FAA FLIGHT STANDARDS SERVICE AFS FLIGHT PROGRAM DIVISION

QPM #

 

 

 

Revision

 

Revision 6

 

Title: FOM Revision 6 Summary of Changes

Effective Date: May 01, 2012

Page 1

This summary includes the changes incorporated in AFS Flight Program Flight Operations Manual (FOM) Revision 6. In accordance with FOM Section 103.2.5, the Record of Revision, List of Effective Pages, and Table of Contents are updated. In addition, the significant changes discussed below are reflected in FOM Revision 6. The change is described and the section number is noted for ease of reference. Changes to update the glossary, correct typographical errors and/or re-number sections are not discussed below. Users should review the current FOM, available on FSIMS, and direct any questions to the AFS Flight Program Office (AFS-60).

A.                                  References to AFS Flight Program Division Manager Updated: All references to the AFS Flight Program Manager are updated to AFS Flight Program Division Manager and/or AFS Flight Program Division Manager (or designee), as appropriate. (Global Change)

B.                                FOM Revision Effective Upon Posting to FSIMS: The FOM Revision will be effective upon posting on FSIMS. In circumstances where a significant safety concern exists, the AFS Flight Program Division Manager can issue an AFS-60 Policy Memorandum immediately implementing certain changes incorporated in the Revision prior to posting on FSIMS. (Section 103.2.5)

C.                                Responsibilities of Central Administration Branch Manager Updated: The responsibilities of the Central Administration Branch Manager are updated. (Sections 204.4 & Section 304.2)

D.                                Responsibilities of FACTS Data Entry Personnel Updated: The responsibilities of the FACTS Data Entry Personnel are updated, references to FICO are removed, and references to FACTS Maintenance Requests are removed in order to reflect current AFS-60 policy and procedures. (Sections 204.20, 304.5, 404.12 & 504.7)

E.                                Operations Inspector Training and Currency Requirements Matrix Updated: Line 9 of the Operations Inspector Training and Currency Requirements Matrix (Figure 200-2) is updated to reflect that an AFS Flight Program assignment is not required to perform Part 121 IOE from an observer seat. (Figure 200-2)

F.                                  Formal Training Requirement for Inspectors with Rotorcraft-Helicopter Assignment Clarified: Inspectors with a rotorcraft-helicopter assignment must complete the VFR/IFR refresher training course every 12 months. (Section 206.3.1)

G.                                References to 4040-2 Helicopter Checks Updated: Additional sections updates to include requirement that AFS Flight Program Manager (or designee) approve 4040-2 for an annual flight evaluation in rotorcraft-helicopter prior to flight in accordance with current AFS-60 policy. (Sections 206.3.2 & 308.1)

H.                                Specific List of Positions Removed: The specific list of positions included in Chapter 300 is removed for ease of future revision. (Section 304)

FAA FLIGHT STANDARDS SERVICE AFS FLIGHT PROGRAM DIVISION

QPM #

 

 

 

Revision

 

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Title: FOM Revision 6 Summary of Changes

Effective Date: May 01, 2012

Page 1

I.                                        4040-2 Equivalent Introduced and Process Clarified: AFS Flight Program 4040-2 equivalent and task lists introduced and incorporated. Figure 300-1 revised. (Section 308.1 & Global Change to incorporate AFS Flight Program 4040-2 equivalent)

J.                                    4040-6 Service Center Process Clarified: AFS Flight Program 4040-6 process for flights conducted at Service Center clarified and Figure 300-3A added. (Section 308.2)

K.                                4040-7 Equivalents Introduced and Process Clarified: AFS Flight Program 4040-7 equivalents (EBC/135, Semiannual & Sim Fam) introduced and incorporated. Figure 300-4 revised. (Section 308.3 & Global Change to incorporate AFS Flight Program 4040-7 equivalent)

L.                                  Crewmember Information Transmittal Introduced and Process Added: AFS Flight Program Crewmember Information Transmittal introduced and process incorporated.     (Section 308.3, 308.4 & Global Change to incorporate AFS Flight Program Crewmember Information Transmittal)

M.                                Annual Review and Aircraft Equipment Review Sections Deleted: Sections addressing requirement to note annual review and annual aircraft equipment review deleted. (Sections 406.3.6 & 406.3.7)

N.                                Requirement to Use AFS Flight Program King Air Aircraft Updated: Flight program participants must use the AFS Flight Program King Air aircraft, when available, for currency or proficiency flight activities. (Sections 406.8(d) & 510)

O.                              Currency Requirement for Turboprop Aircraft Clarified: Tasks accomplished in a turboprop multi-engine airplane satisfy the currency requirements for the same tasks in a turboprop single engine airplane. (Sections 406.8(d))

