555, 1565, 1595, and 1669.

13-137    INTRODUCTION. This section provides policy related to the selection, appointment, oversight, training, renewal, and termination of Designated Aircraft Dispatcher Examiners (DADE). This policy is intended to coordinate with the general policy regarding air transportation designees located in Volume 13, Chapter 1, Sections 1 and 2.

13-138    REFERENCES, FORMS, AND FIGURES.

A.    References (current editions):

    Title 14 of the Code of Federal Regulations (14 CFR) Parts 65, 121, and 183.

    Title 49 of the United States Code (49 U.S.C.).

    Federal Aviation Administration (FAA) Order VS 1100.2, Managing AVS Delegation Programs.

B.    Forms:

    FAA Form 8000-5, Certificate of Designation.

    FAA Form 8060-4, Temporary Airman Certificate.

    FAA Form 8060-5, Notification of Disapproval of Application.

    FAA Form 8400-3, Application for an Airman Certificate and/or Rating.

    FAA Form 8430-9, Certificate of Authority.

    FAA Form 8710-6, Examiner Designation and Qualification Record.

C.    Figures:

    Figure 13-9, Sample Designated Aircraft Dispatcher Examiner Initial Appointment Checklist.

    Figure 13-10, Sample FAA Form 8000-5, Certificate of Designation.

    Figure 13-11, Sample FAA Form 8430-9, Certificate of Authority.

    Figure 13-12, Sample Designated Aircraft Dispatcher Examiner Letter of Authority.

    Figure 13-13, Sample Addendum to DADE’s LOA—Temporary Authorization to Exercise DADE Privileges Beyond the DADE’s Geographic Limit of Authority.

    Figure 13-14, Sample Designated Aircraft Dispatcher Examiner Renewal Checklist.

    Figure 13-15, Sample Letter of Termination (For Cause).

    Figure 13-16, Sample Letter of Termination (Not-for-Cause).

13-139    THE DESIGNATION OF PRIVATE PERSONS AS REPRESENTATIVES OF THE ADMINISTRATOR. The FAA appoints designees to provide airman and aircraft certification and other services to the public in accordance with Federal regulations and FAA policy and directives. Designees help the FAA leverage its resources, thus providing the agency with the ability to respond to changing workloads and aviation industry needs. The FAA designee management program demands the highest technical and ethical standards from its designees as well as strict compliance with certification policies and regulations.

A.    Statutory Authority. Title 49 U.S.C., subtitle VII, chapter 447 provides the statutory authority for the FAA to delegate private persons to perform certain authorized functions on behalf of the Administrator. These persons are called designees.

B.    Regulatory Requirements. Part 183, Representatives of the Administrator, prescribes the regulatory requirements for designating private individuals to act as representatives of the Administrator. Specifically, part 183, § 183.25(f) contains the specific privileges the Administrator may delegate to a DADE.

C.    Designation Principles. The FAA bases its designee management programs on the following principles:

1)    Privilege. Designation is a privilege, not a right.
2)    Knowledgeable. Designees must be knowledgeable, qualified, and competent.
3)    Risk-Based Approach. Management of designation programs must employ a risk‑based approach.
4)    Essential. Designation programs are essential.
5)    Need and Ability. A need for and ability to manage a designee must exist for all designees.

D.    Employee Status. A designee is not considered an employee of the U.S. Government and is not federally protected for the work performed or the decisions made as a designee.

13-140    FAA RESPONSIBILITIES.

A.    Responsibility and Authority for Policies Governing DADEs.

Indicates new/changed information.
1)    The Associate Administrator for Aviation Safety (AVS-1). AVS-1 has the overall authority for establishing policy that governs the designees managed by the various AVS lines of business. These lines of business include the Flight Standards Service (FS), the Aircraft Certification Service (AIR), and Aerospace Medicine (AAM). The FS, AIR, and AAM policy divisions are responsible for developing policy applicable to specific designee types. FS is responsible for developing policy specific to DADEs.
2)    The Air Transportation Division (AFS-200). AFS-200 provides direction and support to the Regulatory Support Division (AFS-600) regarding the policy related to the appointment and management of DADEs.
3)    AFS-600. AFS-600 is responsible to develop standards, regulations, policies, and procedures for the application, selection, appointment, oversight, suspension, termination, appeal, training, and other management functions for all Flight Standards designees, in coordination with AFS-200.

B.    Responsibility for Appointment, Selection, and Management of DADEs.

1)    Managing Office. The FAA Flight Standards office with responsibility for appointment and management of a DADE will be referred to as the managing office.
2)    Appointing Official. “Appointment” is the action taken by the FAA to designate a qualified individual as a representative of the Administrator. The appointing official of a DADE will be the managing office manager. In some cases it may also be acceptable for a Front Line Manager (FLM) to be the appointing official for a DADE.
3)    Selecting Official. “Selection” means the identification and evaluation of qualified designee applicants that best meet the FAA’s needs. In accordance with part 183, a DADE falls under the category of Technical Personnel Examiner (TPE). Section 183.11 allows any local Flight Standards inspector to select a TPE. However, AVS designee management policy requires the FAA selecting official to be a management representative. For a DADE, the selecting official will be typically the office manager, but may also be an FLM when appropriate.
4)    Managing Specialist. A “Managing Specialist” is the individual primarily responsible for the management of a specific designee.

13-141    NEED AND ABILITY TO MANAGE A DADE. The managing office, within its sole discretion, determines the need for and ability to manage a DADE.

A.    Establishing Need. The need for a DADE is driven by the certification needs of the public. The impact to existing DADEs or desires of individuals to become DADEs will not be a factor in determining need. Each Flight Standards office has overall responsibility to ensure the certification needs of the public within its area of responsibility are met. This includes ensuring that adequate FAA personnel and/or designees are available to conduct certification activities in the area. Examples of what constitutes a need for a DADE are as follows:

1)    The managing office cannot support the certification work and needs of the public with existing DADEs.
a)    The office no longer has the ability to provide examinations within a reasonable period of time.
b)    There are documented public complaints regarding long waiting periods for testing.
2)    The activity in the managing office has increased or is forecasted to increase, and cannot be supported with existing DADEs.
3)    The unavailability of an existing DADE.
4)    An event triggering a need for increased aircraft dispatcher certification, such as an FAA‑approved Aircraft Dispatcher Certification Course or part 121 domestic and/or flag air carrier is located in, is being established in, or otherwise moving to the area of responsibility of the managing office.

