Task:

M2.3.50  Inspect a 14 CFR Part 125 Operator’s Maintenance Records

Function:

Duty:

2.0 Surveillance/Inspection

2.3 Air Operator Surveillance

Previous Task Analysis:

1995 Hughes Task # 2.3.50

Difficulty:

Importance:

Frequency:

3

5

2

Criticality:

Time:

Job Aid:

Y

N

PTRS Tracking

Specialty

3634

3649

 

 

 

 

S

O

M

E

F

A

C

T

5634

5649

 

 

 

 

 

 

P

 

 

P

 

 

Legal References:

49 USC § 40113           Administrative

49 USC § 44701           General Requirements

49 USC § 44707           Examining and Rating Air Agencies

49 USC § 44709           Amendments, Modifications, Suspensions, and Revocations of Certificates

49 USC § 44713           Inspection and Maintenance

49 USC § 46101           Complaints and Investigation

49 USC § 46301           Civil Penalties

Purpose:

To inspect an operator’s maintenance records to determine compliance with 14 CFR Part 125 requirements and operator's approved/accepted record-keeping system.

Significant Interfaces:

Operator

Flight Standards District Office

Aviation Data Systems Branch, AFS-620

Procedural Guidance: (current editions)

14 CFR Part 39,           Airworthiness Directives

14 CFR Part 43,           Maintenance, Preventive Maintenance, Rebuilding, and Alteration

14 CFR Part 65,           Certification: Airmen other than Flight Crewmembers

14 CFR Part 91,           General Operating and Flight Rules

14 CFR Part 125,         Certification and Operations: Airplanes Having a Seating Capacity of 20 or More Passengers or a Maximum Payload Capacity of 6,000 Pounds or More; and Rules Governing Persons on Board such Aircraft

14 CFR Part 145,         Repair Stations

Order 1380.51,             Program Tracking and Reporting Subsystem

Order 8900.1,               Flight Standards Information Management System (FSIMS)

AC 39-7,                     Airworthiness Directives

AC 91-56,                    Continuing Structural Integrity Program for Airplanes

AC 125-1,                    Operations of Large Airplanes Subject to Federal Aviation Regulations Part 125

NOTE:  Ensure you are using the most current information. The Flight Standards Information Management System (FSIMS) may be used to obtain current guidance.

1.          Initiate inspection of operator’s maintenance records

K:       14 CFR § 43.9

K:       14 CFR Part 125

K:       14 CFR Part 125, Subpart L

K:       Order 8900.1, Vol. 6, Chap. 3, Sec. 6

1.1      Open PTRS record
K:       Order 1380.51
K:       Order 8900.1, Vol. 6, Chap. 3, Sec. 6

2.          Review office file for previous findings/issues

K:       Order 8900.1, Vol. 6, Chap. 3, Sec. 6

3.          Review operator’s operations specifications; determine maintenance arrangements

K:       14 CFR § 125.31

K:       Order 8900.1, Vol. 6, Chap. 3, Sec. 6

4.          Inspect operator's recordkeeping system; ensure approved manual procedures are being followed

K:       14 CFR Part 125, Subpart L

K:       Order 8900.1, Vol. 6, Chap. 3, Sec. 6

4.1      Inspect operator's maintenance records; ensure they contain description of work performed, date of completion and positive identification of person approving the work
K:       14 CFR Part 43
K:        14 CFR Part 125, Subpart L
K:       Order 8900.1, Vol. 6, Chap. 3, Sec. 6
4.2      Ensure operator's manual contains procedures requiring the name, signature, certificate number, kind of certificate held and/or other positive identification of the person approving the work
K:       14 CFR Part 43
K:        14 CFR Part 125, Subpart L
K:       Order 8900.1, Vol. 6, Chap. 3, Sec. 6

5.          Inspect airworthiness release records

K:       14 CFR Part 125, Subpart L

K:       Order 8900.1, Vol. 6, Chap. 3, Sec. 6

5.1      Review airworthiness releases for the last 60 days; ensure signatures are authorized by the operator
K:       14 CFR § 43.7
K:       14 CFR Part 125, Subpart L
K:       Order 8900.1, Vol. 6, Chap. 3, Sec. 6