P.                                Service Center Responsibilities for King Air Flights Clarified: The Service Center provides flight following and processes flight requests and documentation associated with AFS Flight Program King Air Flights. (Section 511 & 608.1)

Q.                              Requirement for Filing Flight Plan for Rental Aircraft Clarified: Requirement to file a VFR or IFR Flight Plan only applies to airplane and helicopter flights. (Section 608.2)

R.                                Qualifications for RFSO and FFSO Changed: In order to be designated as a RFSO or FFSO, an individual must be an Aviation Safety Inspector (Operations) and possess at least an FAA Commercial Pilot Certificate. RFSOs and FFSOs no longer require an AFS Flight Program assignment. (Section 703.2)

S.                                Requalification Defined: Definition of Requalification added to Glossary. (Appendix A Glossary)

 

 

AFS Flight Program

Flight Operations Manual

 

PREFACE

 

 

The Flight Standards Service (AFS) Flight Program is designed to ensure that aviation safety inspectors maintain flight proficiency and current knowledge of aircraft, systems, the safety management system, and the National Airspace System.

 

The AFS Flight Program Flight Operations Manual (FOM) contains policies and procedures that serve as guidance for AFS Flight Program participants at the national, regional, and facility level (including management, aviation safety inspectors, and administrative personnel).

 

In the past, several different documents outlined requirements for operation of aircraft by the FAA. This required users to refer to multiple sources for guidance. The AFS Flight Program Extended Committee achieved the goal of designing the FOM to be a single-source guidance document for participants in the AFS Flight Program.

 

Each AFS Flight Program participant at the national, regional, and facility level has been briefed on the FOM, and the operational and administrative guidance relating to the AFS Flight Program and its component programs.

 

The guidance provided in the FOM shall be used in conjunction with the latest version of FAA Order 4040.9, FAA Aircraft Management Program, and AFS Flight Program participants are expected to understand the policies and procedures in the FOM, as well as the requirements contained in the current version of Order 4040.9.

 

The FOM is incorporated by reference in Order 4040.9 in the AFS Flight Program Appendix, and it is available for download from the Flight Standards Information Management System (FSIMS). In addition, the AFS Flight Program Web site contains useful links to the information referenced in the FOM.

 

      John W. McGraw                                                    Euel Henry

       Deputy Director                                                      Flight Program Manager

       AFS Policy Oversight                                             AFS Flight Program

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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Page ii, List of Effective Pages, Table of Contents, Chapter 100 (2, 3), Chapter 200 (12, 19-21, 28, 31), Chapter 300 (4-8,12), Chapter 400 (7-10, 15-18, 36), Chapter 500 (5, 6), Chapter 600 (9, 10, 17, 21-30), Chapter 700 (9, 11, 12), Chapter 800 (5, 7-10), Chapter 1000 (1), Page A-ii, Page A-1, Page B-2, Page C-2, Page D-2, Appendix E (all pages), Appendix F (all pages)

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ROR (all pages), List of Effective Pages (all pages), Table of Contents (all pages), Chapter 100 (3), Chapter 200 (2-34), Chapter 300 (5, 7-16), Chapter 400 (8, 9, 16-42), Chapter 500 (6, 8, 9), Chapter 600 (11, 18, 19-25), Chapter 700 (6-18), Chapter 900 (1, 2), Appendices (A-i), Appendix A (A-1, A-2, A-3)

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ROR (all pages), List of Effective Pages (all pages), Table of Contents (all pages), Chapter 100 (1, 3), Chapter 200 (10, 11, 12, 17, 18, 20, 21, 22, 35, 36), Chapter 300 (7, 8, 11), Chapter 400 (all pages), Chapter 600 (2), Chapter 700 (6), Chapter 800 (5, 13), Chapter 900 (5), Appendix A (A-1, A-2)

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ROR (all pages), LEP (all pages), Table of Contents (all pages), Chapter 100 (1-3), Chapter 200 (1-7, 10-15, 17, 19-26, 28-31, 33, 35-36), Chapter 300 (all pages), Chapter 400 (all pages), Chapter 500 (1-4, 8-9), Chapter 600 (1-4, 9, 14, 17, 27), Chapter 700 (2-3, 16), Chapter 800 (1-2, 5-6, 13-14), Chapter 900 (2-3, 5-7), Chapter 1000 (1), Appendix A (A-5)

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TABLE OF CONTENTS

PREFACE.......................................................................................................................................... i

RECORD OF REVISION................................................................................................................. ROR-i

LIST OF EFFECTIVE PAGES........................................................................................................ LEP-i

TABLE OF CONTENTS.................................................................................................................. TOC-i

CHAPTER 100:  GENERAL........................................................................................................... 1

101             Purpose and Background................................................................................................... 1

102             Applicability....................................................................................................................... 1

103             Maintenance and Revisions.................................................................................................2