B.    The Ability to Manage. If need for a DADE has been established, the office manager must next determine if the office has the ability and resources to manage a DADE. The determination must be based on criteria such as:

1)    Appropriate Technical Resources. The managing office must have the appropriate technical resources to manage the DADE. The appropriate technical resource for managing a DADE is an Aviation Safety Inspector—Aircraft Dispatch (ASI-AD) who is available to manage the DADE and be assigned as the managing specialist. If there is no ASI-AD assigned to a Flight Standards office in whose area of responsibility there is a public need for aircraft dispatcher certification, the office manager should consider staffing adjustments to include an ASI-AD who has the ability to manage the DADE. If this is not practical, under limited circumstances, an ASI—Air Carrier Operations (ASI-AC-OPS) may temporarily manage a DADE, provided certain criteria are met (see subparagraph 13‑142C). If the office has no ASI-AD or ASI-AC-OP who meets the necessary criteria, then the office does not have the ability to manage a DADE. In this case, the office manager may request the services of a DADE that is managed by another Flight Standards office to perform aircraft dispatcher certification (administer the Aircraft Dispatcher Practical Test and issue a Temporary Airman Certificate). Information on requesting the services of a DADE from another office is located in subparagraph 13-148B.
2)    Ability to Maintain Oversight and Conduct Surveillance. Oversight is the ongoing task of ensuring that a designee performs within established guidelines. This is primarily accomplished through surveillance. Therefore, the proposed managing specialist’s current workload must permit that individual to conduct surveillance of a DADE whenever necessary. When determining whether or not the managing specialist’s workload will permit adequate oversight of a DADE, the office manager will consider the following with respect to workload:

    The number of air carrier certificate holders the managing specialist is currently assigned oversight responsibility for;

    The number of Aircraft Dispatcher Certification Courses for which the managing specialist is the Dispatch Course Program Manager (DCPM);

    The total number of designees the managing specialist is responsible for;

    The estimated number of Aircraft Dispatcher Practical Tests the managing specialist will be required to observe and/or administer; and

    The amount of travel involved for each of the ASI-AD’s certificate management, designee management, course oversight, and testing responsibilities.

3)    Funding. The office manager must consider the funding that could be associated with any travel required to conduct surveillance of a DADE.

13-142    MANAGING SPECIALIST QUALIFICATIONS. With limited exception, the managing specialist of a DADE must be an ASI-AD (commonly referred to as a dispatch inspector). An ASI-AD is not simply an ASI who holds an Aircraft Dispatcher Certificate. The title of Aviation Safety Inspector—Aircraft Dispatch is a specific U.S. Office of Personnel Management (OPM) position description (PD). An ASI is not considered to be an ASI-AD unless specifically designated as such in an official OPM PD. The PD for an ASI-AD is contained in Human Resource Policy Manual (HRPM) Supplement, Volume 1, and is listed as an “1825AD”.

A.    Knowledge of 14 CFR. The managing specialist must be knowledgeable of 14 CFR parts 1, 61, 65, 91, 110, 119, 121, and 183, and the requirements set forth in this order.

B.    Training. The managing specialist of a DADE must successfully complete FAA Academy course Aircraft Dispatcher Functions for ASIs. This course provides specific training on the administration of the Aircraft Dispatcher Practical Test and the management of a DADE.

C.    Limited Exception Temporary Assignment. Under the rare circumstance where no ASI-AD is readily available to manage a DADE, the managing office manager may temporarily assign an ASI-AC-OP who meets the necessary criteria to manage a DADE. This is allowable only until an appropriately trained ASI-AD is assigned to the office. The temporary assignment of an ASI-AC-OP must not exceed 24 calendar-months, which is a time period equivalent to two DADE appointment renewal cycles. In order to temporarily manage a DADE, an ASI-AC-OP must meet the following criteria:

    Have a valid FAA Aircraft Dispatcher Certificate;

    Have at least 1 year of FAA experience having oversight responsibility of a certificate holder’s part 121 domestic and/or flag dispatch center or Operations Control Center (OCC); and

    Have successfully completed FAA Academy course Aircraft Dispatcher Functions for ASIs.

13-143    DADE APPLICANT CONSIDERATIONS. The managing office will review the following minimum qualifications and competitive differentiators when considering an applicant for possible selection and appointment as a DADE.

A.    Minimum Qualifications for Initial DADE Appointment. Applicants for initial DADE appointment must have experience working in an operational control environment and must be in a position to stay up-to-date with FAA-approved industry practices and the evolving regulatory environment as a condition of continued appointment. The applicant must hold an Aircraft Dispatcher Certificate that was issued no less than 3 years prior to his or her application as a DADE. In addition, the candidate must meet any one of the following criteria:

1)    Have a total of at least 2 of the last 3 years’ experience as a current and qualified aircraft dispatcher for an air carrier certificate holder conducting part 121 domestic and/or flag operations.
2)    Have a total of at least 3 of the last 4 years’ experience having responsibility for operational control for an air carrier certificate holder conducting part 121 supplemental operations.
3)    Have at least 2 of the last 5 years employed by the FAA as an ASI-AD.
4)    Have at least 5 years of experience, without recency, as a current and qualified aircraft dispatcher for an air carrier certificate holder conducting part 121 domestic and/or flag operations, and currently performing technical functions in a dispatch or operational control related field that supports part 121 operations. For the purposes of this section, dispatch or operational control functions include the following:

    Actively employed as an Air Traffic Coordinator working in the dispatch center or OCC of an air carrier certificate holder conducting part 121 domestic or flag operations;

    Actively employed in a dispatch or operational control management position by an air carrier certificate holder conducting part 121 operations;

    Actively working as an instructor who administers part 121 regulatory training to aircraft dispatchers; and

    Actively employed as a dispatch subject matter expert (SME) for the purposes of developing dispatch and operational control procedures for an air carrier certificate holder that conducts part 121 operations.

