Task:

M2.3.108 Inspect a 14 CFR Part 135 (9 or Less) Certificate Holder’s Aircraft Maintenance Records

12/6/2017

Function:

Duty:

2.0 Surveillance/Inspection

2.3 Air Operator Surveillance

Previous Task Analysis:

1995 Hughes Task # 2.3.108

Difficulty:

Importance:

Frequency:

4

5

4

Criticality:

Time:

Job Aid:

Y

 

N

PTRS Tracking/SAS Entry

Specialty

 

 

 

 

 

 

S

O

M

E

F

A

C

T

 

 

 

 

 

 

 

 

P

 

 

P

 

 

Legal References:

49 USC 40113             Administrative

49 USC 44701             General Requirements

49 USC 44707             Examining and Rating Air Agencies

49 USC 44709             Amendments, Modifications, Suspensions, and Revocations of Certificates

49 USC 44713             Inspection and Maintenance

49 USC 46101             Complaints and Investigation

49 USC 46301             Civil Penalties

Purpose:

To inspect a 14 CFR § 135.411(a)(1) certificate holder’s aircraft maintenance records to ensure compliance with Title 14 of the Code of Federal Regulations (14 CFR).

Significant Interfaces:

Certificate Holder

Certificate Holding District Office

Flight Standards District Office

Aviation Data Systems Branch, AFS‑620

Procedural Guidance (current editions):

14 CFR Part 39            Airworthiness Directives

14 CFR Part 43            Maintenance, Preventive Maintenance, Rebuilding, and Alteration

14 CFR Part 65            Certification: Airmen other than Flight Crewmembers

14 CFR Part 91            General Operating and Flight Rules

14 CFR Part 135          Operating Requirements: Commuter and on Demand Operations and Rules Governing Persons on Board such Aircraft

14 CFR Part 145          Repair Stations

Order 1380.51              Program Tracking and Reporting Subsystem

Order 8900.1                Flight Standards Information Management System (FSIMS)

AC 43‑9                       Maintenance Records

NOTE:  Ensure you are using the most current information. The Flight Standards Information Management System (FSIMS) may be used to obtain current guidance.

1         Initiate inspection of maintenance records

K:        14 CFR § 91.417

K:        Order 8900.1, Vol. 6, Chap. 2, Sec. 35

1.1       Prepare for data collection in SAS
K:        Order 8900.1 Volume 10
K:        Order 8900.1, Vol. 6, Chap. 2, Sec. 35

2         Review certificate holder’s operations specification; determine maintenance arrangements

K:        Order 8900.1, Vol. 6, Chap. 2, Sec. 35

3         Review office file for previous findings/issues

K:        Order 8900.1, Vol. 6, Chap. 2, Sec. 35

4         Determine the maintenance and inspection program utilized by the certificate holder.

4.1       Determine aircraft maintenance record requirements based on type of maintenance and inspection program authorized
K:        Order 8900.1, Vol. 6, Chap. 2, Sec. 35

5         For certificate holders operating under an inspection program, ensure maintenance records contain the following:

5.1       A description of the work performed (data acceptable to the Administrator)
K:        Order 8900.1, Vol. 6, Chap. 2, Sec. 35
5.2       The date of completion of work performed
K:        Order 8900.1, Vol. 6, Chap. 2, Sec. 35
5.3       Signature and certificate number of person approving for return to service.
K:        Order 8900.1, Vol. 6, Chap. 2, Sec. 35

6         Inspect the total time‑in‑service records; ensure certificate holder maintains current and complete records for each airframe, engine, propeller, rotor, and appliance, as required

K:        Order 8900.1, Vol. 6, Chap. 2, Sec. 35

7         Inspect certificate holder’s life‑limited parts records; ensure operator maintains current and complete records for each airframe, engine, propeller, rotor, and appliance, as required

K:        Order 8900.1, Vol. 6, Chap. 2, Sec. 35

8         Verify compliance with manufacturer’s maintenance requirements for each aircraft engine, propeller, rotor, and each item of emergency equipment

K:        14 CFR § 135.421

9         Inspects records of overhauled items; determine if overhauls are being accomplished within authorized times; compare manual procedures to actual overhaul record content

K:        14 CFR § 91.417

K:        Order 8900.1, Vol. 6, Chap. 2, Sec. 35

10        Review inspection record status for completeness, currency, and compliance with certificate holder’s manual procedures

10.1     Review inspection records for time since last inspection required by inspection program
K:        14 CFR § 91.417
K:        Order 8900.1, Vol. 6, Chap. 2, Sec. 35
10.2     Review inspection records for schedule, time, and type of next inspection
K:        14 CFR § 91.417
K:        Order 8900.1, Vol. 6, Chap. 2, Sec. 35

11        Review current status of all one‑time/recurring Airworthiness Directives (ADs) for method of compliance and accomplishment with required time periods

K:        Order 8900.1, Vol. 6, Chap. 2, Sec. 35

11.1     Conduct surveillance of ADs in all work programs where a certificate holder performs maintenance; ensure AD is properly complied with; review paperwork
K:        Order 8900.1, Vol. 6, Chap. 2, Sec. 35
11.2     Accomplish physical verification of previous ADs
K:        Order 8900.1, Vol. 6, Chap. 2, Sec. 35

12        Review major alteration records; inspect aircraft; compare manual procedures with actual work records to ensure compliance with approved procedures

K:        Order 8900.1, Vol. 6, Chap. 2, Sec. 35

13        Verify procedures for unscheduled maintenance are being performed in accordance with certificate holder’s manual

K:        14 CFR § 135.23

K:        14 CFR § 135.65

14        Inspect record system; ensure certificate holder’s records are maintained in accordance with approved/accepted recordkeeping system

K:        Order 8900.1, Vol. 6, Chap. 2, Sec. 35

15        Verify certificate holder has procedures for retaining repair station work orders

K:        Order 8900.1, Vol. 6, Chap. 2, Sec. 35

16        Analyze results of inspection

K:        Order 8900.1, Vol. 6, Chap. 2, Sec. 35

16.1     Debrief certificate holder; advise of all discrepancies in writing
K:        Order 8900.1, Vol. 6, Chap. 2, Sec. 35
16.2     Evaluate corrective actions for regulatory compliance
K:        Order 8900.1, Vol. 6, Chap. 2, Sec. 35

17        Document task

K:        Order 8900.1, Vol. 6, Chap. 2, Sec. 35

17.1     Inform Certificate Holding District Office of inspection findings
K:        Order 8900.1, Vol. 6, Chap. 2, Sec. 35
17.2     File all supporting paperwork in certificate holder’s office file
K:        Order 8900.1, Vol. 6, Chap. 2, Sec. 35
17.3     Submit SAS DCT
K:        Order 8900.1 Volume 10
K:        Order 8900.1, Vol. 6, Chap. 2, Sec. 35

18        Future activities

18.1     Follow SAS 8900.1 Volume 10 to plan future risk‑based surveillance in SAS.
K:        Order 8900.1, Vol. 6, Chap. 2, Sec. 35