Element Performance Inspection (EPI) Data Collection Tool
3.2.2 Flight / Load Manifest / Weight and Balance Control (OP)

Revision#:5 Revision Date:09/30/2013
Element Summary Information

Scope of Element:

Purpose (operator's responsibility): To ensure the operator's Flight / Load Manifest / Weight & Balance Control process will support safe and reliable operations.

Objective (FAA oversight responsibility): To determine:

  • The effectiveness of the operator's procedures in meeting the desired output of the process,
  • If the operator follows its procedures, controls, process measurements, and interfaces, and
  • If there were any changes in the personnel identified by the operator as having responsibility and/or authority, for the Flight / Load Manifest / Weight & Balance Control process.

Specific Instructions:
Intentionally left blank

Related EPIs:
Intentionally left blank

SUPPLEMENTAL INFORMATION
 
Regulatory Requirements:
    A.096, Actual Weight Program For All Aircraft
    A.097, Small Cabin Aircraft Passenger and Baggage Weight Program
    A.098, Medium Cabin Aircraft Passenger and Baggage Weight Program
    A.099, Large Cabin Aircraft Passenger and Baggage Weight Program
    E.096, Weight and Balance Control Procedures
    119.43, Certificate holder's duty to maintain operations specifications.
    121.135, Manual contents
    121.198, Cargo service airplanes: Increased zero fuel and landing weights.
    121.665, Load manifest.
    121.693, Load manifest: All certificate holders.
    121.695, Disposition of load manifest, dispatch release, and flight plans: Domestic and flag operations.
    121.697, Disposition of load manifest, flight release, and flight plans: Supplemental operations.
 
Related CFRs & FAA Policy/Guidance:
Related CFRs:
Intentionally left blank

FAA Policy/Guidance:

FAA Order 8900.1, Volume 3, Chapter 47, Section 1
AC 120-27, Aircraft Weight and Balance Control


EPI SECTION 1 - PERFORMANCE OBSERVABLES
Objective: The tasks and questions in this section of the EPI are designed to assist in determining if the operator follows its written procedures and controls and meets the established performance measures of the process. The initial series of questions address the output(s) of the process and the last several questions address whether or not various aspects of the process were followed.
Tasks:
  The inspector shall accomplish the following tasks:
Review the information listed in the Supplemental Information Section of this DCT.
Review policies, procedures, instructions, and information for this element.
Review the most recently accomplished Safety Attribute Inspection (SAI) for this element.
Observe the performance of this element to gain an understanding of the procedures, instructions, and information.
Discuss this element with the personnel who perform the duties and responsibilities required by the process.
Questions:
1.1  Were only qualified persons, authorized by the operator, used to supervise the loading process, prepare and sign the load manifest form before the aircraft took off?

Note(s):
Qualified persons may include qualified employees, or qualified and authorized contractors of the operator.
Updated: Rev. # 3 on 06/01/2010


Kind of Question:Flag, Supplemental, Domestic

Related Performance JTIs:
1.  Check that the load manifest form was accurately prepared and signed before each takeoff by employees of the operator who had the duty of supervising the loading of aircraft and preparing the load manifest, or by other qualified persons. (JTI ID: 2)
Sources: 121.665
2.  Check that the procedures contained in the operator's weight and balance program are being followed by employees of the operator, or other qualified persons authorized by the operator, who have the duty of supervising the loading of the aircraft. (JTI ID: 3)
Sources: 121.665
Yes
No, Explain
Not Observable
1.2  Was the weight and balance computed accurately and within limits before the aircraft took off?
Updated: Rev. # 3 on 06/01/2010


Kind of Question:Flag, Supplemental, Domestic
Yes
No, Explain
Not Observable
1.3  Were declared cargo weights furnished by air freight forwarders randomly checked to assure the use of accurate load manifests and weight and balance computations?
Updated: Rev. # 3 on 06/01/2010


Kind of Question:Flag, Supplemental, Domestic
Yes
No, Explain
Not Applicable
Not Observable
1.4 

Was the aircraft loaded in accordance with the approved load plan including the following on the manifest:

  • The weight of the aircraft, fuel and oil, cargo and baggage, passengers and crewmembers;
  • The maximum allowable takeoff weight for the runway intended to be used, and include corrections for altitude, gradient, wind, and temperature conditions existing at the time of takeoff;
  • The maximum takeoff weight, considering anticipated fuel and oil consumption, to comply with any applicable enroute performance limitations;
  • The maximum takeoff weight, considering anticipated fuel and oil consumption, to comply with the maximum authorized landing weight limitations on arrival at the destination airport;
  • The maximum takeoff weight, considering anticipated fuel and oil consumption, to comply with landing distance limitations on arrival at the destination and alternate airports;
  • The total weight as computed by authorized personnel using an approved procedure;
  • Evidence that the aircraft is loaded according to the approved schedule to ensure that the center of gravity is within approved limits; and
  • Names of passengers, unless the certificate holder maintains this information by another means?
Updated: Rev. # 3 on 06/01/2010