B.    Competitive Differentiators. Practical experience that enhances the applicant’s competitiveness for appointment as a designee are referred to as competitive differentiators (CD). Having CDs does not guarantee appointment as a DADE. The CDs for a DADE are:

1)    Prior experience as a DADE.
2)    Employed as an FAA ASI-AD for at least 2 of the last 5 years.
3)    Appointed as an FAA designee other than a DADE.
4)    Performed duties of an Air Transportation Supervisor (ATS) (administering competence checks in accordance with part 121 training requirements).
5)    Currently employed as an aircraft dispatcher by an air carrier certificate holder conducting part 121 domestic and/or flag operations.
6)    Currently employed as a person authorized to exercise operational control and conduct flight planning and flight release activities for an air carrier certificate holder conducting part 121 supplemental operations.
7)    Served as supervisor or manager of aircraft dispatchers for a certificate holder conducting part 121 domestic or flag operations.
8)    Served as an aircraft dispatcher instructor for a certificate holder conducting part 121 domestic or flag operations.
9)    Served as an air traffic control (ATC) coordinator in the OCC of a certificate holder conducting part 121 domestic or flag operations.
10)    Recent (last 5 years) experience dispatching airplanes in extended overwater operations.
11)    Recent (last 5 years) experience dispatching airplanes in Extended Operations (ETOPS).
12)    Recent (last 5 years) experience dispatching airplanes in high terrain (driftdown environment) operations.
13)    Currently working in an environment that allows a continuing opportunity to remain professionally current with evolving regulations, technology, and FAA-approved programs.
14)    Served as a dispatch standards or procedures developer for an air carrier certificate holder conducting part 121 domestic or flag operations.
15)    Holds additional airman certificates other than aircraft dispatcher.
16)    An active member of an aircraft dispatcher professional organization, such as the Airline Dispatchers Federation (ADF) or the International Federation of Airline Dispatchers Associations (IFALDA).
17)    Worked as an instructor at an FAA-approved Aircraft Dispatcher Certification Course.
18)    Served as an Air Force Flight Manager.

13-144    SOLICITATION OF APPLICANTS FOR DADE SELECTION. Once the need and ability to manage a DADE are established, it is important to solicit the most qualified applicant(s) available. The following are suggested avenues for soliciting applicants:

    Advertise a DADE opening at an air carrier in the area that conducts part 121 operations.

    Notify professional aircraft dispatcher organizations, such as the ADF and the IFALDA.

    Contact the Airmen Certification Branch (AFB-720) and request that they run a query of all certificated aircraft dispatchers located in a particular ZIP code range, city, or region.

A.    DADE Application Package. Individuals responding to the solicitation of a Flight Standards office must submit an application package to the office manager. The application package must contain the following items:

    A completed Examiner Designation and Qualification Record (FAA Form 8710-6);

    A brief résumé that describes the applicant’s knowledge, skill, and experience appropriate to the position (the information on the résumé should correspond to the information on FAA Form 8710‑6); and

    At least two letters of recommendation attesting to the professional qualifications of the applicant.

B.    FAA Form 8710-6. FAA Form 8710-6 must include the applicant’s Aircraft Dispatcher Certificate number, as well as any other airman certificates and designee appointments held by the applicant.

13-145    DADE SELECTION PROCESS.

A.    Evaluation Panel. The managing office manager will assign inspectors from the office to serve as the evaluation panel for DADE applications. The evaluation panel will review the DADE applications and interview the applicants. The office manager will assign the presumed managing specialist who will be assigned to manage the DADE, to act as the focal point of the panel. The evaluation panel must consist of at least two individuals:

1)    The presumed managing specialist of the DADE.
2)    The office manager, FLM, another ASI-AD, or an ASI-AC-OP.

B.    Review the Application Package. The evaluation panel will review the DADE application packages and verify the information contained therein.

1)    Review the information contained in the applicant’s completed FAA Form 8710-6.
2)    Review the applicant’s résumé. Whenever possible, verify employment history and ensure there is nothing negative in the history that could call into question the applicant’s qualifications and overall desirability as a candidate.
3)    Verify any airman certificates held by the applicant in the Safety Performance Analysis System (SPAS) Multi-System Access Tool for Air Personnel (MSAT-A) database to:
a)    Ensure accuracy of the information provided by the applicant.
b)    Review records associated with the applicant, such as those contained in the following systems:

    PTRS.

    Accident/Incident Data System (AIDS).

    Enforcement Information System (EIS).

4)    Verify any other FAA designee appointments held by the applicant in the enhanced Vital Information Database (eVID) or by accessing the National Vital Information Subsystem (NVIS) located in SPAS.
5)    Review any letters of recommendation submitted by the applicant.
6)    Review the applicant’s CDs.

C.    Select an Applicant to Interview. The evaluation panel will select up to three of the most qualified applicants to interview while considering each applicant’s availability to administer Aircraft Dispatcher Practical Tests. If an applicant’s availability to administer tests does not meet the demand for testing, the presumed managing specialist should solicit additional applicants. In the case where the need has been established for more than one DADE, the evaluation panel may select up to three candidates to interview per DADE needed.

D.    Conduct the Interview. The evaluation panel will interview the DADE applicants. During the interview, the presumed managing specialist will ask pointed questions about the applicant’s experience and background as well as technical expertise regarding the requirements of part 65 subpart C and appendix A, part 121, and the current edition of the Aircraft Dispatcher Practical Test Standards (PTS).

E.    After the Interview. After completing the interview, the evaluation panel will meet to discuss the applicant’s ability to answer technical questions, as well as the applicant’s overall adequacy as a DADE candidate. When considering an applicant, the evaluation panel will take into account any of the applicant’s past performance (both negative and positive) in the aviation industry, as an FAA designee, or as a former FAA employee.

F.    Selection of the DADE Candidate. The office manager will select the most qualified applicant based on the recommendations of the evaluation panel.

13-146    TRAINING AND QUALIFICATION OF THE CANDIDATE.

A.    Training. In accordance with guidelines provided in Volume 13, Chapter 3, Section 3, the managing specialist will conduct initial training for each DADE candidate. Prior to appointing the candidate as a DADE, the managing specialist must evaluate the candidate’s knowledge of the training and verify that he or she understands his or her duties and responsibilities. If the DADE is unable to verify the candidate’s knowledge, or otherwise determines that the expected level of knowledge and understanding has not been achieved, the specialist must either provide the candidate with additional training or reject the candidate. The managing specialist will record all DADE training events in the PTRS using activity code 1595.

B.    Qualification. Once a DADE candidate satisfactorily completes initial training, as part of the qualification process, the candidate must administer an Aircraft Dispatcher Practical Test in accordance with the Aircraft Dispatcher PTS to an applicant for an Aircraft Dispatcher Certificate. The managing specialist must observe this test and evaluate the DADE candidate’s overall performance. The DADE candidate does not have the authority to issue a Temporary Airman Certificate or Notice of Disapproval (as appropriate) to the applicant; however, the managing specialist may allow the candidate to fill out the appropriate paperwork while the specialist observes. The managing specialist makes the final determination as to whether or not the applicant for the Aircraft Dispatcher Certificate passed or failed the test. The managing specialist will sign the Temporary Airman Certificate or Notice of Disapproval, as appropriate, and issue it to the applicant. During the qualification phase, the DADE candidate may not charge a fee for administering the test.

