VOLUME 13 FLIGHT STANDARDS DESIGNEES
chapter 9 Designated airworthiness representative
Section 1 Inspect a Designated Airworthiness Representative-Maintenance
13-631 PROGRAM TRACKING AND REPORTING SUBSYSTEM
(PTRS) ACTIVITY CODE.
A. Maintenance: 3677, 3939.
B. Avionics: 5676, 5939.
13-632 OBJECTIVE. This section provides guidance
for conducting surveillance of Designated Airworthiness Representatives-Maintenance
13-633 PREREQUISITES AND COORDINATION REQUIREMENTS.
A. Prerequisites. This task requires knowledge
of Title 14 of the Code of Federal Regulations (14 CFR) parts
183 regulations and Federal Aviation Administration (FAA) policies. The
task also requires qualification as an aviation safety inspector (ASI) (Operations
or Airworthiness), as applicable.
B. Training. Specific courses required for
designee oversight are listed in the “Inspector Training for Designee
Oversight” matrix. The training matrix is maintained on the Flight Standards
Training Division (AFS‑500) Knowledge Services Network (KSN) site. To
access it, click the link on the AFS-500 MyFAA home page under “Other
Links.” The training matrix is organized by designee type, and promotes
the Flight Standards Service (AFS) philosophy that the most appropriate person
(or target audience) should attend the right training at the right time.
The regional/local training coordinators can also provide access to the training
matrix, and assistance on the Training Needs Assessment (TNA) for ASIs assigned
to designee management.
C. Coordination. This task may require coordination
with the field office or the regional airworthiness focal point.
13-634 GENERAL. Inspectors will accomplish
the surveillance of designees in accordance with FAA Order 1800.56,
National Flight Standards Work Program Guidelines. Airworthiness inspectors
are also responsible for ensuring that the DAR-Ts are thoroughly coached in
the importance of conducting certification activities in accordance with the
applicable FAA policy guidance.
NOTE: Information regarding the designation, renewal,
and termination of AFS designees is contained in Volume 13, Chapter 5.
13-635 ORIENTATION. The managing FAA office
is responsible for providing initial orientation for newly appointed DAR-Ts.
The managing office must also provide ongoing coaching and counseling as needed.
13-636 OVERSIGHT. These activities (supervision,
monitoring, and tracking) are not necessarily separate oversight activities.
Generally, they are conducted together as part of the ongoing oversight activity.
A. Designee Oversight. The ASI will provide
supervision to ensure the designee is performing assigned authorized functions
in accordance with the appropriate regulations, policies, and procedures.
1) Ensure that the designee has acquired and
maintains all guidance material necessary to perform the authorized function(s).
2) Determine that the designee is performing
within the scope of the authorized function(s).
3) Conduct, at least once annually, a one-on-one
meeting to discuss the designee’s performance. Determine and initiate
appropriate corrective action (e.g., additional training or counseling) if the
designee fails to demonstrate acceptable methods, techniques, and practices.
Within 30 calendar-days of completed corrective action, conduct a followup session
to determine if the designee’s performance is acceptable.
NOTE: Take immediate action on safety-related situations.
4) Verify that the designee’s attendance
at the appropriate standardization seminar is in accordance with this order.
5) Verify that the designee’s ongoing
activities justify continuance of the designation.
6) Ensure that the designee coordinates with
the FAA when authorized to work outside the designee’s geographic area.
Volume 13, Chapter 5, Section 1.
7) Ensure that the designee knows to contact
the managing FAA office to obtain any special direction or instructions before:
a) Issuing airworthiness certificates.
b) Issuing export certificate/approval tags.
8) The designee should contact that FAA managing
office should he or she have any concerns or questions regarding any delegated
B. Designee Monitoring. The ASI will
monitor the designee’s activity by reviewing the work records and reports
for accuracy and by observing the activity to ensure that proper procedures
and satisfactory inspection techniques or methods are used.
1) At least once annually, witness the designee’s
inspection of an aircraft or part under a function code held by the Designated
Airworthiness Representative (DAR) to ensure satisfactory inspection techniques
are used. Depending on part availability, use of either an in-process or a noncommercial
part or product may be necessary to fulfill this requirement. If the ASI
determines no suitable product is available, the designee may demonstrate inspection
techniques and knowledge of the pertinent guidance material by simulating this
2) Process all documentation a designee initiates
in accordance with the appropriate 14 CFR parts, guidance material (e.g., orders,
advisory circulars (AC), and notices), and any direction provided by the ASI.
Review a sample of the designee’s documentation and discuss any discrepancies.
3) Review completed documentation of authorized
function(s) performed by the designee.
C. Tracking Activity. The advisor will track
the designee’s activity by documenting all data pertaining to assigned
activities. DAR-Ts will submit activity summary reports annually or more often,
based on the schedule agreed upon by the office and DAR. Record all supervision
and monitoring of a designee’s activities in the PTRS.
13-637 REFERENCES, FORMS, AND JOB AIDS.
A. References (current editions):
8100.8, Designee Management Handbook.
8130.2, Airworthiness Certification of Products and Articles.
B. Forms. None.
C. Job Aids. None.
A. Review a DAR-T’s Summary of Activity
Log or Summary Activity Record. Ensure that the designee meets the requirements
set forth in Order
B. Maintain a Designee’s File. Ensure
maintenance of each DAR-T’s designee file in accordance with
Volume 13, Chapter 5, Section 2.
C. Ensure That the Designee is Performing Only
Those Functions Within the Limits of the Authorization.
1) Ensure that the designee performs his or
her functions in accordance with pertinent regulations and related FAA policies,
practices, and procedures.
2) Ensure that designees function only within
the geographical boundaries of the managing office, except when authorized in
writing to function elsewhere.
3) Ensure that the designee submits all required
documentation for each certification to the managing office within 7 calendar-days
13-639 AIRWORTHINESS FOCAL POINTS. Assigned
Airworthiness focal points are available within each region and field office
to assist inspectors with questions regarding training, oversight, and other
questions regarding the surveillance of the DAR-Ts. (See
Volume 13, Chapter 5, Section 4.)
13-640 TASK OUTCOMES.
A. Complete the PTRS Record.
B. Review the Certification Files Forwarded by
C. Evaluate Results of Surveillance. Document
any discrepancies and discuss them with the designee. If no steps are taken
by the designee to correct the discrepancies, take the appropriate action.
13-641 FUTURE ACTIVITIES. Continue surveillance
and provide assistance as needed.
RESERVED. Paragraphs 13-642 through 13-660.