Kind of Question:Flag, Supplemental, Domestic
Yes
No, Explain
Not Observable
1.5 

For domestic and flag operations, did the pilot in command carry a copy of the following items to the destination:

  • Load Manifest;
  • Dispatch Release; and
  • Flight Plan?
Updated: Rev. # 3 on 06/01/2010


Kind of Question:Flag, Domestic
Yes
No, Explain
Not Applicable
Not Observable
1.6 

For domestic and flag operations, did the operator retain the following documents for at least three months:

  • Load Manifest;
  • Dispatch Release; and
  • Flight Plan?
Updated: Rev. # 3 on 06/01/2010


Kind of Question:Flag, Domestic
Yes
No, Explain
Not Applicable
Not Observable
1.7 

For supplemental operations, did the pilot in command carry a copy of the following items to the destination:

  • Load Manifest;
  • Flight Release;
  • Airworthiness Release;
  • Pilot Route Certification; and
  • Completed Flight Plan?
Updated: Rev. # 5 on 09/30/2013


Kind of Question:Supplemental
Yes
No, Explain
Not Applicable
Not Observable
1.8 

For supplemental operations, did the operator retain the following documents for at least three months:

  • Load Manifest;
  • Flight Release;
  • Airworthiness Release;
  • Pilot Route Certification; and
  • Completed Flight Plan?
Updated: Rev. # 5 on 09/30/2013


Kind of Question:Supplemental
Yes
No, Explain
Not Applicable
Not Observable
1.9 

For supplemental operations, did the pilot in command or other authorized personnel not onboard the airplane send copies of the following documents to the main base for flights originating at other than the principal base of operation within 30 days:

  • Load Manifest;
  • Flight Release;
  • Airworthiness Release;
  • Pilot Route Certification; and
  • Completed Flight Plan?
Updated: Rev. # 3 on 06/01/2010


Kind of Question:Supplemental
Yes
No, Explain
Not Applicable
Not Observable
1.10 

For aircraft in cargo service that have been approved for an increase in zero fuel weight, in accordance with 14 CFR part 121.198 , were the following requirements met?

  • The increase in fuel weight did not exceed five percent; and
  • The increase in the structural landing weight did not exceed the increase zero fuel weight?


Note(s):
This applies to the DC-6A, DC-6B, DC-7B, and DC-7C; and L1049B, C, D, E, F, G, and H, and the L1649A when modified in accordance with supplemental type certificate SA 4-1402.
Updated: Rev. # 3 on 06/01/2010


Kind of Question:Flag, Supplemental, Domestic
Yes
No, Explain
Not Applicable
Not Observable
1.11  Did the operator maintain the weight and balance of the aircraft in accordance with operations specifications paragraph E096?
Updated: Rev. # 3 on 06/01/2010


Kind of Question:Flag, Supplemental, Domestic
Yes
No, Explain
Not Observable
1.12  For the applicable operations observed, were passenger and baggage weights used in accordance with operations specifications paragraph A096, A097, A098, and/or A099, as issued?

Note(s):
This includes, but not limited to, carry-on baggage removed from the cabin and placed in the cargo compartment.
Updated: Rev. # 3 on 06/01/2010


Kind of Question:Flag, Supplemental, Domestic
Yes
No, Explain
Not Observable
1.13  Did the operator follow policies, procedures, instructions, and information for this element?
Updated: Rev. # 3 on 06/01/2010


Kind of Question:Flag, Supplemental, Domestic
Yes
No, Explain
Not Observable
1.14  Did the operator follow controls for this element?
Updated: Rev. # 3 on 06/01/2010


Kind of Question:Flag, Supplemental, Domestic
Yes
No, Explain
Not Observable
1.15  Did the records for this element comply with the instructions?
Updated: Rev. # 3 on 06/01/2010


Kind of Question:Flag, Supplemental, Domestic
Yes
No, Explain
Not Observable
1.16 

Were the process measurements for this element:

  • Effective in identifying actual or potential problems, and
  • Did the operator identify and take corrective action for identified problems?
Updated: Rev. # 3 on 06/01/2010


Kind of Question:Flag, Supplemental, Domestic
Yes
No, Explain
Not Observable
1.17  Did the operator follow its method for evaluating the impact of changes in this process to other related processes that interface with this process?
Updated: Rev. # 5 on 09/30/2013


Kind of Question:Flag, Supplemental, Domestic
Yes
No, Explain
Not Applicable
Not Observable
1.18  Did the observed interactions between personnel accomplishing interfacing processes produce the desired result?
Updated: Rev. # 5 on 09/30/2013


Kind of Question:Flag, Supplemental, Domestic
Yes
No, Explain
Not Observable

EPI SECTION 1 - PERFORMANCE OBSERVABLES
Drop-Down Menu
1. Personnel.
2. Tools and Equipment.
3. Technical Data.
4. Policies, procedures, instructions, or information.
5. Materials.
6. Facilities.
7. Controls.
8. Process Measures.
9. Interfaces.
10. Desired Outcome.
11. Other.

