8/28/18

 

8900.1 CHG 554

VOLUME 13  FLIGHT STANDARDS DESIGNEES

CHAPTER 3  DESIGNATED AIRCRAFT DISPATCHER EXAMINER

Section 2  Duties and Responsibilities of the Designee

13-171    PURPOSE. This section outlines the duties and responsibilities of a Designated Aircraft Dispatcher Examiner (DADE).

13-172    REGULATORY FOUNDATION FOR DADE AUTHORIZATION. When the Federal Aviation Administration (FAA) determines there is a need in accordance with Title 14 of the Code of Federal Regulations (14 CFR) part 183, § 183.11, a Flight Standards office may authorize a DADE to leverage the FAA workforce and provide certification services as a representative of the Administrator. DADEs must exercise the privileges of their designation within the limitations set forth in their letter of authority (LOA). In accordance with § 183.25(f), DADEs are Technical Personnel Examiners (TPE) and are subject to all pertinent FAA policies, procedures, and guidance in FAA orders, including this one, while exercising the privileges of their authorization.

13-173    REFERENCES AND JOB AIDS.

A.    References (current editions):

    Title 14 CFR Parts 65, 121, and 183.

Indicates new/changed information.

    Title 49 of the United States Code (49 U.S.C.).

B.    Job Aids:

    Figure 13-17, DADE Checklist.

    Figure 13-18, Sample Practical Test Tracking Form.

13-174    ADDITIONAL POLICY.

A.    DADE.

1)    Volume 13, Chapter 3, Section 1 contains directives and guidance on the process of selecting and authorizing a DADE.
2)    Volume 13, Chapter 3, Section 3 contains directives and guidance regarding DADE training.
3)    Volume 13, Chapter 3, Section 4 contains directives and guidance regarding the oversight and surveillance of DADEs.

B.    Certification of Aircraft Dispatchers. Volume 5, Chapter 5, Section 10 contains guidance specific to the certification of aircraft dispatchers and the Aircraft Dispatcher Certification Test.

C.    English Language Requirements. The current edition of Advisory Circular (AC) 60-28, FAA English Language Standard for an FAA Certificate Issued Under 14 CFR Parts 61, 63, 65, and 107, contains requirements and guidelines related to English language skills for aircraft dispatchers certificated under part 65.

D.    Aircraft Dispatcher Certification Courses. Volume 3, Chapter 63, Sections 1 through 3 contain guidance related to the oversight of Aircraft Dispatcher Certification Courses.

E.    Information for Course Operators. The current edition of AC 65-34, FAA-Approved Aircraft Dispatcher Certification Courses, contains information for potential and existing Aircraft Dispatcher Certification Course operators.

F.    Integrated Airman Certification and Rating Application (IACRA). Information related to IACRA can be found at https://iacra.faa.gov.

13-175    DADE MATERIALS.

A.    Materials. During initial training, the managing office will provide the DADE with the current editions of the following materials, at the discretion of the managing specialist. For those DADEs and specialists who will be using IACRA, many of the materials listed below will not be necessary.

    FAA Form 8000-36, Program Tracking and Reporting Subsystem Data Sheet.

    FAA Form 8060-4, Temporary Airman Certificate.

    FAA Form 8060-5, Notice of Disapproval of Application.

    FAA Form 8400-3, Application for an Airman Certificate and/or Rating.

    FAA-S-8081-10, Aircraft Dispatcher Practical Test Standards.

B.    Access to Appropriate Information. Each DADE must have access to current versions of 14 CFR, FAA orders, and ACs, as well as any other appropriate information determined by the managing specialist, that are applicable to aircraft dispatcher certification. DADEs must have direct access to a computer with Internet access for the purpose of obtaining this information.

C.    Use of IACRA. The IACRA application is a web-based program that automates the airman certification application process. The managing specialist will determine if the use of IACRA by the DADE is appropriate.

13-176    DESIGNATION IS A PRIVILEGE. Designation is a privilege, not a right, and as such may be terminated at any time. In accordance with 49 U.S.C. § 44702, the Administrator may rescind a designation at any time for any reason deemed appropriate.