C.    Determination by the FAA Managing Specialist. After administering the initial training and observing the DADE candidate conduct the Aircraft Dispatcher Practical Test, the managing specialist will make one of the following determinations:

1)    The DADE candidate’s performance was satisfactory;
2)    The DADE candidate requires additional training and observation; or
3)    The DADE candidate must be rejected. If rejected, the candidate has no recourse to appeal because the candidate has not actually been appointed.
Indicates new/changed information.

D.    PTRS Documentation. The managing specialist will document the DADE candidate’s initial qualification performance using PTRS activity code 1555 (CERT/EXMNR/DESIG DISPATCHER). Use this PTRS activity code to document the outcome of the DADE candidate’s performance during the test, as well as the results of the test itself (i.e., did the applicant for certification pass or fail).

Indicates new/changed information.
1)    Enter the PTRS activity code in the Enhanced Flight Standards Automation System (eFSAS).
2)    Select “183” in the CFR field.
3)    Enter the appropriate “Start” and “Closed” dates.
Indicates new/changed information.
4)    Use the “Airmen” field to enter the DADE candidate’s name and airman certificate number. eFSAS will not recognize that individual as an examiner during initial qualification.
5)    Check the appropriate box for “Pass” or “Fail,” depending upon the result of the test.
Indicates new/changed information.
6)    Enter “1524/65,” which corresponds to the Aircraft Dispatcher Practical Test, in the field titled “Exam Kind.”
7)    Check the box titled “Observed by Inspector.”
8)    Enter any comments as appropriate by expanding the “Comments” area and clicking on the “Add New Comment” bar.
9)    Select “J-Crewmembers” from the “Primary Area” drop-down menu.
10)    Select code “783” for Designees in the “Keyword” drop-down menu.
11)    Enter your “Opinion Code” and comments, as appropriate.

13-147    INITIAL APPOINTMENT. A managing specialist may use the Sample Designated Aircraft Dispatcher Examiner Initial Appointment Checklist (Figure 13-9) to ensure that the initial appointment process is complete. In addition, the managing specialist will accomplish the following actions:

    Prepare the DADE’s designated examiner file (see paragraph 13-150 for complete file information).

    Enter the DADE’s information into the eVID and ensure a control number is assigned.

    Prepare FAA Form 8000-5, Certificate of Designation (see Figure 13-10); FAA Form 8430-9, Certificate of Authority (see Figure 13-11); and the letter of authority (LOA) (see Figure 13-12) for the office manager’s signature.

    Forward the appointment documentation to the DADE once it is signed by the office manager.

13-148    GEOGRAPHIC LIMITS OF AUTHORITY. The FAA expects designees to perform the majority of their functions within the geographic boundaries of the managing office’s area of responsibility. Accordingly, a DADE’s authority and privileges will typically be limited to that area. This is necessary to allow for adequate oversight by the FAA managing specialist and to ensure the continuing and uninterrupted ability to conduct airmen certification within the managing office’s area of responsibility.

A.    Geographic Expansion. When the need for airman certification exists in an area that does not have the necessary resources for testing, such as an ASI-AD or a DADE, the managing office may extend a DADE’s authority beyond the office’s area of responsibility on a case-by-case basis. This is allowable provided it does not negatively affect the managing office’s ability to manage the DADE. In addition, it must not negatively impact the ability for the managing office to meet the aircraft dispatcher certification needs of the public located within its area of responsibility. The following conditions apply:

1)    Ability to Conduct Surveillance. The managing office must be able to maintain the ability to conduct surveillance of the DADE while the DADE is administering the Aircraft Dispatcher Practical Test outside of the office’s area of responsibility, or
2)    Support by Local Office. The managing office will ensure surveillance support can be provided by the local Flight Standards office located in the geographic area where the DADE will be testing. Surveillance must be conducted by an ASI-AD or ASI-AC-OPS qualified in accordance with this section.
3)    Geographic Expansion is Prohibited if There is No Ability to Conduct Surveillance. The managing office may not expand a DADE’s geographic area of responsibility if there is no ability to conduct surveillance in the expanded area.
4)    Geographic Expansion is Typically Limited to the United States and Its Territories. Expanding a DADE’s geographic authority is currently only allowed within the United States and its territories. This is because an FAA-issued Aircraft Dispatcher Certificate is a requirement only for individuals dispatching flights for a U.S. air carrier conducting part 121 domestic and/or flag operations. An FAA-issued Aircraft Dispatcher Certificate is not required by any other kind of operation or regulatory part. In the current aviation industry environment, part 121 domestic and flag dispatch centers are located only within the United States and its territories. Should a U.S. air carrier conducting part 121 domestic and/or flag operations establish a dispatch center outside of the United States or its territories, and there is a need for aircraft dispatcher certification to support that air carrier’s dispatch center, this limitation could be removed. The FAA has allowed for geographic expansion of designees to extend beyond the United States only when there has been demonstrated need that such expansion will serve U.S. citizens abroad and that a Flight Standards office can properly supervise the designee’s activities. In such cases, the FAA determines if the activity warrants support by the FAA, and is consistent with 49 U.S.C. § 44702 and pertinent international agreements. The FAA is also required to determine if any coordination or notification of the Civil Aviation Authorities (CAA) is necessary. This must be accomplished through coordination with the International Program Division (AFS-50).
5)    The Public Must Not be Negatively Impacted. The managing office may not extend a DADE’s geographic area of responsibility if it could negatively impact the needs of the public located in the managing office’s area of responsibility. An example of a negative impact would be delaying or otherwise impeding the certification of applicants for Aircraft Dispatcher Certificates within that area.
6)    Expansion is Time Limited. Expansion of a DADE’s geographic area will be for a limited amount of time, or a limited number of tests. A DADE’s authority should not be extended for more than 30 days at a time, without reevaluation and reauthorization by the managing office.
7)    Expansion is Granted via Temporary Authorization. The managing office will issue a temporary authorization (see Figure 13-13) expanding the DADE’s geographic authority. The temporary authorization must be an addendum to the DADE’s LOA (Figure 13-12).
8)    Consider Transferring Responsibility for DADE Management During Prolonged Expansion. Should a situation arise necessitating the expansion of a DADE’s geographic area for a period of time in excess of 6 calendar-months, the managing office should consider temporarily transferring the responsibility for management (appointment and oversight) of the DADE to the local Flight Standards office in whose area of responsibility the DADE is testing. This action is only appropriate if the local office has the appropriate technical ASI resources, who are qualified in accordance with this section, to manage the DADE.
9)    DADEs as Shared Resources. It is possible for unique situations to occur where a single DADE could effectively be shared by two Flight Standards offices. This could be used as an alternative to fully transferring responsibility for DADE management. The sharing of a DADE as a resource is allowed only by specific Memorandum of Understanding (MOU) between the two offices sharing the DADE. An MOU of this nature requires prior approval by AFS-200, in coordination with AFS-600. A single request for MOU approval must be submitted in writing by the office managers desiring to share the DADE as a resource. Such an MOU must clearly address each office’s responsibility with respect to management of the DADE. The office managers of each office sharing the DADE are responsible to work together to prepare the MOU, sign it, and submit it to AFS-200.

