Chapter 14-4                                         DOT H 1350.2        
      DIRMM           U.S. DEPARTMENT OF TRANSPORTATION    DOT H 1350.2        
                           OFFICE OF THE SECRETARY                             
                                                           July 5, 2000        
      CHAPTER 14                                                               
      TABLE OF CONTENTS                                                        
      SUBCHAPTER 14.4 - DOT INTERNET POLICY                                    
      14.101    Purpose                                                        
      14.102    Scope                                                          
      14.103    Goals                                                          
      14.104    Definitions                                                    
      14.105    Policy                                                         
      14.106    Responsibilities                                               
      SUBCHAPTER 14.4 - DOT INTERNET POLICY                                    
      14.101 Purpose.                                                          
      The new resources, services, and interconnectivity available via         
      the Internet all introduce new opportunities and risks in the            
      Department of Transportation (DOT) workplace.  This policy               
      enables DOT to take maximum advantage of the Internet's potential        
      while mitigating associated risks.                                       
      14.102 Scope.                                                            
      This policy applies to all DOT organizations that are provided           
      Internet resources in the workplace.  DOT organizations are              
      permitted to further define sections of this policy to ensure            
      alignment with existing internal policies and procedures.                
      14.103 Goal.                                                             
      DOT Internet sites will be designed and technically configured,          
      consistent with available resources to:                                  
      (a)  Satisfy DOT users and customer needs (including persons with        
           disabilities) by enabling them to easily and promptly               
           discover, locate, select, access, and retrieve officially           
           approved for public dissemination information (e.g.,                
           reports, studies, catalogs, directories, facts, data,               
           opinions, etc.);                                                    
      (b)  Provide seamless, secure communications for DOT users and           
      (c)  Streamline processes for DOT users and customers; and               
      (d)  Facilitate and strengthen DOT mission and program                   
      14.104 Definitions.                                                      
      (a)  Cookies are messages given to a web browser by a web server.        
           The browser stores the message in a text file called                
           cookie.txt.  The message is then sent back to the server            
           each time the browser requests a page from the server.              
      (b)  DOT organizations are departmental offices, operating               
           administrations, offices, divisions, and comparable elements        
           of the DOT.                                                         
      (c)  DOT users are individuals authorized to use the Internet as         
           part of their assigned official duties at DOT.  These               
           include DOT employees (full or part-time), volunteers who           
           are authorized to use Departmental resources to access the          
           Internet, and contractor support personnel, consultants,            
      (d)  Home Page is the top-level World Wide Web (WWW) page                
           document that often resembles a table of contents with              
           electronic links to other resources or files on WWW sites.          
           It is commonly the first page displayed when connecting to a        
           WWW server, but may also to refer to the introductory page          
           for any particular set of information on that server.               
      (e)  Internet Resources includes File Transfer Protocol (FTP),           
           Gopher, Telnet, Wide Area Information Server (WAIS), and            
           World Wide Web (WWW) services, and established electronic           
           discussion groups available to employees, contractor support        
           personnel, consultants, etc. using DOT computing or network         
      (f)  Internet Service Provider is a commercial entity offering           
           the transmission, routing, or providing of connections for          
           digital communications, online services (site hosting,              
           electronic mail, etc.), or network access to the Internet.          
      (g)  Posting is the act of placing information on a server               
           connected to a network.  Posted information may include             
           mailings, handouts, brochures, faxes, and press releases,           
           and responses to inquiries, discussion of policy, and any           
           other dissemination of information in any format.                   
      (h)  Server is a computer system that provides a service to              
           another known as a client.                                          
      (i)  Warnings/Disclaimers are statements that warn a user of the         
           limitations and conditions on use of DOT resources on the           
           Internet and similar media, including disclaimers of                
           responsibility for the use of DOT information, notice of use        
           audits and computer system monitoring, and Privacy                  
           Act/sensitive information restrictions.                             
      (j)  Web Managers/Webmasters are those persons who manage the            
           information technology and/or content aspects of websites,          
           such as user accounts, space allocation, page or site               
           design, or program interfaces.                                      