13-177    SPECIFIC PRIVILEGES. In accordance with § 183.25(f), a DADE may:

    Accept FAA Form 8400-3;

    Conduct the Aircraft Dispatcher Practical Test; and

    At the discretion of the local Flight Standards inspector (managing specialist), issue temporary Aircraft Dispatcher Certificates to qualified applicants.

13-178    DADE RESPONSIBILITIES.

A.    Represent the FAA Positively. A DADE must represent the Administrator in a manner that reflects positively on the FAA.

B.    Honor Appointments. A DADE should honor appointments made with the public and with the FAA and be as prompt as possible.

C.    Give Undivided Attention to the Applicant. A DADE must give undivided attention to the applicant throughout the conduct of the test. Do not leave the applicant unattended.

D.    Keep Discussion Private and Confidential. A DADE must ensure that discussion with the applicant following the conduct of the Aircraft Dispatcher Practical Test is private and confidential.

E.    Maintain a High Degree of Knowledge and Skill. A DADE must maintain a high degree of knowledge and skill in all areas and subjects set forth in part 65 appendix A and the Aircraft Dispatcher Practical Test Standards (PTS).

F.    Follow Federal Regulations and FAA Policy. When exercising the privileges of a DADE appointment, the DADE must adhere to Federal regulations and FAA policy set forth in FAA orders.

G.    Develop a Plan of Action. A DADE must develop and use a plan of action for each Aircraft Dispatcher Practical Test administered by the DADE.

H.    Administer Each Practical Test in English. A DADE must conduct the Aircraft Dispatcher Practical Test entirely in the English language. The use of a translator during the test is not permitted.

I.    Charge a Reasonable Fee. The DADE is responsible to charge each applicant a reasonable fee. Prior to administering the test, a DADE must explain any fee charged and must ensure each applicant understands the fees, including those incurred for retesting after failure.

13-179    LIMITATIONS. In accordance with Flight Standards policy:

A.    A DADE May Not Test Outside of the Area of Responsibility of the Managing Office Without Authorization from the Approving Office Manager. A DADE may not conduct Aircraft Dispatcher Practical Tests at locations outside of the area of responsibility of the managing office unless approved by the office manager. This requirement is discussed in greater detail in Volume 13, Chapter 3, Section 1.

B.    A DADE May Not Test Applicants Who Have Not Successfully Completed an FAA-Approved Aircraft Dispatcher Certification Course Without Specific Authorization.

1)    A DADE may not test an applicant attempting to qualify to take the Aircraft Dispatcher Practical Test based on the experience outlined in part 65, § 65.57(a)(1), (2), or (3) without written authorization from the managing specialist. The specialist will not grant permission without first having determined that the applicant’s documentary evidence of experience is satisfactory.
2)    A DADE may not test an applicant attempting to qualify to take the Aircraft Dispatcher Practical Test based on the experience outlined in § 65.57(a)(4) without written authorization from the managing specialist who must first obtain written approval, via memo, from the Air Transportation Division (AFS-200).

C.    A DADE May Not Test an Applicant Who Fails to Demonstrate the Ability to Read, Speak, Write, and Understand the English Language. DADEs will use the current edition of AC 60-28 to evaluate an applicant’s English language skills. If a DADE has concerns about an applicant’s English language skills, the DADE may not test the applicant. In this case, the DADE must refer the applicant to the managing specialist for further evaluation prior to conducting the test.

D.    A DADE May Not Administer the Test to More Than One Applicant at a Time. A DADE must not administer the Aircraft Dispatcher Practical Test to more than one applicant at a time. For the purposes of this policy, “at a time” means that a DADE must initiate, conduct, and conclude the practical test with an applicant before accepting the application and/or initiating the test with another applicant. An Aircraft Dispatcher Practical Test is concluded when the DADE issues a Temporary Airman Certificate, a Notice of Disapproval, a Letter of Discontinuance, or for an applicant under the age of 23, completes the test and refers the applicant to the managing office for a Letter of Aeronautical Competency.