B.    Local Office Request for the Services of a DADE. The manager of the local Flight Standards office in need of the services of a DADE will contact the manager of the DADE’s managing office as soon as practicable, but not less than 10 business-days after having established the need for the DADE’s services for the administration of the Aircraft Dispatcher Practical Test. The manager of the requesting office must provide the following to the DADE’s managing office:

1)    The estimated dates and time period during which the DADE will be needed.
2)    The estimated number of certification applicants requiring testing.
3)    The means by which the certification applicant(s) meets the experience or training requirements of part 65, § 65.57 (e.g., graduate of an FAA-approved Aircraft Dispatcher Certification Course).
4)    The exact location of the facility at which the tests are to be conducted.
5)    A description of the testing facilities. Testing facilities should be equivalent to or better than those required by § 65.65 and must be equipped with writing surfaces (desks, tables, etc.) that provide the applicant with sufficient space to use all necessary testing materials, such as aeronautical en route charts and Airplane Flight Manuals (AFM).

C.    Responsibility for Ensuring Adequate Testing Facilities. The local office requesting the services of the DADE will ensure that the testing facilities are adequate. However, if the DADE’s managing specialist is conducting surveillance of the DADE administering the test in the local office’s area, the specialist will verify the adequacy of the testing facility during surveillance activities.

D.    Responsibility for Processing Airman Certification Paperwork. The DADE’s managing office is always responsible for reviewing and processing airman certification packages (airman application packages) regardless of the geographic area in which the DADE administers the Aircraft Dispatcher Practical Test. Review of a DADE’s certification/application package is a function of oversight and therefore remains the responsibility of the managing office. If a DADE is shared between two offices, then the office for which the DADE is administering the test is responsible.

13-149    DADE’s LOA. A DADE’s LOA will convey all of the privileges, limitations, and conditions associated with the DADE’s appointment and authority as a representative of the Administrator for the testing and certification of aircraft dispatchers. The LOA must state the time period of validity of the appointment and include the managing specialist’s contact information.

A.    The Managing Office Issues the LOA. The managing specialist will prepare an LOA for signature by the managing office manager. A DADE’s LOA is valid for no more than 12 calendar-months and will expire on the last day of the month, one year from the date of the initial appointment. For example, if the DADE was appointed on October 21, 2017, it will expire October 31, 2018. (See Figure 13-12 for a sample of a DADE LOA.)

B.    The DADE is Responsible to Maintain the LOA. The DADE must keep the LOA in his or her immediate possession at all times when he or she is acting under its authority. The DADE must maintain the LOA in good condition and must make it available upon request by the Administrator and to an applicant to whom the DADE is administering the Aircraft Dispatcher Practical Test.

13-150    DESIGNEE FILE. The managing specialist will maintain examiner records and use them to collect and analyze information. The managing specialist should use the information collected to determine continued adequacy of a DADE’s overall performance and to establish a risk-based method of conducting surveillance. All DADE files will contain at least the following information:

    A copy of the DADE’s Certificate of Designation;

    A copy of the DADE’s current LOA;

    A copy of the LOA from the two most recent renewal cycles;

    A copy of the Certificate of Authority;

    The DADE’s original application package;

    The DADE’s letter(s) of request for renewal from the previous two renewal cycles;

    Résumé, letters of recommendation, and/or documentation of experience;

    FAA Form 8710-6;

    Copies of renewal letters from the two most recent renewal cycles;

    All records of discussion and counseling;

    Copies of all official correspondence to and from the DADE; and

    Documentation of annual meetings and recurrent training.

NOTE:  If any of these items are unavailable, the managing office should include a written notation to that effect in the DADE’s file.

13-151    RENEWAL. A DADE’s appointment is valid for 12 calendar-months and may be renewed by the managing office if:

    The need for the DADE still exists;

    The managing office maintains the ability to manage the DADE; and

    The DADE continues to meet the minimum qualification requirements of this section.

NOTE:  The managing specialist may use the Sample DADE Designation Renewal Checklist (see Figure 13-14) to ensure the renewal process is completed properly.

A.    Requirements for DADEs Applying for Renewal of Appointment. As a condition for continued authorization and appointment, a DADE must stay up-to-date with Federal regulations, FAA orders, and aviation industry best practices. DADEs must also remain knowledgeable of FAA-approved programs, such as Enhanced Weather Information Systems (EWINS), ETOPS, Weight and Balance (W&B), and minimum equipment lists (MEL). In addition, a DADE seeking renewal of his or her designee authorization must meet the following criteria:

1)    Be in possession of an Aircraft Dispatcher Certificate that the DADE has held for at least 3 years.
2)    Successfully complete the recurrent training required by Volume 13, Chapter 3, Section 3 at least annually.
3)    Maintain knowledge of the regulatory requirements contained in parts 65 and 121, as well as those listed in the current edition of FAA-S-8081-10, Aircraft Dispatcher Practical Test Standards (PTS).
4)    Maintain knowledge of current FAA policies contained in FAA orders, such as FAA Order 8900.1.
5)    Maintain knowledge of the current editions of the appropriate FAA advisory circulars (AC).
6)    Remain engaged in aviation through any of the following means:

    Continuing employment with a certificate holder conducting part 121 domestic or flag operations;

    Continuing experience as an instructor for an FAA-approved Aircraft Dispatcher Certification Course;

    Continuing employment in a dispatch or operational control related field as discussed in subparagraph 13-143A4); or

    Active participation in professional aircraft dispatcher organizations, such as the ADF or the IFALDA.

B.    Application for Renewal. If the DADE desires his or her authorization to be renewed, he or she must submit an application for renewal at least 60 calendar-days, before the DADE authorization expires. Renewal may be delayed if the managing office does not receive the application for renewal within 60 days of expiration. A DADE may not exercise the privileges of the authorization beyond the expiration date. An application for renewal must contain:

    A letter from the DADE, addressed to the managing office manager and copied to the managing specialist, requesting renewal of DADE authority; and

    A completed Examiner Designation and Qualification Record (FAA Form 8710-6).