EPI SECTION 2 - MANAGEMENT RESPONSIBILITY & AUTHORITY OBSERVABLES
Objective:

Answers to questions in this section address the responsibility and authority of the people who manage this process. They will help determine if there is a qualified and knowledgeable person who:

  • Is responsible for the process,
  • Is answerable for the quality of the process,
  • Has the authority to establish and modify the process.


Note: The person with the authority may or may not be the person with the responsibility.

Tasks:
  The inspector shall accomplish the following tasks:
Identify the person who has overall responsibility for the processes associated with this element.
Identify the person who has overall authority for the processes associated with this element.
  Note: If there have been no major changes in key personnel or the program since the last SAI or EPI was accomplished, then only answer questions 1 and 2 below, and select "No Change" (N/C) for the remaining questions. If changes have occurred that affect the responsibility or authority attributes for this element, then accomplish all tasks and answer all questions.
Review the duties and responsibilities for the person(s) who manage the processes associated with this element.
Review the appropriate organizational chart.
Discuss the processes associated with this element with the management personnel identified in tasks 1 and 2.
Review the qualifications and work experience of the management personnel identified in tasks 1 and 2.
Questions:
2.1  Is the identified person who is responsible for the quality of the processes associated with this element actively filling that position?
Updated: Rev. # 3 on 06/01/2010


Kind of Question:Flag, Supplemental, Domestic
Yes
No, Explain
Not Observable
2.2  Is the identified person who has authority to establish and modify the operator's policies, procedures, instructions and information for the processes associated with this element actively filling that position?
Updated: Rev. # 3 on 06/01/2010


Kind of Question:Flag, Supplemental, Domestic
Yes
No, Explain
Not Observable
2.3  Does the responsible person know that he/she has responsibility for the processes associated with this element?
Updated: Rev. # 3 on 06/01/2010


Kind of Question:Flag, Supplemental, Domestic
Yes
No, Explain
No Change
Not Observable
2.4  Does the person with authority know that he/she has authority for the processes associated with this element?
Updated: Rev. # 3 on 06/01/2010


Kind of Question:Flag, Supplemental, Domestic
Yes
No, Explain
No Change
Not Observable
2.5  Does the person with responsibility for the processes associated with this element meet the qualification and work experience standards?
Updated: Rev. # 3 on 06/01/2010


Kind of Question:Flag, Supplemental, Domestic
Yes
No, Explain
No Change
Not Observable
2.6  Does the person with authority to establish and modify the processes associated with this element meet the qualification and work experience standard?
Updated: Rev. # 3 on 06/01/2010


Kind of Question:Flag, Supplemental, Domestic
Yes
No, Explain
No Change
Not Observable
2.7  Does the person with responsibility understand the controls, process measurements, and interfaces associated with this element?
Updated: Rev. # 3 on 06/01/2010


Kind of Question:Flag, Supplemental, Domestic
Yes
No, Explain
No Change
Not Observable
2.8  Does the person with authority understand the controls, process measurements, and interfaces associated with this element?
Updated: Rev. # 3 on 06/01/2010


Kind of Question:Flag, Supplemental, Domestic
Yes
No, Explain
No Change
Not Observable
2.9  Does the person with responsibility know who has authority to establish and modify the processes associated with this element?
Updated: Rev. # 3 on 06/01/2010


Kind of Question:Flag, Supplemental, Domestic
Yes
No, Explain
No Change
Not Observable
2.10  Does the person with authority know who has the responsibility for the processes associated with this element?
Updated: Rev. # 3 on 06/01/2010


Kind of Question:Flag, Supplemental, Domestic
Yes
No, Explain
No Change
Not Observable

EPI SECTION 2 - MANAGEMENT RESPONSIBILITY & AUTHORITY OBSERVABLES
Drop-Down Menu
1. Assignment of responsibility.
2. Assignment of authority.
3. Does not understand policies, procedures, instructions, or information.
4. Does not understand controls.
5. Does not understand process measurements.
6. Does not understand interfaces.
7. Span of control.
8. Position vacant.
9. Other.


Revision#:5 Revision Date:09/30/2013