E.    A DADE May Not Administer More Than Two Practical Tests Per Day. A DADE may not administer more than two full practical tests in a single calendar-day (i.e., midnight to midnight). However, in the case where one or more of the tests is a partial test (e.g., due to discontinuance or a retest), a DADE may seek permission from the managing specialist to administer more than two tests in a single calendar-day. Prior to granting permission, the managing specialist will take into account how many hours in total the DADE is estimated to spend testing applicants in a single day. Prolonged periods of time spent administering multiple practical tests in a single day could contribute to fatigue, which could lead to degradation of the quality of testing.

F.    A DADE May Not Allow Observers During the Test. A DADE may not allow observers while he or she is administering the Aircraft Dispatcher Practical Test, except as described in Volume 5, Chapter 5, Section 10.

G.    A DADE May Not Exempt an Applicant from any Portion of the Aircraft Dispatcher Practical Test Requirements. DADEs must administer the Aircraft Dispatcher Practical Test in accordance with the full requirements of the PTS.

H.    A DADE May Not Provide Instruction to an Applicant in Combination with Administering the Practical Test to the Applicant. A DADE may not instruct the applicant during the test. If an applicant is unable to answer a question or successfully demonstrate a skill, the DADE may not instruct the applicant on the correct way to answer the question or demonstrate the skill.

I.    A DADE May Not Temporarily Suspend (Discontinue) a Test to Allow the Applicant to Study. A DADE may not discontinue a test to allow an applicant time to study. If an applicant appears deficient in a particular task or area of knowledge, then the DADE must treat that as unsatisfactory performance and either continue the test if it appears the applicant will be able to pass the test overall, or fail the applicant.

J.    A DADE May Not Endorse, Amend, Alter, or Issue any Permanent Airman Certificates. DADEs are prohibited from endorsing, amending, altering, or issuing any permanent Aircraft Dispatcher Certificates. These actions may only be accomplished by a qualified ASI.

K.    A DADE May Not Issue any Limitation to an Aircraft Dispatcher Certificate. At no time may a DADE issue any limitation to an Aircraft Dispatcher Certificate.

L.    A DADE May Not Issue a Letter of Aeronautical Competency. A DADE may not issue a Letter of Aeronautical Competency. Only the managing office can issue such a letter.

M.    A DADE May Not Test an Applicant Trained by the DADE, Except Under the Following Conditions:

1)    The DADE’s LOA Specifically Allows This Practice. A DADE may not test an applicant to whom the DADE has also administered training, unless specifically authorized in the LOA. When authorized, the managing office will list the name of each FAA-approved Aircraft Dispatcher Certification Course to which the authorization applies.
2)    Another Instructor Who Holds an Aircraft Dispatcher Certificate Must Administer All Training in the Practical Dispatch Applications Area of Knowledge. A DADE who is also an instructor may not administer the Aircraft Dispatcher Practical Test to an applicant for an Aircraft Dispatcher Certificate, unless another instructor who holds an Aircraft Dispatcher Certificate has administered the Practical Dispatch Applications area of knowledge training required by part 65 appendix A, section VIII (including all of the topics and subtopics contained therein) and is the recommending instructor (signs the Instructor’s Recommendation block on FAA Form 8400-3).
3)    A DADE May Not be the Recommending Instructor of an Applicant to Whom the DADE Administers the Aircraft Dispatcher Practical Test. This limitation directly corresponds to the preceding one (subparagraph 2) above).

13-180    DADES WHO OWN, OPERATE, OR PROVIDE INSTRUCTION FOR AN FAA-APPROVED AIRCRAFT DISPATCHER CERTIFICATION COURSE. A DADE’s ownership, operation of, or employment with an FAA-approved Aircraft Dispatcher Certification Course must not interfere with the DADE’s primary responsibility, which is being a representative of the Administrator. A DADE must always maintain impartiality and thoroughly evaluate each applicant for an Aircraft Dispatcher Certificate to whom the DADE is administering the Aircraft Dispatcher Practical Test.

13-181    TESTING. All practical tests must be conducted in accordance with the Aircraft Dispatcher PTS. The DADE should notify the managing office of all scheduled tests at least 48 hours in advance. Ultimately the managing specialist will specify the prior notification time in the DADE’s LOA.

13-182    TESTING FACILITIES. All DADEs must have access to testing facilities that are equivalent to those required by § 65.65 and Volume 3, Chapter 63, Section 3. Testing facility access is a DADE’s responsibility.