103.1               FOM Maintenance and Revision Process...................................................................2

103.2               FOM Revisions.......................................................................................................... 2

CHAPTER 200:  FLIGHT PROGRAM ADMINISTRATION....................................................... 1

201             Purpose.............................................................................................................................. 1

202             Applicability........................................................................................................................ 1

203             Program Administration....................................................................................................... 1

204             Roles and Responsibilities.................................................................................................... 2

204.1               Director, Flight Standards Service............................................................................... 2

204.2               AFS Flight Program Division Manager......................................................................... 2

204.3               AFS Flight Program Flight Safety Officer..................................................................... 2

204.4               Central Administration Branch Manager....................................................................... 3

204.5               Service Center Manager.............................................................................................. 3

204.6               King Air Coordinator................................................................................................... 3

204.7               Flight Standards Inspector Resource Program Coordinator........................................... 4

204.8               Flight Standards Inspector Resource Program Analyst.................................................. 4

204.9               National Resource Inspector........................................................................................ 4

204.10            King Air Program Analyst............................................................................................. 5

204.11            Standardization Check Pilot.......................................................................................... 5

204.12            AFS Regional Division Manager.................................................................................... 6

204.13            Regional Flight Program Coordinator............................................................................. 6

204.14            Regional Flight Safety Officer........................................................................................ 7

204.15            Facility Manager........................................................................................................... 8

204.16            Supervisor.................................................................................................................... 9

204.17            Facility Flight Program Coordinator............................................................................... 9

204.18            Facility Flight Safety Officer.......................................................................................... 9

204.19            Administrative Officer................................................................................................. 10

204.20            FACTS Data Entry..................................................................................................... 10

204.21            Facility Check Pilot..................................................................................................... 10

204.22            Industry Check Pilot.................................................................................................... 11

204.23            FAA Instructor Pilot.................................................................................................... 11

204.24            King Air Instructor Pilot............................................................................................... 12

204.25            Flight Program Participant............................................................................................ 12

204.26            Pilot-in-Command....................................................................................................... 13

204.27            Second-in-Command.................................................................................................. 13

204.28            Other Crewmember..................................................................................................... 13

204.29            Trainee........................................................................................................................ 13

205             Official Travel...................................................................................................................... 14

205.1               Official Travel on AFS Flight Program Aircraft............................................................. 14

205.2               Senior Federal Officials and Non-Federal Travelers...................................................... 14

206             Assignments......................................................................................................................... 14

206.1               Flight Program Requirements........................................................................................ 17

206.2               Flight Programs............................................................................................................ 18

206.3               Requirements for Assignment to Certification Activities.................................................. 20

206.4               Recurrency Provisions.................................................................................................. 23

206.5               Airman Certificate Requirement for Assignment as Crewmember................................... 24

206.6               Medical Certificate Requirement for Assignment as Crewmember.................................. 24

206.7               Flight Program Participant Designations in FACTS........................................................ 24

207             Inspector Status.................................................................................................................... 24

207.1               Requirements for Inspector to Serve as PIC during Practical Tests................................ 24

207.2               Inspector Status - Aircraft Requiring a Flight Crew of Two or More.............................. 25

207.3               Inspector Status - Pilot Qualifications are in Dispute...................................................... 25

207.4               Inspector Status - Crew Rest Practices......................................................................... 25

207.5               Inspector Status - Training and Currency Requirements................................................. 25

208             Funding Priorities.................................................................................................................. 27

208.1               First Priority................................................................................................................. 28

208.2               Second Priority............................................................................................................ 28

208.3               Third Priority............................................................................................................... 28

208.4              Fourth Priority.............................................................................................................. 28

208.5              Fifth Priority................................................................................................................. 28

208.6              Sixth Priority................................................................................................................ 28

208.7              Seventh Priority............................................................................................................ 28

208.8              Eighth Priority............................................................................................................... 28

208.9              Ninth Priority................................................................................................................ 29

209             Flight Program Participant Reviews....................................................................................... 30

209.1               Annual Review............................................................................................................. 30

209.2               Recurring Flight Reviews.............................................................................................. 30

210             Special Projects................................................................................................................... 31

210.1               Definition..................................................................................................................... 31

210.2               Request for Special Project Aircraft Use...................................................................... 31

211             Waivers............................................................................................................................... 32

211.1               Submitting a Waiver Request....................................................................................... 32

211.2              Types of Waivers........................................................................................................ 32

212             Pilot Records Improvement Act........................................................................................... 35

212.1               Record Retention........................................................................................................ 36

212.2               Processing a Records Request.................................................................................... 36

212.3               Part 135 Operations................................................................................................... 36

CHAPTER 300:  FLIGHT ACTIVITY AND CREW TRACKING SYSTEM............................... 1

301             Purpose............................................................................................................................... 1