      14.105 Policy.                                                           
      DOT Internet resources will be used -- within prescribed                 
      mandates, laws, and restrictions -- to improve information               
      dissemination and to conduct Departmental business transactions          
      with the public.                                                         
      (a)  Increased Reliance on Website Dissemination.  DOT Internet          
           sites will be developed, within budgetary constraints, to           
           make government information more easily accessible and              
           useful to DOT organizations and our customers.  The                 
           following are examples of conditions in which dissemination         
           via the Internet is appropriate and encouraged:                     
           (1)  Provide public access to large, highly-detailed volumes        
                of information;                                                
           (2)  DOT knows a substantial portion of its information-            
                seeking customers have ready access to the Internet;           
           (3)  DOT information gathering or dissemination is done             
                frequently and/or to a significant, varied customer            
           (4)  Becoming reliant on Internet as the sole means of              
                disseminating information will not impose substantial          
                acquisition or training costs on users, especially             
                state and local governments and small business                 
                entities; and                                                  
           (5)  DOT use of the Internet supports Presidential,                 
                legislative, regulatory, or agency initiatives (e.g.,          
                Electronic Freedom of Information Act, Electronic              
                Commerce, Government Information Locator Service,              
      (b)  Use of DOT Internet Resources.  DOT Internet resources shall        
           be available only for authorized activities, as detailed in         
           this section.                                                       
           (1)  Authorized Use.  DOT Internet resources may be used:           
                (a)  For valid work requirements (e.g., exchange of            
                     information that supports the DOT mission, goals,         
                     and objectives; job-related professional                  
                     development for DOT management and staff; access          
                     scientific, technical, and other information which        
                     has relevance to DOT; and communications with             
                     peers in other Government agencies, academia, and         
                     industry); and                                            
                (b)  For limited incidental personal use (e.g., brief          
                     communications, brief Internet searches, job-             
                     searching in response to Federal Government               
                     downsizing), provided such use does not:                  
                     i.   Directly or indirectly interfere with DOT            
                          computer or networking services;                     
                     ii.  Burden DOT with additional incremental cost;         
                     iii. Interfere with a DOT users' employment or            
                          other obligations to the government; and             
                     iv.  Reflect negatively on DOT or its employees.          
           (2)  Unauthorized Use.  Improper use of DOT Internet                
                resources includes:                                            
                (a)  Use for any purpose that violates the law;                
                (b)  Deliberate concealment or misrepresentation of            
                     identity or affiliation in electronic mail (e-            
                     mail) messages;                                           
                (c)  Unauthorized access to, or alteration of source or        
                     destination addresses of e-mail;                          
                (d)  Actions that interfere with the supervisory or            
                     accounting functions of computer resources,               
                     including attempts to obtain system privileges            
                     unless authorized by system owners;                       
                (e)  Propagation of chain letters, broadcasting                
                     inappropriate messages (e.g., non-business                
                     matters) to lists or individuals, and comparable          
                     resource-intensive unofficial activity;                   
                (f)  Use of DOT Internet resources for any commercial          
                     purpose (unrelated to official activity), for             
                     financial gain (including gambling), or in support        
                     of outside individuals or entities;                       
                (g)  Transmitting, collecting, or storing defamatory,          
                     discriminatory, obscene (including sexually               
                     explicit materials), or harassing messages or             
                (h)  Posting to external newsgroups, bulletin boards,          
                     or other public forums, unless it is a business-          
                     related requirement and appropriate office                
                     approvals have been obtained;                             
                (i)  Engaging in matters directed towards any                  
                     unauthorized fundraising, lobbying, or partisan           
                     political activities;                                     
                (j)  Causing a denial of Internet service to any               
                     legitimate DOT user;                                      
                (k)  Collecting information for use beyond the                 
                     immediate transaction (except as specifically             
                     noted in the stated website privacy policy                
                     statement); and                                           
                (l)  Selling or providing information collected on             
                     Departmental websites for commercial use.                 