C.    Managing Specialist Action. When reviewing the designee’s renewal application, the FAA managing specialist will:

1)    Review the DADE’s designee file and the qualification criteria in this section to determine whether the DADE is qualified for renewal.
2)    Verify that the DADE has completed all necessary training as specified in Volume 13, Chapter 3, Section 3.
Indicates new/changed information.
3)    If the managing specialist determines continued qualification of the DADE, he or she will prepare a new Certificate of Authority and LOA and present both documents to the office manager for signature. Once signed, the managing specialist will issue the new Certificate of Authority and LOA to the DADE. The specialist does not need to issue a new Certificate of Designation (FAA Form 8000-5).
Indicates new/changed information.
4)    Document the renewal using PTRS activity code 1555.
5)    In accordance with Order VS 1100.2, the managing specialist will ensure that upon renewal, the DADE acknowledges that designation is a privilege, not a right, and is subject to termination at any time for any reason at the discretion of the Administrator.
Indicates new/changed information.
6)    If the DADE’s authority is not renewed because the managing office no longer has a need for the DADE or lacks the ability to manage the DADE, the managing office must notify the DADE that he or she is being terminated not-for-cause, in accordance with subparagraph 13-152B and Volume 13, Chapter 1, Section 2, paragraph 13-40, Termination.

D.    Failure by a DADE to Request Renewal Prior to Expiration. If the DADE does not request renewal prior to the expiration of the authority, the managing office will terminate the designation. Termination will be considered “Not for Cause” in accordance with subparagraph 13-152B.

13-152    TERMINATION. Termination is the action by the FAA to not renew or to rescind a designee’s authority at any time for any reason the Administrator considers appropriate. Designations are terminated under the general conditions contained in 49 U.S.C. § 44702 and Order VS 1100.2. There are two types of termination:

    Termination for cause: this is due to negative findings based on a DADE’s unsatisfactory performance.

    Termination not-for-cause: this can be for any reason not related to a DADE’s performance.

A.    Termination for Cause. Designees are selected, appointed, and trained to serve the needs of the FAA in fulfilling its safety mission, allowing the FAA to leverage its resources. Therefore, the FAA can terminate a designee for any reason considered appropriate by the Administrator. Managing office managers and managing specialists must terminate any DADE who performs poorly without improvement, or who requires excessive resources to manage. Termination for cause will be based on documented deficiencies demonstrated during the DADE’s performance. The following are examples of deficiencies:

1)    Unsatisfactory performance in any phase of the DADE’s duties or responsibilities, including inability to accept or carry out instructions from the managing office.
2)    Any actions by the DADE that may reflect poorly on the FAA, such as misuse of the designation or failure to maintain a reputation for integrity and dependability in the Aviation industry and the community.
3)    The inability of the DADE to work constructively with the FAA or the public.
4)    Evidence that the DADE’s general and/or professional qualifications and requirements were not met at the time of the original designation (appointment) or at any time thereafter.
5)    A DADE’s inability to demonstrate satisfactory performance during a knowledge and skill evaluation or during initial or recurrent training.
6)    A DADE’s failure to maintain, or inability to demonstrate, qualifications for any certificate, rating, or examiner designation held.

B.    Termination Not-for-Cause. Termination not-for-cause can be for any reason not specific to the DADE’s performance. Some examples of not-for-cause include, but are not limited to:

1)    Lack of continued need of the DADE’s services by the public and/or the managing office.
2)    DADE inactivity. Lack of testing activity by a DADE can also be tied to a lack of public need.
3)    Inability of the managing office to manage the DADE due to staffing.
4)    Voluntary surrender of designee authority and privileges by the DADE.
5)    The DADE did not request renewal prior to expiration.

13-153    TERMINATION AND APPEAL PROCEDURES. Designations are terminated under the general conditions contained in 49 U.S.C. § 44702. The procedures contained in this section are intended to be consistent with those contained in Volume 13, Chapter 1, Section 2.

A.    Decision to Terminate. The managing office manager makes the decision to terminate a designee.

B.    Notification. The managing office manager will notify the DADE in writing of the decision to terminate and provide the reason(s) for termination. The office manager must be specific as to whether termination is for cause or not‑for‑cause. Upon notification of termination, the DADE must immediately cease the exercise of his or her designee privileges. (See Figures 13-15 and 13-16 for samples of termination letters.)

C.    Documentation. When the managing office terminates a DADE, the following actions must be taken:

1)    Update the eVID. The managing specialist will update eVID to reflect the DADE’s termination.
2)    Update the Designated Examiner File. The managing specialist will update the designee file to reflect the appropriate designation status (e.g., termination, appeal pending, or reinstatement).
3)    PTRS. The managing specialist will document the termination in the PTRS using activity code 1565 (CERT/AIRM/DESIGNEE/TERMINATE (183)) and enter “DADE” in the “National Use Field” of the PTRS. In addition, the FAA managing specialist will enter one of the following key words in the comment section to describe the reason for termination:

    786—Voluntary [Not-for-Cause],

    787—Involuntary–Need [Not-for-Cause],

    788—Involuntary–Performance [For Cause], or

    789—Involuntary–Other [For Cause].

D.    Appeal of Termination. Designees cannot appeal termination based on the following conditions:

    Lack of need,

    Inability of the FAA office to manage the designee,

    Loss of a prerequisite certification,

    Failure to meet training requirements, or

    Termination not-for-cause.

1)    If The DADE Requests an Appeal. If the DADE wishes to appeal his or her termination, the DADE must make the request in writing within 14 calendar-days of receipt of the written notification of the managing office manager’s decision. The DADE will send a letter to the managing office manager requesting an appeal. The DADE may include in the letter any information the DADE feels is appropriate in support of the appeal.
2)    The Managing Office Forwards the Request for Appeal to AFS-600. The managing office manager will forward the appeal request to AFS-600.
3)    AFS-600 Will Convene an Appeal Panel. The AFS-600 division manager or delegate overseeing the appeal will convene an appeal panel comprised of three members:
a)    An AFS-600 division representative;
b)    An AFS-200 division representative; and
c)    A Flight Standards office manager not associated with the office that terminated the designee.
4)    Appeal Panel Review. The appeal panel will review the managing office’s termination decision, verify that all of the termination processes were followed, and make a final decision within 45 calendar-days of the appeal. The decision by the appeal panel is final.
5)    The Appeal Panel Notifies the DADE. The appeal panel will notify the DADE of its decision in writing within 15 calendar-days of appeal panel’s decision. In this case, the notification letter will sent to the DADE by AFS-600.
6)    Retain Documentation of the Appeal and the Final Decision. The managing office will retain, in the DADE’s designee file, all documentation associated with the appeal (e.g., outcome, members of the appeal panel, communication with the designee or the Flight Standards office).

