VOLUME 15 FAA SAFETY TEAM POLICIES AND PROCEDURES
CHAPTER 12 Certificated Flight Instructor OPEN FORUMS
Section 2 Planning, Scheduling, and Conducting
A. Purpose. This section presents procedures for planning, scheduling,
and conducting Certificated Flight Instructor (CFI) Open Forums, designed with
the purpose to improve the CFIs’ instructional skills in teaching, evaluating,
checking, and the Designated Pilot Examiners’ (DPE) evaluation of the airmen
the CFIs train. The flight instructor establishes the foundational base line
within the airman upon which all future airmanship and flight discipline is
based. No single person is more important than the flight instructor, because
they directly affect aviation safety with the airmen they produce.
B. Scope. This task is applicable to Federal Aviation Administration
(FAA) Safety Team (FAASTeam) Program Managers (FPM), Flight Standards District
Office (FSDO) Managers, properly trained FAASTeam Representatives (REP), DPEs,
and other Flight Standards personnel.
15-12-2-3 TASK PREREQUISITES AND SIGNIFICANT INTERFACES.
A. Program Tracking and Reporting Subsystem (PTRS) Activity Code.
1) Operations: 1932.
2) Maintenance: Not applicable.
3) Avionics: Not applicable.
B. Significant Interfaces. This task requires coordination with
the following organizations or individuals:
· National FAASTeam Branch (AFS-850);
· Aviation safety inspectors (ASI);
· Chief Flight Instructors (Title 14 of the Code of Federal Regulations (14 CFR) parts
· FSDO Management Team;
· Local air traffic controllers; and
· Aviation Maintenance Technicians (AMT).
C. Automation Tools:
· National FAASTeam SharePoint; and
· FAASTeam Web site at
1) Legal References. [Reserved]
2) Regulatory Guidance. [Reserved]
3) Procedural Guidance (current editions):
· FAA Order
Program Tracking and Reporting Subsystem.
· PTRS Procedures Manual (PPM).
E. Additional Guidance (current editions):
· An appropriate copy of the
Practical Test Standards (PTS),
which can be accessed at
· FAA-H-8083-9, Aviation Instructor’s Handbook.
F. Forms. FAA Form 8000-36, Program Tracking and Reporting System Data Sheet.
G. Job Aids. [Reserved]
15-12-2-5 BACKGROUND. CFI/DPE Open Forums are specified in the current fiscal
year (FY) National FAASTeam Performance Plan (NPP). Forum presentations provided
by AFS-850 and accessed on the National FAASTeam SharePoint site approved presentation
library will be utilized for these presentations. The presentation should also
include information addressing local adverse trends or activities.
15-12-2-7 CERTIFICATED FLIGHT INSTRUCTOR OPEN FORUM PROCESS FLOW.
Figure 15-12-2A. Certificated Flight Instructor Open Forum Process Flowchart
A. Open PTRS Record (see flowchart process step 15-12-2-9A).
Refer to the NPP for any additional required entries when creating a PTRS record.
B. Refer to National Performance Plan for Forum Requirements (see
flowchart process step 15‑12‑2‑9B). Review national presentation material.
C. Identify Local Items of Concern (see flowchart process step 15-12-2-9C).
The local emphasis portion of the CFI Open Forum will be developed using data
relating to local:
· Aviation safety statistics,
· Human factors,
· Best practices,
· DPE/Designated Mechanic Examiner (DME) Activity Reports,
· Air traffic control (ATC) procedures,
· Traffic pattern operations/procedures, and
· Maintenance procedures.
D. Identify Special Emphasis Items (see flowchart process step 15-12-2-9D).
1) Review FSDO reports for accident/incident trends.
2) Review all other available databases for recent trends.
3) Collaborate with FSDO ASIs for areas of concern.
E. Determine Location for CFI Open Forum (see flowchart process step 15-12-2-9E).
1) The CFI forums should be held in locations with the most CFI
activity (i.e., part
2) The FPM should use Safety Performance Analysis System (SPAS)
Personnel Multiple Designee CFI Flagview” as a tool in determining the locations, activity, pass rates,
etc. for CFIs in his or her district.
F. Generate Safety Program Airman Notification System (SPANS) Notice
(see flowchart process step 15-12-2-9F). Reference the Help Manual on
G. Conduct CFI Open Forum (see flowchart process step 15-12-2-9G).
H. Close CFI Open Forum in SPANS (see flowchart process step 15-12-2-9H). In
the “SPANS Management” drop-down menu under the “Administration” tab
located on the home page. This should be done no later than 5 days after the event.
I. Close PTRS Record (see flowchart process step 15-12-2-9I).
Refer to the NPP for additional required entries when closing Forums/meeting
15-12-2-11 TASK OUTCOMES. The successful completion of this task will
improve the quality of instruction and standardization of flight instructors
and DPEs. The instructors will become aware of accident trends nationally, regionally,
and locally and will be aware of ideas and techniques they can use to train students to avoid those types of accidents.
The instructors and DPEs will be made aware of any new regulatory changes that
may affect flight training. The Open Forums will foster a better relationship
between the CFI/DPEs and the airmen.
15-12-2-13 FUTURE ACTIVITIES. The CFI Open Forums should be conducted
at least once a quarter.
15-12-2-15 through 15-12-2-25 RESERVED.