      (c)  Conduct on the Internet by DOT Users.  Standards of ethical         
           conduct and appropriate behavior apply to the use of DOT            
           computer networks, including the Internet.  All DOT users           
           shall conduct activities on the Internet with the same              
           integrity as in face-to-face business transactions.  Any            
           illegal, harassing, discriminatory or obscene use, in               
           violation of other DOT policies can be the basis for                
           disciplinary action, up to and including termination or             
           judicial sanction.                                                  
      (d)  Internet Security.  DOT users, managers, and administrators         
           using DOT Internet resources shall receive initial and              
           periodic security awareness training appropriate for their          
           use on the Internet.  DOT Internet sites shall provide for          
           security commensurate with the risk and magnitude of the            
           harm resulting from the loss, misuse, or unauthorized access        
           to or modification of information contained therein.                
      (e)  Internet Privacy.  DOT will ensure people's right to privacy        
           is protected when visiting our public websites.  To this            
           end, the following phased approach has been adopted:                
           (1)  DOT organizations should conduct assessments of its            
                websites to determine what information is being                
                collected, how the information is used, with whom the          
                information may be shared, and the security procedures         
                in place to protect the loss, misuse, or alteration.           
                Based on your review, strong internal policies and             
                procedures should be developed and instituted to               
                protect personal information.  In addition, a privacy          
                policy statement conforming to OMB privacy policy              
                guidance should be displayed on all DOT domain level           
                homepages (e.g., and on all DOT webpages         
                that are major entry points to websites where personal         
                information is collected from the public.  The privacy         
                statement included on all DOT webpages that are major          
                entry points to web sites where substantial personal           
                information is collected from the public should address        
                the items indicated in Appendix C.                             
           (2)  As of January 1, 2000, implementation of DOT privacy           
                policy shall include:                                          
                (a)  Notifying visitors to DOT websites (using language        
                     the same or similar to that shown in Appendix C)          
                     when leaving DOT websites; and                            
                (b)  Prior to establishment of any new hotlink from a          
                     DOT website to a non-DOT website, sending non-DOT         
                     organizations (using language the same or similar         
                     to that shown in Appendix C) a notification               
                     advocating posting a statement of their website           
                     privacy policies and practices.                           
      (f)  Management and Administration of DOT Internet Activities.           
           The DOT Internet connection is an organizational resource.          
           Use of DOT Internet resources shall be managed in a manner          
           that is consistent with good customer service principles,           
           employs sound business practices, and effectively represents        
           the best interests of the Department.                               
           (1)  Monitoring of Internet Usage.  DOT users should be             
                aware that they have no expectation of privacy while           
                using any Government-provided access to the Internet.          
                DOT management reserves the right to periodically              
                monitor employees' use of any DOT computer system or           
                network, including the Internet.  The DOT Internet             
                connection is an organizational resource.  Activities          
                may be subject to monitoring, recording, and periodic          
                audits to ensure they are functioning properly and to          
                protect against unauthorized use.  In addition,                
                authorized personnel may access any user's computer            
                accounts or communications.  Authorized personnel may          
                disclose information obtained through such auditing to         
                appropriate third parties, including law enforcement           
                authorities or Freedom of Information Act requesters.          