13-183    RELOCATION. A DADE who relocates outside of the area of responsibility of the managing office is not guaranteed continued appointment. A DADE’s appointment will only be continued if the managing office is able to continue effectively managing the DADE once relocated. In some cases, the managing office may transfer all responsibility of the DADE to a local Flight Standards office located in the area to which the DADE is relocating. However, this type of transfer is contingent upon the local Flight Standards office’s need and ability to manage the DADE. Otherwise, the managing office will terminate the designation in accordance with Volume 13, Chapter 3, Section 1, as it relates to “Termination Not-for-Cause,” since relocation is not a product of poor performance.

Figure 13-17.  DADE Checklist

Renewal of Authority:

☐   Check to see if renewal is due and apply in writing to the FAA 60-days prior to expiration of your authorization with your intentions regarding renewal.

 

Scheduling Practical Tests:

☐   Schedule the practical tests with the applicant for the Aircraft Dispatcher Certificate.

☐   Notify the managing specialist of the date the practical test is scheduled, along with the number of applicants (this includes retests).

☐   Prepare written Plan of Action in accordance with PTS for each applicant.

 

Applicant Eligibility:

☐   Age—The minimum age to qualify to take the Aircraft Dispatcher Practical Test is 21 years old.

☐   Original ADX Knowledge Test results showing satisfactory results (good for 24 calendar-months per 14 CFR part 65, § 65.55).

☐   Complete and sign FAA Form 8400-3, Application for an Airman Certificate and/or Rating.

☐   Course certificate or written statement of graduation (valid for 90 days per § 65.70).

Or

☐   Meets eligibility requirements of § 65.57(a).

NOTE:  Documentary evidence of eligibility must be presented to the FAA managing specialist and permission to test must be granted by the specialist.

☐   Verify and be sure the applicant can read, write, speak, and understand the English language, prior to administering the Aircraft Dispatcher Practical Test.

 

When the Applicant is Under 23 Years of Age:

Prior to administering the Aircraft Dispatcher Practical Test, inform the applicant of the following:

☐   The applicant is not entitled to a Temporary Airman Certificate until he or she reaches his or her 23rd birthday.

☐   The FAA managing office will issue a Letter of Aeronautical Competency, in lieu of a Temporary Airman Certificate.

☐   The FAA will not automatically issue an Aircraft Dispatcher Certificate when the applicant reaches 23 years of age.

☐   The applicant will be required to present the Letter of Aeronautical Competency in person to a Flight Standards office once the applicant has reached the age of 23.

☐   The FAA will require a positive identification check before issuing a Temporary Airman Certificate; therefore, the applicant must bring the appropriate identification.

 

If Applicant Passes:

Turn in to the FAA:

☐   Program Tracking Reporting Sheet (PTRS) (when required by the managing specialist).

☐   FAA Form 8400-3, with source of establishing ID indicated.

☐   A copy of the written statement of graduation.

☐   The original ADX Knowledge Test Report.

☐   Original, typed Temporary Airman Certificate if 23 years of age or older.

 

If Applicant Fails:

☐   Return ADX Knowledge Test results and the copy of the written statement of graduation to individual along with a copy of the Notice of Disapproval of Application.

Turn into the FAA:

☐   FAA Form 8400-3 with unsatisfactory areas noted.

☐   Complete PTRS form (when required by the managing specialist).

☐   Notice of Disapproval of Application and list what was unsatisfactory.

 

Retest:

Turn into the FAA:

☐   FAA Form 8400-3. If re-testing less than 30 days from previous test, the form must be signed by certificated aircraft dispatcher instructor recommending retest.

☐   A copy of the written statement of graduation (valid for 90 days per § 65.70).

☐   The original ADX Knowledge Test Report.

☐   Notice of Disapproval of Application or Temporary Airman Certificate, if applicable.

Figure 13-18.  Sample Practical Test Tracking Form

Practical Test Tracking Form

Applicant’s Name

Examination

Course Operator

Comments

Results

Re‑exam

Yes/No

Date Given

Sat

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RESERVED. Paragraphs 13-184 through 13-200.