302             Applicability......................................................................................................................... 1

303             Program Administration........................................................................................................ 1

304             Program Roles and Responsibilities....................................................................................... 1

304.1               AFS Flight Program Division Manager......................................................................... 2

304.2               Central Administration Branch Manager....................................................................... 2

304.3               Regional Flight Program Coordinator........................................................................... 2

304.4               Facility Manager.......................................................................................................... 3

304.5               FACTS Data Entry..................................................................................................... 3

304.6               Facility Flight Program Coordinator............................................................................. 3

304.7               Flight Program Participant........................................................................................... 4

305             Planning Tasks..................................................................................................................... 4

306             Recording Tasks.................................................................................................................. 4

307             Certification of Task Completion.......................................................................................... 5

308             FACTS Data Sources.......................................................................................................... 5

308.1               Crewmember Check Record....................................................................................... 6

308.2               FAA Form 4040-6, FAA Aircraft Request and Use Record......................................... 8

308.3               Crewmember Authorization......................................................................................... 13

308.4               Crewmember Information Transmittal........................................................................... 16

309             Record Retention Requirements............................................................................................ 16

310             FACTS Search Functions..................................................................................................... 16

310.1               Crewmember Lookup.................................................................................................. 16

310.2               National Resource Inspector......................................................................................... 16

310.3               Current and/or Qualified Inspector................................................................................ 17

311             FACTS Budget Module....................................................................................................... 17

CHAPTER 400:  FLIGHT PROGRAMS.......................................................................................... 1

401             Purpose................................................................................................................................ 1

402             Applicability.......................................................................................................................... 1

403             Program Administration......................................................................................................... 1

404             Program Roles and Responsibilities........................................................................................ 1

404.1               AFS Flight Program Division Manager........................................................................... 2

404.2               King Air Instructor Pilot................................................................................................ 2

404.3               AFS Regional Division Manager.................................................................................... 2

404.4               Regional Flight Program Coordinator............................................................................. 3

404.5               Facility Check Pilot....................................................................................................... 3

404.6               Industry Check Pilot .....................................................................................................3

404.7               FAA Instructor Pilot..................................................................................................... 4

404.8               Facility Manager ...........................................................................................................4

404.9               Supervisor.................................................................................................................... 5

404.10            Facility Flight Program Coordinator............................................................................... 5

404.11            Flight Program Participant............................................................................................. 5

404.12            FACTS Data Entry....................................................................................................... 6

405             Program Documentation........................................................................................................ 6

405.1               Flight Program Participants........................................................................................... 6

405.2               Flight Program Flights................................................................................................... 6

406             Events Based Currency Program........................................................................................... 6

406.1               Program Purpose......................................................................................................... 6

406.2               Program Assignment Criteria........................................................................................ 8

406.3               Program Currency........................................................................................................ 8

406.4               Program Flight Time...................................................................................................... 8

406.5               Group I Inspector......................................................................................................... 8

406.6               Group I Inspector Tasks............................................................................................. 10

406.7               Required Tasks........................................................................................................... 10

406.8               Aircraft Types............................................................................................................. 12

406.9               Group II Inspector Tasks............................................................................................ 29

407             Semiannual Program............................................................................................................ 33

407.1               Program Purpose........................................................................................................ 33

407.2               Program Assignment Criteria....................................................................................... 33

407.3               Program Currency....................................................................................................... 34

407.4               Program Flight Time.................................................................................................... 34

407.5               Logging Time.............................................................................................................. 35

407.6               Semiannual Program General Requirements.................................................................. 35

407.7               Participant Review and Revalidation............................................................................. 35

407.8               Required Tasks............................................................................................................ 36

407.9               Combining Tasks......................................................................................................... 37

407.10            Requalification.............................................................................................................. 37

408             Simulator Familiarization Program......................................................................................... 37

408.1               Program Purpose......................................................................................................... 37

408.2               Program Assignment Criteria........................................................................................ 37

408.3               Program Currency....................................................................................................... 37

408.4               Simulator Flight Time................................................................................................... 37

408.5               Program Guidelines..................................................................................................... 38

408.6               Program Currency....................................................................................................... 38

408.7               Participant Review and Revalidation............................................................................. 38

408.8               Suggested List of Events.............................................................................................. 39

408.9               Recurrency.................................................................................................................. 40

409             AFS 135 Program................................................................................................................ 40

409.1               Program Purpose......................................................................................................... 40

409.2               Program Assignment Criteria........................................................................................ 40

409.3               Program Currency....................................................................................................... 40

409.4               Participant Review and Validation................................................................................ 40

CHAPTER 500:  RENTAL AIRCRAFT AND KING AIR PROGRAMS....................................... 1

501             Purpose................................................................................................................................. 1

502             Applicability........................................................................................................................... 1