13-154    RETENTION OF DESIGNEE RECORDS. The requirements for the retention of designee records are specified in the FAA’s Records Disposition Reference Table, item number 8000, subparagraph 4, Designee Case Files (Excluding Designated Medical Examiners). The table can be accessed at https://www.faa.gov/about/initiatives/records/policy/media/retention_schedule.pdf.

Figure 13-9.  Sample Designated Aircraft Dispatcher Examiner Initial Appointment Checklist

DADE Name:                                                             Certificate Number:                                     

Previous Experience:                                                                                                                       

DATE                INITIALS         CHECKLIST ITEM NUMBER

                                                      1.  Letter(s) of Recommendation

                                                      2.  FAA Form 8710-6 (Application) Received

                                                      3.  SPAS Airman Information Checked

                                                      4.  Complete FAA Policy/Procedures Training (1595) PTRS #                                   

 

Observation of Candidate by FAA Specialist

Date:                          

Indicates new/changed information.

Completed Activity 1555 PTRS #                                                                            

 

                                                      5.  Airman Information File Established/Updated in Local eFSAS

Indicates new/changed information.

                                                      6.  Back of 8710-6 (Application) Completed

Character and Reputation

Professional Ability

Justification

Designation (Other)

Date/Office No/Inspector’s Signature

Indicates new/changed information.

                                                      7.  FAA Form 8430-9, Certificate of Authority, Issued or Mailed to Designee

                                                      8.  FAA Form 8000-5, Certificate of Designation, Issued or Mailed to Designee

                                                      9.   Letter of Authority (LOA) Issued or Mailed to Designee

 

DADE DESIGNATION EXPIRATION DATE:                                  

RENEWAL APPLICATION DUE:                                 

(60 days before expiration)

Figure 13-10.  Sample FAA Form 8000-5, Certificate of Designation

Figure 13-10. Sample FAA Form 8000-5, Certificate of Designation

Figure 13-11.  Sample FAA Form 8430-9, Certificate of Authority

Figure 13-11. Sample FAA Form 8430-9, Certificate of Authority

Figure 13-12.  Sample Designated Aircraft Dispatcher Examiner Letter of Authority

FAA Letterhead

CERTIFIED MAIL

[Date]

[Designee’s Name]

[Designee’s Number]

[Designee’s Address]

Dear [Designee’s Name]:

This letter authorizes you to perform activities as a Designated Aircraft Dispatcher Examiner (DADE) as a representative of the Administrator and the XYZ Flight Standards Office, to conduct Aircraft Dispatcher Practical Tests in accordance with the current edition of the Aircraft Dispatcher Practical Test Standards (FAA-S-8081-10).

As a representative of the Administrator, you are required to comply with FAA Order 8900.1. Your designation as a DADE is subject to the continuing need of the XYZ Flight Standards Office and your continued compliance with the following privileges, limitations, and conditions:

Privileges:

1)  Accept applications for and conduct Aircraft Dispatcher Practical Tests in accordance with Title 14 of the Code of Federal Regulations (14 CFR) part 183, § 183.25(f)(1) and FAA-S-8081-10.

2)  At the discretion of the FAA managing specialist, issue temporary Aircraft Dispatcher Certificates to qualified individuals in accordance with § 183.25(f)(2) and the eligibility requirements of 14 CFR part 65.

3)  Issue Notices of Disapproval.

Indicates new/changed information.

4)  Issue Letters of Discontinuance.

5)  Each privilege above is separate and may be withdrawn or suspended at any time by the XYZ Flight Standards Office.

Limitations:

1)  Your authority is limited to conducting tests within the area of responsibility of the XYZ Flight Standards Office, and as specified on your Certificate of Authority, unless otherwise approved by the XYZ Flight Standards Office via temporary letter of authority (LOA).

2)  You may only test an applicant to whom you have provided instruction as part of an FAA-approved Aircraft Dispatcher Certification Course for the following FAA-approved Courses: [list each course name, or list “N/A”]

3)  You must notify the assigned FAA managing specialist at least XX hours [time to be determined by the FAA managing specialist; it can also be specified as a number of days] prior to conducting any Aircraft Dispatcher Practical Test.

4)  Unless specifically authorized by the managing specialist, you may not test an applicant unless he or she presents a statement of graduation issued or revalidated in accordance with part 65, § 65.70(b), showing that the person has successfully completed an FAA-approved Aircraft Dispatcher Certification Course.

5)  You may not test an applicant who fails to demonstrate the ability to read, speak, write, and understand the English language. When in doubt, refer the applicant to the managing specialist for further evaluation prior to conducting the test.

6)  You may not test an applicant to whom you provided your recommendation in the Instructor’s Recommendation block (block 7) of FAA Form 8400-3, Application for an Airman Certificate and/or Rating.

7)  You may only administer the Aircraft Dispatcher Practical Test to one applicant at a time.

8)  You may only conduct retests after prior coordination with the managing specialist.

9)  You may not conduct more than two full Aircraft Dispatcher Practical Tests per calendar-day. However, you may seek permission from the managing specialist to administer more than two tests, when one or more of the tests are a partial test due to discontinuance or retest.

10) You may not issue Letters of Aeronautical Competency.

Conditions:

1)  This LOA becomes void if your Aircraft Dispatcher Certificate is suspended or revoked.

2)  Requests for annual renewal are your responsibility. If you want to have your DADE authorization renewed, you must submit your request to the XYZ Flight Standards Office at least 60 days, but not more than 90 days, before the expiration date of this authorization. Your authorization renewal may be delayed if your request for renewal is received less than 60 days prior to expiration. You may not exercise the privileges of this authorization beyond its expiration date.

3)  You are a representative of the FAA Administrator when exercising the privileges of your designation. Authorization as a DADE is a privilege, not a right, and your authorization may be terminated by the Administrator at any time for any reason. Any fraudulent use of your designation or any actions by you which discredit the FAA may result in termination of this authorization.

4)  While exercising the privileges of your authorization as a DADE, you are subject to all pertinent FAA policies and procedures, and guidance contained in FAA orders.

5)  This LOA is valid for a period of one year and expires on [month, date (last day of the month), year], unless terminated sooner.

6)  You must carry this LOA at all times when exercising your privileges as a DADE.

7)  You must maintain this LOA, keep it in good condition, and allow it to be examined upon request by the Administrator and to an applicant to whom you are administering the Aircraft Dispatcher Practical Test.

This designation may be renewed, allowed to expire, or terminated early at the discretion of the Administrator. Further, Title 49 of the United States Code (49 U.S.C.) § 44702(d)(2) states, “The Administrator may rescind a delegation under this subsection at any time for any reason the Administrator considers appropriate.”

