1/6/17

 

8900.1 CHG 445

VOLUME 15  FAA SAFETY TEAM POLICIES AND PROCEDURES

CHAPTER 1  GENERAL INFORMATION

Section 3  FAASTeam Program Structure

15-1-3-1    GENERAL. The program structure of the Federal Aviation Administration (FAA) Safety Team (FAASTeam) requires the coordination and collaboration of national, regional, and field-level FAASTeam personnel, as well as a cadre of volunteers, to promote the Flight Standards (AFS) safety initiatives and programs.

A.    Purpose. This section describes the FAA Safety Program structure, consisting of a National FAASTeam Branch (AFS-850), Regional Flight Standards Division Managers (RFSDM), Regional FAASTeam Points of Contact (RFPOC), Flight Standards District Office (FSDO) managers, and field office FAASTeam Program Managers (FPM), as well as volunteers.

B.    Scope. This section focuses on organization, reporting, and basic responsibilities of AFS-850, RFPOCs, FSDO managers, and FPMs. Refer to FAA Order FS 1100.1, Flight Standards Service Organizational Handbook, which defines the organization and functions of the AFS, Washington headquarters (HQ), and regional and national field office elements.

15-1-3-3    TASK PREREQUISITES AND SIGNIFICANT INTERFACES. [Reserved]

15-1-3-5    BACKGROUND.

A.    HQ Policy Division and Branch Level.

1)    The National FAA Safety Program consists of a National FAASTeam Policy Branch. FAASTeam responsibilities and authorities are found in Order FS 1100.1.
2)    The AFS-800 division manager should maintain an ongoing dialogue with all HQ division managers and the AFS-850 branch manager to ensure that the National FAASTeam program has an appropriate policy in place to effectively address national and local concerns.
3)    The AFS-800 division manager should have at least one formal discussion (ideally in the third quarter of each fiscal year (FY)) with each RFSDM to validate concurrence on the National FAASTeam Performance Plan (NPP) for the upcoming FY.
4)    AFS-850 develops national policy, procedures, and related guidance unique to the FAASTeam operations and airworthiness safety programs for AFS-800 for the field office managers and assigned FPMs.

B.    Regions.

1)    RFSDM. RFSDMs are required to support and participate in the National FAASTeam program in accordance with all related national policies and procedures.
a)    RFSDMs are responsible for implementing the FAA Safety Program initiatives outlined in the annual NPP.
b)    RFSDMs are responsible for reporting safety program performance measures using the Operational Analysis Report Site (OARS).
c)    RFSDMs will establish and identify an RFPOC who will support and/or address FAA Safety Program initiatives for field office managers and/or their assigned FPMs. To ensure success of the FAA Safety Program, the RFSDM must ensure the RFPOC is dedicated primarily to FAASTeam program issues and keep ancillary duties to a minimum.
2)    RFPOC. This is the RFPOC for all FAASTeam program matters within a given region. Although this is a regional assignment, the job function may be performed at the RFPOC’s current duty location (i.e., remotely sited). The RFPOC is responsible for:
a)    Being thoroughly familiar with the current NPP.
b)    Updating and educating the RFSDM, field office managers, and assigned FPMs on all national and regional FAASTeam Program matters and the contents, subsequent revisions, and impact of the NPP.
c)    Coordinating communication and supporting the needs of FAASTeam Representatives (REP) based in field office districts where no FPM is assigned. This includes, but is not limited to, the review and approval of Safety Program Airman Notification System (SPANS) events submitted by these FAASTeam REPs. Training for these FAASTeam REPs is accomplished per national policy and procedures.
d)    Tracking and reporting safety program performance measures using OARS.

C.    FSDO.

Indicates new/changed information.
1)    FSDO Managers. To support the FAA Safety Program and accomplish the NPP, FSDO managers will utilize the assigned FSDO FPM(s). Managers ensure that initiatives applicable to the FSDO’s geographic district are accomplished, completely identified local safety promotion initiatives, and identify and mitigate unsafe hazards and/or behavior within their district boundary. FSDO managers will also ensure that FPMs have adequate supplies and resources available to accomplish their work. These shall include, but not be limited to: a government car/van, travel expenses, and access to color copiers to reproduce safety promotional materials.
2)    FPM.
a)    From the Office of the Director (AFS-1), “We recognized at the start that the realignment of the FAASTeam and reintegration into the FSDO would expand the scope of FAASTeam employees’ work, but it has always been—and continues to be—our intent to maintain the identity and the important core safety mission of FAAST. The field-based FPM position, unlike so much of the work we do, which involves a substantial amount of reaction-driven demand work, the FPM position is intended to be a full-time safety promotion job. The GA fatal accident numbers make it unreasonable to suggest that there is not enough work to keep a full-time FPM busy in this function. On the contrary, the scope of the proactive safety education and advocacy work I expect from our FPMs is limited only by imagination.”
b)    An FPM may be an Operations or Airworthiness aviation safety inspector (ASI) assigned to a FSDO and holds the position description as FPM. Several FAASTeam activities are divided into three categories: core tasks, operations tasks, and airworthiness tasks. An FPM who has either a maintenance or avionics background may perform any airworthiness safety program task activity. An FPM:

1.    Collaborates with the FSDO Management Team to plan, manage, and execute the FAA Safety Program by accomplishing the NPP requirements, supporting regional safety initiatives, and identifying and mitigating local safety issues. The FPM reviews, evaluates, recommends improvements, and provides technical assistance in annual FSDO local and regional Aviation Safety (AVS) outreach and education programs for which they are responsible.