503             Program Administration.......................................................................................................... 1

503.1               Budget.......................................................................................................................... 1

503.2               FACTS Budget Module................................................................................................ 2

504             Program Roles and Responsibilities......................................................................................... 2

504.1               AFS Regional Division Manager..................................................................................... 2

504.2               AFS Flight Program Division Manager........................................................................... 2

504.3               Regional Flight Program Coordinator............................................................................. 2

504.4               Facility Manager........................................................................................................... 3

504.5               Facility Flight Program Coordinator................................................................................ 3

504.6               Administrative Officer.................................................................................................... 3

504.7               FACTS Data Entry........................................................................................................ 3

504.8               Flight Program Participant.............................................................................................. 4

505             Required Tasks and Required Flight Time............................................................................... 4

506             Rental Aircraft Process........................................................................................................... 5

506.1               Verify Crewmember Status............................................................................................ 5

506.2               Identify Appropriate Category and Class of Aircraft....................................................... 5

506.3               Review FACTS Budget Module for Funds..................................................................... 5

506.4               Prepare Rental Authorization.......................................................................................... 6

506.5               Process Vendor Payment............................................................................................... 6

507             Vendor Requirements............................................................................................................. 8

508             Post Flight Data Entry............................................................................................................. 8

509             Insurance............................................................................................................................... 8

510             AFS Flight Program King Air Program................................................................................... 8

511             King Air Program Scheduling................................................................................................. 9

512             Turboprop Certification Activities........................................................................................... 9

 

CHAPTER 600:  PART 91 OPERATIONS..................................................................................... 1

601             Purpose................................................................................................................................ 1

602             Applicability.......................................................................................................................... 1

603             Program Administration......................................................................................................... 1

604             Program Roles and Responsibilities........................................................................................ 1

604.1               AFS Flight Program Division Manager.......................................................................... 1

604.2               Facility Check Pilot....................................................................................................... 2

604.3               Industry Check Pilot..................................................................................................... 2

604.4               Standardization Check Pilot.......................................................................................... 2

604.5               FAA Instructor Pilot..................................................................................................... 3

604.6               King Air Instructor Pilot................................................................................................ 4

604.7               Facility Manager........................................................................................................... 5

604.8               Supervisor.................................................................................................................... 5

604.9               Pilot-in-Command........................................................................................................ 5

604.10            Second-in-Command.................................................................................................... 6

604.11            Flight Program Participant............................................................................................. 6

605             Crew Composition................................................................................................................ 6

605.1               AFS Flight Program King Air Aircraft........................................................................... 6

605.2               Rental Aircraft.............................................................................................................. 6

606             Passengers............................................................................................................................ 7

606.1               AFS Flight Program King Air Aircraft........................................................................... 7

606.2               Rental Aircraft.............................................................................................................. 7

607             Fitness for Flight.................................................................................................................... 7

607.1               Drugs/Medication/Alcohol............................................................................................. 8

607.2               Illness........................................................................................................................... 8

607.3               Scuba Diving................................................................................................................. 8

607.4               Blood Donations........................................................................................................... 8

607.5               Altitude Chamber.......................................................................................................... 8

607.6               Crew Rest.................................................................................................................... 8

608             Flight Following and Dispatch................................................................................................ 9

608.1               AFS Flight Program King Air Aircraft........................................................................... 9

608.2               Rental Aircraft.............................................................................................................. 9

609             Minimum Equipment List (MEL).......................................................................................... 11

609.1               AFS Flight Program King Air Aircraft.......................................................................... 11

609.2               Rental Aircraft............................................................................................................. 11

610             Flight Planning...................................................................................................................... 11

610.1               Completion of FAA Aircraft Request and Use Record, Form 4040-6........................... 11

610.2               Weight and Balance..................................................................................................... 11

610.3               Weather...................................................................................................................... 12

611             Survival Equipment.............................................................................................................. 12

611.1               Mission Requirements.................................................................................................. 12

611.2               Equipment Requirements.............................................................................................. 12

611.3               Stowage Requirements................................................................................................ 14

611.4               Briefing of Passengers. 14

612             Pre-Departure Procedures................................................................................................... 14

612.1               Briefing and Debriefing Requirements........................................................................... 14

612.2               Command and Control................................................................................................ 15

612.3               Preflight Procedures.................................................................................................... 16

612.4               Passenger Briefing....................................................................................................... 17

612.5               Fuel and Oil Servicing.................................................................................................. 18

612.6               Fuel Requirements....................................................................................................... 18

612.7               Runway, Wind, and Airport/Heliport Information.......................................................... 18

612.8               Severe Weather, Thunderstorms, or Turbulence Avoidance.......................................... 19

612.9               Operations in Icing Conditions...................................................................................... 19

612.10            Extended Over-water Procedures................................................................................. 20