In accordance with FAA Order 8900.1, Volume 13, Chapter 3, Section 1, your designation authority can be terminated for the following reasons:

1)  For cause, due to the following deficiencies:

a)  Unsatisfactory performance in any phase of your designee duties or responsibilities, including the inability to accept or carry out the managing FAA office instructions;
b)  Any actions by you that may reflect poorly on the FAA, such as misuse of the designation or failure to maintain a reputation for integrity and dependability in the industry and community;
c)  Your inability to work constructively with the FAA or the public;
d)  Evidence that your general and/or professional qualifications and requirements were not met at the time of the original designation or at any time thereafter;
e)  Your inability to demonstrate satisfactory performance during a knowledge and skill evaluation, or during initial or recurrent training; or
f)  Your failure to maintain, or inability to demonstrate, qualifications for any certificate, rating, or examiner designation held.

2)   Not-for-cause:

a)  Due to a lack of need of your services by the managing office, or
b)  Voluntary surrender by you.
Indicates new/changed information.

Enclosed is FAA Form 8000-5, Certificate of Designation, and FAA Form 8430-9, Certificate of Authority.

If you have any questions in connection with your DADE authority and responsibilities, please contact your FAA point of contact and managing specialist, [inspector’s name], at [inspector’s phone number].

Sincerely,

[Office Manager’s Signature]

[Office Manager’s Name Printed]

Figure 13-13.  Sample Addendum to DADE’s LOA—Temporary Authorization to Exercise DADE Privileges Beyond the DADE’s Geographic Limit of Authority

FAA Letterhead

CERTIFIED MAIL

[Date]

[Designee’s Name]

[Designee’s Number]

[Designee’s Address]

Dear [Designee’s Name]:

This letter is your temporary authorization to exercise your DADE privileges in an area beyond what is specified on your Certificate of Authority and in your current letter of authority (LOA). The following conditions and limitations apply:

Conditions:

1)  This temporary authorization is an addendum to your current DADE LOA dated [insert date of DADE’s current LOA], and expiring on [insert expiration date of DADE’s current LOA]. All of the privileges, limitations, and conditions of your current DADE LOA apply, with the exception of the extended authority contained in this temporary authorization.

2)  You must carry this temporary authorization in addition to your DADE LOA when exercising your privileges as a DADE in the expanded area described in the limitations section of this temporary authorization.

3)  While exercising your DADE privileges in the expanded area, your managing specialist remains as your primary FAA point of contact. Your secondary and local FAA point of contact for this temporary authorization is Inspector [inspector’s name], located at the ABC Flight Standards Office. [Inspector’s name] can be reached by telephone at [inspector’s phone number]. (If there is no secondary point of contact, this information is not required.)

Limitations:

1)  This temporary authorization is limited to your administration of the Aircraft Dispatcher Practical Test, and issuance of Temporary Airmen Certificates, at the CBS Aircraft Dispatcher Facility located at 345 Happy Lane, Anytown, State, and ZIP Code. (Another area may be specified; for example, “within the area of authority of the ABC Flight Standards Office.”)

2)  This temporary authorization is in effect for no more than 30 days and will expire on [date].

Sincerely,

[Office Manager’s Signature]

[Office Manager’s Name Printed]

Figure 13-14.  Sample Designated Aircraft Dispatcher Examiner Designation Renewal Checklist

DADE Name:                                                             Certificate Number:                                     

DATE                INITIALS         CHECKLIST ITEM NUMBER

                                                      1.  FAA Form 8710-6 (Application) Received

                                                      2.  SPAS Airman Information Checked

                                                      3.  Annual Safety Standardization Briefing

                                                      4.  FAA Briefing

                                                      5.  Recurrent Training

 

Observation of DADE by FAA Inspector

Date:                                 Name of Inspector:                                                                                 

1669 Completed (DADE Surveillance) PTRS #                                           

 

                                                      6.  FAA Observation Complete and Satisfactory

                                                      7.  Airman Information File Updated in Local eFSAS

                                                      8.  1555 (Approval) PTRS #                                     

                                                      9.  Back of Form 8710-6 (Application) Completed

Inspector’s Recommendation

Designation (Other)

Date/Office No/Inspector’s Signature

Indicates new/changed information.

                                                      10. New Certificate of Authority Issued to DADE

                                                      11. New Letter of Approval Completed and Issued to DADE

 

DADE DESIGNATION EXPIRATION DATE:                                     

RENEWAL DUE:                                       

(60 days before expiration)

Figure 13-15.  Sample Letter of Termination (For Cause)

FAA Letterhead

CERTIFIED MAIL

[Date]

[Designee’s Name]

[Designee’s Number]

[Designee’s Address]

Dear [Designee’s Name]:

This letter is to inform you that your Federal Aviation Administration (FAA) designation as a Designated Aircraft Dispatcher Examiner (DADE) is terminated pursuant to Title 14 of the Code of Federal Regulations (14 CFR) part 183, § 183.15(b)(4) and (6), and Title 49 of the United States Code (49 U.S.C.) § 44702(d)(2). You must immediately cease exercising the privileges of your designation.

Your designation is being terminated [for not performing your duties under your designation OR because you no longer meet the eligibility requirements for the designation.] [Cite the reference to the regulations/policy that was violated/in noncompliance.]

You may submit a request for appeal in writing to this XYZ Flight Standards Office, no later than 14 calendar‑days from the date of receipt of this letter. At that time, you should include any evidence or statement concerning this matter with your written request for appeal. You will be notified of the outcome of the appeal within 60 calendar-days after our receipt of your written request for appeal.

Sincerely,

[Office Manager’s Signature]

[Office Manager’s Name Printed]

Figure 13-16.  Sample Letter of Termination (Not-for-Cause)

FAA Letterhead

CERTIFIED MAIL

[Date]

[Designee’s Name]

[Designee’s Number]

[Designee’s Address]

Dear [Designee’s Name]:

This letter is to inform you that your Federal Aviation Administration (FAA) designation as a Designated Aircraft Dispatcher Examiner (DADE) is terminated pursuant to Title 14 of the Code of Federal Regulations (14 CFR) part 183, § 183.15(b)(1) and (5), and Title 49 of the United States Code (49 U.S.C.) § 44702(d)(2). You must immediately cease exercising the privileges of your designation.

Your designation is being terminated [because you voluntarily surrendered your designation authority on (date) OR because this office is no longer in need of your services].

This termination is not-for-cause and may not be appealed. You may be eligible for reinstatement at a future date. We appreciate your service to the FAA.

Sincerely,

[Office Manager’s Signature]

[Office Manager’s Name Printed]

RESERVED. Paragraphs 13-155 through 13-170.