Task:

O2.3.73 Inspect a 14 CFR Part 125 or 135 Crew and Dispatcher Records

Function:

Duty:

2.0 Surveillance/Inspection

2.3 Air Operator Surveillance

Previous Task Analysis:

1995 Hughes and Allen Corporation

Difficulty:

4

Criticality:

Y

Importance:

4

Time:

 

Frequency:

4

Job Aid:

N

PTRS Tracking

Specialty

1334

1627

 

 

 

 

S

O

M

E

F

A

C

T

 

 

 

 

 

 

 

P

 

 

 

 

 

 

Legal References:

49 U.S.C. 40104, Promotion of Civil Aeronautics and Safety of Air Commerce

49 U.S.C. 40113, Administrative

49 U.S.C. 44709, Amendments, Modifications, Suspensions, and Revocations of Certificates

Purpose:

To determine that the certificate holder maintains records for crew and dispatcher regulatory training and qualification requirements

Significant Interfaces:

Certificate Holding District Office (CHDO)

Flight Standards District Office (FSDO)

Reporting Inspector

Principal Operations Inspector (POI)

Certificate Holder

Procedural Guidance:

14 CFR Part 61, Certification: Pilots, Flight Instructors, and Ground Instructors

14 CFR Part 63, Certification: Flight Crewmembers Other Than Pilots

14 CFR Part 125, Certification And Operations: Airplanes Having A Seating Capacity Of 20 Or More Passengers Or A Maximum Payload Capacity Of 6,000 Pounds Or More And Rules Governing Persons On Board Such Aircraft

14 CFR Part 135, Operating Requirements: Commuter and On-Demand Operations and the Rules Governing Persons On Board Such Aircraft

Order  1380.51, Program Tracking and Reporting Subsystem (PTRS)

Order  2150.3, Compliance and Enforcement Program

Order 8900.1 Flight Standards Information Management System (FSIMS)

NOTE: Ensure you are using the most current information. The Flight Standards Information Management System (FSIMS) may be used to obtain current guidance.

Forms:

FAA Form 8000-36, PTRS Data Sheet

1.          Determine the need for the inspection

K: Order 8900.1, Vol. 6, Chap. 2, Sec. 1 & Sec. 3
1.1        Open PTRS record
K: Order  1380.51

2.          Plan and initiate the inspection

K: Order 8900.1, Vol. 6, Chap. 2, Sec. 1
2.1        Review operator's district office file
K: Order 8900.1, Vol. 6, Chap. 2, Sec. 23
K: Order 8900.1, Vol. 6, Chap. 2, Sec. 14
2.2        Review procedures for inspection
K: Order 8900.1, Vol. 6, Chap. 2, Sec. 14
2.3        Review Vital Information Subsystem
K: Order 8900.1, Vol. 6, Chap. 2, Sec. 14
2.4        Prepare list of records to be inspected
K: Order 8900.1, Vol. 6, Chap. 2, Sec. 1
K: Order 8900.1, Vol. 6, Chap. 2, Sec. 14
2.5        Notify the operator of the records inspection
K: Order 8900.1, Vol. 6, Chap. 2, Sec. 3
K: Order 8900.1, Vol. 6, Chap. 2, Sec. 14
2.6        Conduct operator in-briefing
K: Order 8900.1, Vol. 6, Chap. 2, Sec. 3
K: Order 8900.1, Vol. 6, Chap. 2, Sec. 14
2.7        Review operator's system of record keeping
K: Order 8900.1, Vol. 3, Chap. 31, Sections 123 &  4
K: Order 8900.1, Vol. 6, Chap. 2, Sec. 14

3.          Inspect the operator's records

3.1        Inspect airman crewmember qualification and training records
K: 14 CFR 61.3
K: 14 CFR 61.23
K: 14 CFR Part 125, Subpart s H and I
K: 14 CFR 135.63
K: 14 CFR Part 135, Subpart  H
K: Order 8900.1, Vol. 6, Chap. 2, Sec. 14
3.2        Inspect flight and duty time records
K: 14 CFR Part 125, Subpart  B
K: 14 CFR Part 135, Subpart  F
3.3        Inspect flight locating requirements
K: 14 CFR 125.53
K: 14 CFR 135.77
K: 14 CFR 135.79
3.4        Inspect flight attendant training records
K: 14 CFR 125.289
K: 14 CFR 135.349
3.5        Inspect Check Airman and flight instructor records
K: 14 CFR 125.295
K: 14 CFR 135.337
K: 14 CFR 135.339
K: Order 8900.1, Vol. 6, Chap. 2, Sec. 14

4.          Determine results of the inspection

K: Order 8900.1, Vol. 6, Chap. 2, Sec. 1
K: Order 8900.1, Vol. 6, Chap. 2, Sec. 3
4.1        Coordinate with the Principal Operations Inspectors if results are unsatisfactory
K: Order 8900.1, Vol. 6, Chap. 2, Sec. 1

5.          Debrief operator

K: Order 8900.1, Vol. 6, Chap. 2, Sec. 3

6.          Document the inspection to include unsatisfactory results

K: Order  1380.51
6.1        Send letter to operator confirming inspection results
K: Order 8900.1, Vol. 6, Chap. 2, Sec. 23
6.2        Update or Close the PTRS record
K: Order  1380.51

7.          Schedule follow-up activities, if required

7.1        Schedule follow-up surveillance
K: Order 8900.1, Vol. 6, Chap. 2, Sec. 23
7.2        Conduct follow-up surveillance
K: Order 8900.1, Vol. 6, Chap. 2, Sec. 14
7.3        Initiate an enforcement investigation, if required
K: Order  2150.3, Chap. 4
7.4        Close PTRS record
K: Order  1380.51