613             Departure, Enroute, and Landing Procedures......................................................................... 20

613.1               Use of Autopilot........................................................................................................... 20

613.2               Emergency Frequency Monitoring/Search..................................................................... 20

613.3               Call-Outs..................................................................................................................... 21

613.4               Maneuvers Limitations.................................................................................................. 25

613.5               Engine Failure.............................................................................................................. 26

613.6               Hijack and Bomb Threat Procedures............................................................................ 26

613.7               Weather Minimums...................................................................................................... 26

613.8               Landings...................................................................................................................... 26

613.9               Helicopter Autorotations.............................................................................................. 27

613.10            Practice (Simulated) Emergency Descent...................................................................... 27

614             Emergency Procedures......................................................................................................... 27

614.1               Inflight Emergency........................................................................................................ 27

614.2               Mechanical Failure/Interruption.................................................................................... 27

614.3               Emergency Passenger Briefing...................................................................................... 28

614.4               Emergency Evacuation Duties....................................................................................... 28

615             Reporting Hazardous Conditions........................................................................................... 28

616             Post-Flight Procedures......................................................................................................... 29

616.1              Parking and Security..................................................................................................... 29

616.2               Civil Disturbance.......................................................................................................... 29

CHAPTER 700:  FLIGHT SAFETY PROGRAM............................................................................. 1

701             Purpose................................................................................................................................. 1

702             Applicability........................................................................................................................... 1

703             Program Administration.......................................................................................................... 1

703.1               Designation of Regional and Facility Flight Safety Officers............................................... 2

703.2               Regional and Facility Flight Safety Officer Minimum Requirements.................................. 2

703.3               Facility Flight Safety Management System Records......................................................... 2

703.4               AFS Flight Program Safety Committee........................................................................... 2

704             Program Roles and Responsibilities......................................................................................... 3

704.1               AFS Flight Program Flight Safety Officer........................................................................ 3

704.2               Regional Division Manager............................................................................................. 3

704.3               Regional Flight Safety Officer......................................................................................... 4

704.4               Facility Manager............................................................................................................ 5

704.5               Facility Flight Safety Officer........................................................................................... 5

704.6               Facility Program Coordinator......................................................................................... 6

704.7               Flight Program Participant.............................................................................................. 6

705             Flight Safety Program Training Requirements and Procedures.................................................. 6

706             The AFS Flight Program Safety Program................................................................................ 7

706.1               Safety Meetings............................................................................................................. 7

706.2               Safety Information.......................................................................................................... 8

706.3               Safety Awareness.......................................................................................................... 8

706.4               Safety Risk Management................................................................................................ 8

707             Requirements and Procedures for Handling of AFS Accidents, NTSB Reportable Incidents, and SSEs....................................................................................................................................................  8

707.1               Forms and Instructions................................................................................................... 8

707.2               Post-Accident/Incident 4040-2 Evaluation...................................................................... 9

707.3               Safety Significant Event (SSE)........................................................................................ 9

708             Internal Evaluation Program.................................................................................................... 9

708.1               Internal Evaluations...................................................................................................... 10

708.2               Surveillance................................................................................................................. 10

708.3               Safety.......................................................................................................................... 11

708.4              System Safety.............................................................................................................. 11

708.5               Reporting Process....................................................................................................... 12

708.6              Corrective Action Process........................................................................................... 15

CHAPTER 800:  FLIGHT STANDARDS INSPECTOR RESOURCE PROGRAM.................. 1

801             Purpose................................................................................................................................ 1

802             Applicability.......................................................................................................................... 1

803             Program Administration......................................................................................................... 1

804             Program Roles and Responsibilities........................................................................................ 1

804.1               Flight Standards Inspector Resource Program Coordinator............................................ 1

804.2               Flight Standards Inspector Resource Program Analyst................................................... 2

804.3               National Resource Inspector......................................................................................... 2

805             Process for Obtaining an Inspector Resource......................................................................... 2

805.1               Requesting an NRI....................................................................................................... 2

805.2               Searching for an NRI in FACTS................................................................................... 3

805.3               Timeframe if an NRI is Designated................................................................................ 3

805.4               Timeframe - NRI not Available..................................................................................... 3

805.5               FSIRP Approval........................................................................................................... 3

805.6               Travel Authorization....................................................................................................... 3

806             Inspector Resource Request................................................................................................... 5

807             National Resource Inspector.................................................................................................. 5

807.1               NRI MOU Procedures................................................................................................. 6

807.2               NRI EBC Procedures................................................................................................... 9

808             Letter of Authorization (LOA) Request................................................................................ 11

808.1               Issuing the LOA to the Best Qualified Inspector........................................................... 11

808.2               Determining the Best Qualified Inspector...................................................................... 11