2.    Performs planning and oversight functions and day-to-day work independently, and decides on priorities and approaches to support the full execution of the NPP. The FPM may set up an ad hoc task force of industry partners and FAASTeam REPs to advise on program planning (e.g., the planning of specialty program priorities, the projection of future needs, and consideration of the impact of Federal dollars (resources) on the AVS outreach and educational program).

3.    Initiates, plans, conducts, and/or participates in local and regional meetings, workshops, seminars, and conferences for the purpose of gaining support of and advancing local, regional, and national agency objectives in the AVS outreach and educational program areas. Represents the agency at a variety of meetings and maintains effective relationships with airmen, industry service providers, aviation students, educational institutions, and other organizations and groups concerned with the AVS outreach and educational program areas.

4.    Motivates and influences airmen and industry service providers through a variety of groups and settings to adopt new approaches and to accept changes in practices, methods, and programs for AVS outreach and education. The FPM must be skillful in discussions and negotiations to gain the kind of support and cooperation that will result in concerted efforts to advance the quality and value of the AVS outreach and educational program.

5.    Evaluates effectiveness of the AVS outreach and education planning and program through a variety of means, including review of project proposals, curriculum and instructional materials, technical and progress reports, evaluation instruments (data analysis), and discussions with managers, supervisors, FSDO inspector staff, and industry partners.

6.    Serves as the agency expert and local and regional authority for assigned broad AVS outreach and educational program areas. Provides professional leadership and guidance to the local FSDO and Regional Office (RO) in carrying out the local, regional, and national objectives of extending, improving, and monitoring existing AVS outreach educational programs, as well as adding new and innovative programs so that airman and industry service providers receive the highest quality AVS outreach possible.

7.    Provides leadership and guidance to agency FSDO and regional staff, and to local and regional AVS outreach education agencies and institutions on new developments and national trends in the AVS outreach and education specialty areas, and on such other matters as airman and industry training, certification, and local/regional priorities.

8.    Conducts and oversees AVS outreach and educational projects in their assigned program areas (specialty) to ensure that programs address the identified aviation risk areas for airmen and industry service providers. The FPM is responsible for all administrative safety program oversight activities within the safety program and assigned specialty. In cases of FAASTeam staffing shortages, FPMs may be assigned to provide administrative support to the safety program outside of the assigned specialty.

NOTE:  For example, an Airworthiness FPM can manage the oversight of operations FAASTeam REPs in the accomplishment of the operation’s NPP required items and record the completion in the Program Tracking and Reporting Subsystem (PTRS) using the operation’s PTRS code.

9.    Recruit, train, and maintain an appropriate cadre of FAASTeam REPs and FAASTeam Lead Representatives (LREP) to provide an avenue for airmen and industry peer and professional support. These FAASTeam REPs and LREPs will perform airman counseling and remedial training; conduct AVS outreach meetings, workshops, and seminars; share their knowledge, resources, information, expertise, and tools; and work together to build and conduct a network of AVS outreach events throughout the FSDO’s Area of Responsibility (AOR).

10.    Perform review and analysis of aviation accident and incident data and General Aviation (GA) pilot and mechanic deviation reports relating to events and concerns originating from within their assigned FSDO districts. The review and analysis will better assist the FPM in identifying local trends and formulating recommendations for identified risk mitigation. The FPM may assist the FSDO accident or incident Investigator‑in-Charge (IIC) in an investigation, only as necessary to better understand investigation data for analysis; however, the FPM may not be assigned to investigate any accident or incident.

11.    Entering PTRS data, per the NPP and the National FAASTeam PTRS/Labor Distribution Reporting (LDR) Work Instructions, for tracking and reporting safety program performance measures to be used with the OARS.

3)    FPM Facility Resources. The FAASTeam educational outreach mission requires special considerations that are unique.
a)    Private Room. The FAASTeam educational outreach mission necessitates meetings/interfacing with the aviation public. To ensure the agency adheres to privacy requirements, an enclosed room or office will be provided for these meetings.
b)    Storage Space. A secure office storage space for program materials and equipment, furnishings, etc., will be provided, as required. If more than one FPM is in the same facility, the storage space will be shared between all FPMs. If there are no current FPMs at the facility, the space should remain reserved for transient FPMs to use when performing work functions in the area.
4)    FAASTeam REPs. Volunteers who have applied and been accepted by the FPM and RFPOC to accomplish elements of the FAASTeam mission. FAASTeam REPs must complete required training and have necessary and applicable rights to the FAASTeam website at www.FAASafety.gov. These individuals are managed and supported by an RFPOC or FPM.
5)    FAASTeam LREPs. Volunteers who have met the qualifications and who have been active as a FAASTeam REP for a minimum of 2 years. FAASTeam LREPs regularly perform all of the functions of a FAASTeam REP in addition to specifically helping the FPM support and maintain communications and support for the FAASTeam REPs within the FSDO’s AOR.

15-1-3-7 through 15-1-3-17 RESERVED.