6.          Inspect flight/maintenance logs; determine that appropriate release procedures are being followed

K:       14 CFR Part 125, Subpart L

K:       Order 8900.1, Vol. 6, Chap. 3, Sec. 6

6.1      Evaluate record of flight discrepancies/corrections
K:       14 CFR § 125.73
K:       Order 8900.1, Vol. 6, Chap. 3, Sec. 6
6.2      Ensure sign-offs are in accordance with manual
K:       14 CFR § 43.9
K:       14 CFR § 43.11
K:       14 CFR Part 125, Subpart L
K:       Order 8900.1, Vol. 6, Chap. 3, Sec. 6
6.3      Evaluate resolution of repetitive discrepancies
K:       Order 8900.1, Vol. 6, Chap. 3, Sec. 6
6.4      Ensure deferred maintenance is accomplished per operator's Minimum Equipment List/Configuration Deviation List and manual instructions
K:       14 CFR § 91.213
K:       Order 8900.1, Vol. 6, Chap. 3, Sec. 6

7.          Review scheduled inspections work packages for proper sign-offs, non-routine item handling, Required Inspection Item (RII) procedures, repairs are properly categorized and approved data is being used

K:       14 CFR Part 125, Subpart L

K:       Order 8900.1, Vol. 6, Chap. 3, Sec. 6

8.          Ensure total time-in-service records for airframe, engine, propeller and rotor are current and in accordance with operator’s approved/accepted manual procedures

K:       14 CFR § 91.417

K:       14 CFR Part 125, Subpart L

K:       Order 8900.1, Vol. 6, Chap. 3, Sec. 6

9.          Review operator's records of the status of life-limited parts, including airframe, engine, propeller, rotor and appliances for compliance with approved manual procedures

K:       14 CFR § 125.247

K:       14 CFR Part 125, Subpart L

K:       Order 8900.1, Vol. 6, Chap. 3, Sec. 6

10.        Review records of overhauled items; determine if overhauls are being accomplished within authorized times; compare manual procedures to actual overhaul record content

K:       14 CFR § 125.247

K:       14 CFR Part 125, Subpart L

K:       Order 8900.1, Vol. 6, Chap. 3, Sec. 6

11.        Review inspection record status for completeness, currency and compliance with operator's manual procedures

K:       14 CFR § 43.11

K:       14 CFR Part 125, Subpart L

K:       Order 8900.1, Vol. 6, Chap. 3, Sec. 6

12.        Review current status of all one time/recurring airworthiness directives for method of compliance and accomplishment with required time periods

K:       14 CFR Part 39

K:       Order 8900.1, Vol. 6, Chap. 3, Sec. 6

K:        AC 39-7 (current edition)

13.        Review major repair and major alteration records; compare manual procedures with actual work records to ensure compliance with approved procedures

K:       14 CFR § 43.5

K:       Order 8900.1, Vol. 6, Chap. 3, Sec. 6

14.        Verify operator has procedures for retaining repair station work orders

K:       14 CFR § 43.5

K:       Order 8900.1, Vol. 6, Chap. 3, Sec. 6

15.        Review operator's engineering order/authorizations for compliance with manual procedures

K:       Order 8900.1, Vol. 6, Chap. 3, Sec. 6

16.        Evaluate sign-offs of RIIs

K:       14 CFR § 43.9

K:       14 CFR § 125.249

K:       14 CFR § 125.251

K:       Order 8900.1, Vol. 6, Chap. 3, Sec. 6

17.        Analyze results of inspection

K:       Order 8900.1, Vol. 6, Chap. 3, Sec. 6

17.1     Debrief operator
K:       Order 8900.1, Vol. 6, Chap. 3, Sec. 6
17.2     Advise operator of all discrepancies in writing
K:       Order 8900.1, Vol. 6, Chap. 3, Sec. 6
17.3     Evaluate corrections of discrepancies
K:       Order 8900.1, Vol. 6, Chap. 3, Sec. 6

18.        Document task

K:       Order 8900.1, Vol. 6, Chap. 3, Sec. 6

18.1     Inform Certificate Holding District Office of inspection findings
K:       Order 8900.1, Vol. 6, Chap. 3, Sec. 6
18.2     File all supporting paperwork in operator's office file
K:       Order 8900.1, Vol. 6, Chap. 3, Sec. 6
18.3     Close PTRS record
K:       Order 1380.51
K:       Order 8900.1, Vol. 6, Chap. 3, Sec. 6

19.        Future activities

19.1     Conduct normal surveillance and/or schedule follow-up activities
K:       Order 8900.1, Vol. 6, Chap. 3, Sec. 6