809             Limitations on FSIRP Travel Funding.................................................................................... 13

810             Mentoring Program.............................................................................................................. 14

810.1               Designated Course Mentor for AFS Flight Courses...................................................... 14

810.2               Responsibilities of Course Mentor................................................................................ 14

CHAPTER 900:  PRE-EMPLOYMENT FLIGHT EVALUATION PROGRAM............................. 1

901             Purpose.................................................................................................................................. 1

902             Applicability........................................................................................................................... 1

903             Program Administration.......................................................................................................... 1

904             Program Roles and Responsibilities......................................................................................... 2

904.1               AFS Flight Program Division Manager........................................................................... 2

904.2               Service Center Manager................................................................................................ 2

904.3               King Air Program Analyst.............................................................................................. 2

904.4               Pre-employment Check Pilot......................................................................................... 2

904.5               Facility Manager............................................................................................................ 3

904.6               Applicant...................................................................................................................... 4

905             General Content of a Pre-employment Flight Check............................................................... 4

906             General Aviation and Air Carrier Pre-employment Flight Check Process................................. 4

907             Waiver of AC Pre-employment Flight Check Requirement...................................................... 5

908             Evaluating Applicant Flight Check Performance...................................................................... 5

909             Documentation of Flight Check Results................................................................................... 6

910             Failure Procedures................................................................................................................. 6

910.1               Informing Applicant....................................................................................................... 6

910.2               Notification of Requesting Office................................................................................... 7

910.3               Status of Applicants Who Fail a Pre-employment Flight Check...................................... 7

911             Notification of Flight Evaluation Results.................................................................................. 7

912             AFS Flight Program Flight Experience Questionnaire and Critique.......................................... 7

CHAPTER 1000:  AFS SERVICE CENTERS............................................................................... 1

1001           Purpose............................................................................................................................... 1

1002           Applicability......................................................................................................................... 1

1003           Program Administration........................................................................................................ 1

1004           Program Roles and Responsibilities....................................................................................... 1

1005           AFS Service Center Locations.............................................................................................. 2

1006           Future AFS Service Center Roles.......................................................................................... 2

APPENDICES.................................................................................................................................... A-i

APPENDIX A – GLOSSARY............................................................................................................ A-1

APPENDIX B – AFS FLIGHT PROGRAM GENERAL OPERATIONS MANUAL.................. B-1

APPENDIX C – 14 CFR PART 135 FAA APPROVED TRAINING PROGRAM..................... C-1

APPENDIX D – APPROVED AIRCRAFT INSPECTION PROGRAM...................................... D-1

APPENDIX E – C90 GTi/GTx STANDARD OPERATING PROCEDURES/CALL-OUTS.... E-1

APPENDIX F – C90 STANDARD OPERATING PROCEDURES/CALL-OUTS..................... F-1

 

 

 

CHAPTER 100:  GENERAL

101   Purpose and Background

Qualified, proficient, and current Aviation Safety Inspectors (ASI), conducting technical work functions, best serve the public interest, promote workforce safety, and protect the credibility of the Federal Aviation Administration (FAA) in carrying out its safety oversight mission. Through participation in the Flight Standards Service (AFS) Flight Program, inspectors maintain the flight proficiency and current knowledge of aircraft, systems, and the National Airspace System (NAS).

In accordance with the current edition of FAA Order 4040.9, FAA Aircraft Management Program, the Associate Administrator for Aviation Safety (AVS-1) delegates responsibility for operational control of AFS Flight Program aircraft to the AFS Flight Program Division Manager.

The AFS Flight Standards Flight Operations Manual (FOM) outlines AFS policies and procedures that the AFS Flight Program uses for its flight program operations. In the past, several different documents outlined requirements for operation of aircraft by the FAA. This required users to refer to multiple sources for guidance. We designed the FOM to be a single-source guidance document for participants in the AFS Flight Program. The FOM is revised in conjunction with the latest revision of Order 4040.9 and incorporated by reference, as part of the AFS Flight Program manual system, in the AFS Flight Program Appendix.   The AFS Flight Program Division Manager will ensure that the FOM is consistent with the guidance in the current edition of Order 4040.9. Nothing in this document shall override the guidance in FAA Order 4040.9 as amended.

102   Applicability

The FOM applies to all AFS Flight Program participants as they carry out duties that require AFS Flight Program support and conduct flight operations under the current FAA Order 4040.9. Users of this FOM include management and support personnel who administer the AFS Flight Program. The Flight Program components consist of:

Flight Activity and Crew Tracking System (FACTS) as it applies to the AFS Flight Program

Rental Aircraft Program

King Air Program

Flight Safety Program

Flight Standards Inspector Resource Program (FSIRP)

Pre-employment Flight Evaluation (New Hire) Program

Any personnel authorized to participate in the AFS Flight Program must comply with the provisions of this FOM. This document does not cover Title 14 Code of Federal Regulations (14 CFR) part 135 operations. AFS conducts all Flight Program 14 CFR part 135 operations under the AFS Flight Program Air Operator Certificate.