                Use of DOT Internet resources is expressly acknowledged        
                by each user to be subject to such monitoring,                 
                recording and auditing.                                        
           (2)  Usage Statistics.  As a management function, evaluation        
                of site usage data (log files) is a valuable way to            
                evaluate the effectiveness of websites.  However,              
                collection of data from publicly accessible sites for          
                undisclosed purposes is inappropriate.  There are              
                commercially available software packages that will             
                summarize log file data into usable statistics for             
                management purposes, such as the most/least requested          
                documents, type of browser software used to access the         
                website, etc.  Use of this type of software is                 
                appropriate, as long as there is full disclosure as            
                specified in the privacy and security notices (see             
                Appendices C and D) and as long as there is compliance         
                with records management storage and disposal                   
           (3)  User-Identifying Collection Methods for Public                 
                Websites.  In accordance with the privacy and security         
                notices (Appendices C and D), it is prohibited to use          
                methods which collect user-identifying information such        
                as extensive lists of previously visited sites, e-mail         
                addresses, or other information to identify or build           
                profiles on individual visitors to publicly accessible         
                websites.  "Cookies" should not be used by DOT web             
                sites, or by contractors when operating web sites on           
                behalf of DOT, unless, in addition to clear and                
                conspicuous notice, the following conditions are met:          
                a compelling need to gather the data on the site;              
                appropriate and publicly disclosed privacy safeguards          
                for handling of information derived from "cookies"; and        
                Secretarial approval should be requested through the           
                Office of the CIO who will expedite the approval               
                process.  In addition, all DOT web sites shall comply          
                with the standards set forth in the Children's Online          
                Privacy Protection Act of 1998 with respect to the             
                collection of personal information online at web sites         
                directed to children.                                          
           (4)  Feedback Mechanisms.  Because of the strategic                 
                importance of the Internet in executing DOT's mission          
                and programs, DOT organizations are strongly encouraged        
                to establish information-sharing forums to solicit             
                input from DOT users and customers about the DOT               
                Internet site effectiveness in terms of message                
                conveyance, information content quality,                       
                responsiveness, ease of use, etc.                              
           (5)  Compliance with Applicable Laws, Regulations, etc.  A          
                number of requirements contained in laws, regulations,         
                Executive Orders, and departmental directives guide DOT        
                Internet use (see Appendix A for some of the key ones).        
                DOT organizations shall ensure that DOT users comply           
                with applicable federal and departmental requirements.         
           (6)  Decisional Authority.  Every DOT Internet site shall           
                designate one or more person(s) as accountable for             
                making day-to-day decisions about Internet site                
                development and maintenance, content,                          
                consistency/linkage with other DOT Internet sites,             
                infrastructure investments, technical operations, etc.         
      14.106  Responsibilities.                                                
      (a)  DOT Chief Information Officer is responsible for:                   
           (1)  Issuing policy and procedural guidance with respect to         
                establishing, operating, and maintaining Web sites.            
           (2)  Advising other DOT organizations on the proper and/or          
                effective use of the Internet consistent with                  
                established IT architectures and capital investments.          
           (3)  Approving top-level domain registrations.                      
      (b)  DOT Operating Administrators and Departmental Officers are          
           responsible for implementing this policy within their               
           respective organizations, including delegating authority and        
           holding delegates (e.g., network administrators, systems            
           security officers, content managers, web designers,                 
           webmasters, etc.) accountable for their actions.  Functions         
           for which DOT Operating Administrators and Departmental             
           Officers are responsible include:                                   
           (1)  Disseminating departmental policies and procedures to          
                employees on the proper use of DOT computing facilities        
                to access the Internet.                                        
           (2)  Working with DOT officials (e.g., Freedom of                   
                Information Officers, public affairs staffs, records           
                management officers, information architects, Privacy           
                Act officers, Information collection officers, etc.) to        
                ensure content placed on DOT Internet sites adheres to         
                regulatory and departmental policies, procedures, or           
           (3)  Providing Internet access and associated computer              
                security training to employees who need to conduct             
                official business via the Internet.                            
           (4)  Efficiently managing Internet facilities to ensure only        
                authorized equipment and software necessary to perform         
                official government business are procured and                  
           (5)  Assuming responsibility for making final determinations        
                as to the appropriateness of employee use of the               
                Internet, when questions arise, including the                  
                acceptability of Internet sites visited and the                
                determination of personal time versus official work            
           (6)  Establishing a process for the identification of               
                information appropriate for posting to websites and            
                ensuring it is consistently applied.                           
