Task:        

O3.4.23   Evaluate the Proposed Record-keeping System for Student Training Records to Be Used by Pilot Schools or Provisional Pilot Schools or Applicant under 14 CFR 141.101

Function:

Duty:        

3.0     Certification

3.4     Air Agency Certification

Previous Task Analysis:

1995 Hughes and Allen Corporation

 

Difficulty:

Importance:

Frequency:

3

3

2

Criticality:

Time:

Job Aid:

Y

 

N+

PTRS Tracking

Specialty

1334

 

 

 

 

 

S

 

 

 

 

 

 

 

P

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Legal References:

49 USC 40104                           Promotion of Civil Aeronautics and Safety of Air Commerce

49 USC 40113                           Administrative

49 USC 44702                           Issuance of Certificates

49 USC 44707                           Examining and Rating Air Agencies

 

Purpose:

To determine if the pilot school's student training record keeping system is adequate and satisfies all regulatory requirements

 

Significant Interfaces:

Pilot School and/or Provisional Pilot School Applicant

Chief/Assistant Chief Instructor

Certificate Holding District Office (CHDO)

 

Procedural Guidance:

14 CFR Part 61, Certification: Pilots, Flight Instructors, and Ground Instructors

14 CFR Part 141,                 Pilot Schools      

Order 1380.51,                         Program Tracking and Reporting Subsystem (PTRS)

Order 8900.1, Flight Standards Information Management System (FSIMS)

AC 141-1A (as amended),                 Pilot School Certification

 

NOTE: Ensure you are using the most current information. The Flight Standards Information Management System (FSIMS) may be used to obtain current guidance.

 

Forms:

 

FAA Form 8000-36,                     PTRS Transmittal Form

 

 


1.               Determine need for evaluating the record-keeping system

 

1.1             Receive record-keeping system from applicant

                      K:               14 CFR 141.101

 

                      1.2             Open PTRS record

                        K:               Order 1380.51

                     

2.               Evaluate record-keeping system

 

2.1             Determine that the system allows adequate credit for previous training

K:               14 CFR 141.67

 

2.2             Ensure students complete all course requirements prior to graduation

K:               14 CFR 141.77

 

2.3             Chief instructor will ensure training standards are acceptable to the Administrator and review training records prior to signing student graduation certificate

K:               14 CFR 141.85

 

2.4             Verify school is maintaining a monthly listing of all students enrolled in approved courses and that students get copy of the training syllabus and school safety procedures at the time of enrollment

                        K:               14 CFR 141.93

 

2.5             Verify school's graduation certificate meets regulatory requirements

K:               14 CFR 141.95

 

                      2.6             Inspect training record forms for compliance with regulatory requirements

                        K:               14 CFR 141.101

                        K:               Order 8900.1, Vol. 2, Chap. 9, Sec. 1  

 

3.               Inform applicant if record-keeping system is unsatisfactory or records are incomplete

                        K:               Order 8900.1, Vol. 2, Chap. 9, Sec. 1

 

4.               Document the evaluation

 

4.1           File certification documents in CHDO

                          K:             Order 8900.1, Vol. 2, Chap. 9, Sec. 1

 

5.                 Update Vital Information Subsystem (VIS) file

                        K:               Order 8900.1, Vol. 2, Chap. 9, Sec. 1

 

6.               Close PTRS record

                        K:               Order 1380.51