O3.4.23   Evaluate the Proposed Record-keeping System for Student Training Records to Be Used by Pilot Schools or Provisional Pilot Schools or Applicant under 14 CFR 141.101



3.0     Certification

3.4     Air Agency Certification

Previous Task Analysis:

1995 Hughes and Allen Corporation










Job Aid:




PTRS Tracking










































Legal References:

49 USC 40104                           Promotion of Civil Aeronautics and Safety of Air Commerce

49 USC 40113                           Administrative

49 USC 44702                           Issuance of Certificates

49 USC 44707                           Examining and Rating Air Agencies



To determine if the pilot school's student training record keeping system is adequate and satisfies all regulatory requirements


Significant Interfaces:

Pilot School and/or Provisional Pilot School Applicant

Chief/Assistant Chief Instructor

Certificate Holding District Office (CHDO)


Procedural Guidance:

14 CFR Part 61, Certification: Pilots, Flight Instructors, and Ground Instructors

14 CFR Part 141,                 Pilot Schools      

Order 1380.51,                         Program Tracking and Reporting Subsystem (PTRS)

Order 8900.1, Flight Standards Information Management System (FSIMS)

AC 141-1A (as amended),                 Pilot School Certification


NOTE: Ensure you are using the most current information. The Flight Standards Information Management System (FSIMS) may be used to obtain current guidance.




FAA Form 8000-36,                     PTRS Transmittal Form



1.               Determine need for evaluating the record-keeping system


1.1             Receive record-keeping system from applicant

                      K:               14 CFR 141.101


                      1.2             Open PTRS record

                        K:               Order 1380.51


2.               Evaluate record-keeping system


2.1             Determine that the system allows adequate credit for previous training

K:               14 CFR 141.67


2.2             Ensure students complete all course requirements prior to graduation

K:               14 CFR 141.77


2.3             Chief instructor will ensure training standards are acceptable to the Administrator and review training records prior to signing student graduation certificate

K:               14 CFR 141.85


2.4             Verify school is maintaining a monthly listing of all students enrolled in approved courses and that students get copy of the training syllabus and school safety procedures at the time of enrollment

                        K:               14 CFR 141.93


2.5             Verify school's graduation certificate meets regulatory requirements

K:               14 CFR 141.95


                      2.6             Inspect training record forms for compliance with regulatory requirements

                        K:               14 CFR 141.101

                        K:               Order 8900.1, Vol. 2, Chap. 9, Sec. 1  


3.               Inform applicant if record-keeping system is unsatisfactory or records are incomplete

                        K:               Order 8900.1, Vol. 2, Chap. 9, Sec. 1


4.               Document the evaluation


4.1           File certification documents in CHDO

                          K:             Order 8900.1, Vol. 2, Chap. 9, Sec. 1


5.                 Update Vital Information Subsystem (VIS) file

                        K:               Order 8900.1, Vol. 2, Chap. 9, Sec. 1


6.               Close PTRS record

                        K:               Order 1380.51