           (7)  Establishing WWW sites which:                                  
                     (a)  Have a clearly defined purpose(s);                   
                     (b)  Employ high standards for quality and                
                     (c)  Provide for adequate management oversight of         
                          the website;                                         
                     (d)  Offer feedback mechanisms;                           
                     (e)  Ensure operational integrity of the computer         
                          and network supporting the Internet site;            
                     (f)  Include information that is accurate, up-to-         
                          date, and clearly reflects the stated purpose        
                          of the Internet site;                                
                     (g)  Include notices (i.e., security and privacy,         
                          disclaimer(s)), where appropriate on each DOT        
                          Internet site and transmit standard                  
                          notifications when leaving DOT websites and          
                          when establishing new non-federal government         
                          links on DOT webpages, consistent with               
                          language in Appendices B, C, and D;                  
                     (h)  Are designed to address:  accessibility              
                          issues for persons with disabilities                 
                          (; low-speed modem            
                          interfaces or text-only browsers; conformity         
                          to DOT organization style and content                
                          guidelines; and standardized formats (such as        
                          GIF, JPEG, and MPEG); and                            
                     (i)  Prohibit commercial sponsorships,                    
                          advertisements and endorsements on publicly          
                          accessible websites under their purview.             
           (8)  Prevent excessive proliferation of DOT web servers and         
                Internet sites for distribution of information.                
           (9)  Complying with established DOT standards for Internet          
           (10) Obtaining approval from the Departmental Chief                 
                Information Officer (CIO) prior to entering into any           
                agreements with commercial Internet Service Providers.         
           (11) Establishing appropriate security and operational              
                procedures and audits to ensure continued system               
                operation and data integrity, including:                       
                (a)  Providing user authentication at DOT firewall(s)          
                     for users wishing to establish a real-time                
                     connection with DOT internal computers via the            
                     Internet (see DOT H 1350.2, Chapter 11,                   
                     Information Systems Security Policy);                     
                (b)  Ensuring that DOT Internet Servers and any data to        
                     be accessed by the general public are controlled          
                     as separate areas by the DOT firewall(s) or               
                     located external to DOT firewalls;                        
                (c)  Disabling, unless a specific Internet Service is          
                     needed or required, Internet traffic to prevent           
                     unauthorized access to DOT computer and networking        
                     systems; and                                              
                (d)  Ensuring that information systems security reviews        
                     are completed before any Internet site becomes            
           (12) Obtaining, with assistance of the CIO, prior approval          
                from the Office of Management and Budget for all               
                information collections subject to the Paperwork               
                Reduction Act of 1995 before hosting the collection on         
                DOT Internet sites.                                            
           (13) Ensuring that records management responsibilities are          
                adequately discharged with respect to Internet sites.          
           (14) Ensuring compliance with this policy for those                 
                functions, missions, agencies, and activities under            
                their purview.                                                 
      (c)  DOT Users are responsible for:                                      
           (1)  Adhering to federal and departmental policies and              
                procedures with Internet implications.                         
           (2)  Familiarizing themselves with special requirements for         
                accessing, protecting, and utilizing data, including           
                Privacy Act materials, records management, copyrighted         
                materials, and procurement sensitive data, etc.                
           (3)  Refraining from any practices which might jeopardize           
                the security of the Department's computer systems and          
                data files, including but not limited, to computer             
                virus attacks.                                                 
           (4)  Understanding that there are no privacy expectations           
                when using DOT computing facilities to access the              
                Internet and that communications are not automatically         
                protected from third-party viewing.                            
           (5)  Supporting strict adherence to software vendors'               
                license agreements.                                            
           (6)  Learning about Internet etiquette, customs, and                
                courtesies, including those procedures and guidelines          
                to be followed when using remote computer services and         
                transferring files from other computers.                       
           (7)  Conducting themselves in a way that reflects positively        
                on DOT when using the Internet.                                
                                                             APPENDIX A        
      1.   Americans with Disabilities Act of 1990 (42 USC 12101 note).        
      2.   Children's Online Privacy Protection Act of 1998 (13 USC            
      3.   Computer Fraud and Abuse Act of 1986 (18 USC 1001 note,             
      4.   Computer Security Act of 1987 (15 USC 271 note, 272,                
           278g-3, 278g-4, 278h; 40 USC 759, 759 note).                        
      5.   Electronic Communications Privacy Act of 1986 (18 USC 1367,         
           2232, 2510, 2510 notes, 2511 to 2521, 2701, 2701 note, 2702         
           to 2711, 3117, 3121, 3121 note, 3122 to 3127).                      
      6.   Federal Advisory Committee Act (5 USC Appendix 1).                  
      7.   Federal Records Act (44 USC Chapters 29, 31, 33, and 35).           
      8.   Freedom of Information Act (5 USC 552, 552 notes).                  
      9.   Paperwork Reduction Act of 1995 (5 USC Chapter 35).                 
      10.  Privacy Act of 1974 (5 USC 552a, 552a note).                        
      11.  Section 508 of the Rehabilitation Act of 1973 (as amended by        
           the Workforce Investment Act of 1998 (29 U.S.C. 794d)).             
      12.  OMB Circular A-130, "Management of Federal Information              
           Resources," 61 FR 6428 (February 20, 1996).                         
      13.  Executive Orders 12674 and 12731 "Principles of Ethical             
           Conduct of Government Officers and Employees," 5 CFR Part           
           2635 "Standards of Ethical Conduct for Employees of the             
           Executive Branch," 5 CFR Chapter L and 49 CFR Part 99               
           "Supplemental Standards of Ethical Conduct for Employees of         
           the Department of Transportation."                                  
      14.  Executive Order 13103, "Computer Software Piracy."                  
      15.  DOT H 1350.2, Chapter 14-3, "Electronic Mail Policy."               
      16.  DOT H 1350.250, "DOT Information Systems Security (ISS)             
           Guide" & DOT H 1350.251, "DOT Network Security Guide."              
                                                             APPENDIX B        
                 UNITED STATES DEPARTMENT OF TRANSPORTATION                    
                       DISCLAIMER AND LIABILITY NOTICE                         
      This website and the information it contains are provided as a           
      public service by the U.S. Department of Transportation (DOT).           
      This system is monitored to ensure proper operation, to verify           
      the functioning of applicable security features, and for                 
      comparable purposes.  Anyone using this system expressly consents        
      to such monitoring.  Unauthorized attempts to modify any                 
      information stored on this system, to defeat or circumvent               
      security features, or to utilize this system for other than its          
      intended purposes are prohibited and may result in criminal              
      RESTRICTION OF LIABILITY                                                 
      The DOT makes no claims, promises or guarantees about the                
      accuracy, completeness, or adequacy of the contents of this              
      website and expressly disclaims liability for errors and                 
      omissions in the contents of this website.  No warranty of any           
      kind, implied, expressed or statutory, including but not limited         
      to the warranties of non-infringement of third party rights,             
      title, merchantability, fitness for a particular purpose and             
      freedom from computer virus, is given with respect to the                
      contents of this website or its hyperlinks to other Internet             
      resources.  Reference in this website to any specific commercial         
      products, processes, or services, or the use of any trade, firm          
      or corporation name is for the information and convenience of the        
      public, and does not constitute endorsement, recommendation, or          
      favoring by DOT.                                                         
      Information presented on this website is considered public               
      information and may be distributed or copied.  DOT shall have the        
      unlimited right to use for any purpose, free of any charge, all          
      information submitted to DOT via this site except those                  
      submissions made under separate legal contract.  DOT shall be            
      free to use, for any purpose, any ideas, concepts, or techniques         
      contained in information provided to DOT through this site.              
      LINKS TO OTHER SITES                                                     
      The Department of Transportation's websites have many links to           
      other organizations, such as state/local governments, educational        
      institutions, and non-profit associations.  While we offer these         
      electronic linkages for your convenience in accessing                    
      transportation-related information, please be aware that when you        
      exit Department of Transportation websites, the privacy policy           
      stated on our websites may NOT be the same as that on other              
                                                             Appendix C        
                         STANDARD DOT PRIVACY NOTICE                           
      We collect no personal information about you when you visit our          
      website unless you choose to provide this information to us.             
      However, we collect and store certain information automatically.         
      Here is how we handle information about your visit to our                
      What We Collect and Store Automatically                                  
      If you do nothing during your visit but browse through the               
      website, read pages, or download information, we will gather and         
      store certain information about your visit automatically.  This          
      information does not identify you personally.  We automatically          
      collect and store only the following information about your              
      1.   The Internet domain (for example, "" if you use         
           a private Internet access account, or "" if           
           you connect from a university's domain) and IP address (an          
           IP address is a number that is automatically assigned to            
           your computer whenever you are surfing the Web) from which          
           you access our website;                                             
      2.   The type of browser and operating system used to access our         
      3.   The date and time you access our site;                              
      4.   The pages you visit; and                                            
      5.   If you linked to our website from another website, the              
           address of that website.                                            
      We use the information we collect to count the number and type of        
      visitors to the different pages on our site, and to help us make         
      our site more useful to visitors like you.                               
      If You Send Us E-mail                                                    
      You may choose to provide us with personal information, as in e-         
      mail with a comment or question.  We use the information to              
      improve our service to you or to respond to your request.                
      Sometimes we forward your e-mail to other government employees           
      who may be better able to help you.  Except for authorized law           
      enforcement investigations, we do not share our e-mail with any          
      other outside organizations.                                             
      Links to Other Sites                                                     
      Our website has many links to our partners, especially other             
      federal agencies.  In a few cases we link to private                     
      organizations.  When you link to another site, you are no longer         
      on our site and are subject to the privacy policy of the new             
      Our websites have many links to other organizations, such as             
      state/local governments, educational institutions, and non-              
      profit associations.  While we offer these electronic linkages           
      for your convenience in accessing transportation-related                 
      information, please be aware that when you exit our websites, the        
      privacy policy stated on our websites may NOT be the same as that        
      on other websites.                                                       
                           HOTLINK TO DOT WEBPAGE                              
      The Department of Transportation advocates providing useful              
      transportation information to the general public.  For this              
      reason, we have decided to provide a hotlink to your website from        
      ours.  However, we believe it is important to address the growing        
      public concern about protecting people's privacy on the Internet,        
      and therefore strongly encourage you to post a statement on your         
      website clearly describing your privacy policies and practices.          
      Examples of privacy policies which you may want to adopt or              
      tailor as appropriate for your website can be found at                  Should we receive complaints from our           
      constituents about privacy concerns with respect to your website,        
      we will re-consider continuing to provide linkage to your website        
      from ours.                                                               
      Note:  specific DOT organization name may be substituted where          
      "Department of Transportation" appears in the preceding standard         
      The privacy statement included on all DOT webpages that are major        
      entry points to web sites where substantial personal information         
      is collected from the public should address the items indicated          
           .    Collection and Use of Information - Disclose the means         
                by which you collect information both with your users'         
                explicit knowledge (registration forms, order forms,           
                etc.) and without their explicit knowledge (logged             
                files, cookies)                                                
           .    Who - Who is Collecting the Information                        
           .    Use and Sharing - Use of the Information Collected and         
                if/how it is being shared                                      
           .    Security - Inform users what types of security                 
                procedures you have in place to protect the loss,              
                misuse, or alteration of the information collected             
           .    Data Quality and Access - Provide users with a                 
                mechanism to correct and update their pertinent                
                personally identifiable information.                           
                                                             Appendix D        
                               SECURITY NOTICE                                 
      The following notice and consent banner, may be used on all DOT          
      websites with security and access controls.                              
                     ** WARNING ** WARNING ** WARNING **                       
      This is a United States Department of Transportation (DOT)               
      computer system.  DOT systems, including all related equipment,          
      networks, and network devices (specifically including Internet           
      access) are provided for the processing of official U.S.                 
      Government information only.  Unauthorized access or use of this         
      computer system may subject violators to criminal, civil, and/or         
      administrative action.                                                   
      All information on this computer system may be intercepted,              
      recorded, read, copied, and disclosed by and to authorized               
      personnel for official purposes, including criminal                      
      investigations.  Access or use of this computer system by any            
      person whether authorized or unauthorized, constitutes to consent        
      to these terms.                                                          
                     ** WARNING ** WARNING ** WARNING **