 

103   Maintenance and Revisions

This section explains how we maintain and revise the FOM.

103.1 FOM Maintenance and Revision Process

The AFS Flight Program Office, under the direction of the AFS Flight Program Division Manager, maintains the FOM.  

The AFS Flight Program Division Manager provides the approval signature for the FOM and all FOM revisions.

The Flight Standards Information Management System (FSIMS) contains an electronic copy of the official FOM under: Publications/Other Documents/AFS Flight Program Flight Operations Manual. The most current version of the FOM is available on FSIMS.

103.2 FOM Revisions

When the Flight Program Office finalizes a revision, the AFS Flight Program Division Manager:

Files a hard copy of the record of revision, list of effective pages and all revised pages with the master copy of the FOM

Forwards the revised FOM for posting on FSIMS to the FSIMS librarian.

Notifies all users of the revision

Notifies the submitter of the final outcome of the suggested change, if applicable

103.2.1                     Suggesting Changes to the FOM

The Flight Program Office processes the suggested changes in accordance with Figure 100-1: Change Process Flowchart. Any FOM user can e-mail suggested changes to 9-ASW-AFS-Flight-Program@faa.gov , using Figure 100-2: FOM Suggested Change Request.  

103.2.2                     Response and Tracking Process

The Flight Program Office receives the suggested change and assigns a control number for tracking purposes.

103.2.3                     Review of Suggested FOM Change

The AFS Flight Program Division Manager, who has the responsibility and authority to issue revisions to the FOM, reviews all recommended changes. The AFS Flight Program Division Manager can issue a revision to the FOM for typographical or editorial changes without coordination. If the suggested change involves policy or procedure matters, or other substantial changes, he or she provides the information to Subject Matter Experts (SME) and/or a core committee established to review such changes. The SMEs or core committee members review the suggested change for technical correctness, understandability, and ease of use by end users. The SMEs and/or the core committee then forward the final recommendation in favor of or against a revision to the AFS Flight Program Division Manager for review and approval.

 

103.2.4                     Response to the Submitter

The AFS Flight Program Division Manager (or designee) responds to the submitter of the suggested change within 90 days of receipt. The response explains the disposition of the suggested change.

103.2.5                     Updating Master Copy

The Flight Program Office will prepare the revisions to the FOM based on the changes suggested and reviewed. The AFS Flight Program Office marks FOM revisions involving content changes in that specific revision with change bars for easy identification. The footer of each page will reflect that last revision number for that page. The Record of Revision, List of Effective Pages, and Table of Contents will be updated with each revision. If the entire page has changed or the only change involves pagination, only the footer will reflect that the page was revised. The AFS Flight Program Office will also prepare a Summary of Changes document that will appear at the front of the FOM. When the Flight Program Office finalizes the FOM Revision, the AFS Flight Program Division Manager will forward the Revision with the Summary of Changes Document to the FSIMS librarian for posting on FSIMS. The Revision will be effective upon posting on FSIMS. The Summary of Changes document will be published with each revision. The notification of the FOM Revision will be handled through FSIMS. In circumstances where a significant safety concern exists, the AFS Flight Program Division Manager can issue an AFS-60 Policy Memorandum immediately implementing certain changes incorporated in the Revision prior to posting on FSIMS. Upon posting of the Revision incorporating the change(s) on FSIMS, the AFS-60 Policy Memorandum will no longer be in effect.

Figure 100-1: Change Process Flow Chart shows the steps in the FOM change process.

 

Figure 100-1: Change Process Flow Chart

 

 

AFS Flight Program participants submit suggested changes using Figure 100-2: FOM Suggested Change Request.  

 

Figure 100-2: FOM Suggested Change Request

 

 

 

CHAPTER 200:  FLIGHT PROGRAM ADMINISTRATION

201   Purpose

This chapter outlines the AFS Flight Program administrative policies and procedures. These policies and procedures provide administrative guidance to ensure AFS conducts its flight program flight operations in accordance with the current edition of FAA Order 4040.9, 14 CFR part 91 or 135 (as applicable), and all other applicable Federal and FAA guidance material. These policies and procedures apply to the following:

AFS Flight Program participants

FAA official travel on Agency-owned aircraft

Flight program participant assignments

Inspector status related to inspector job assignments

Flight program review process at the facility level

AFS Flight Program special projects

Waivers for flight program participants

202   Applicability

This chapter generally applies to all AFS Flight Program component programs and to all flight program participants. Some provisions only relate to flight program participants who hold a certain type of position or carry out a particular type of function.

203   Program Administration

The AFS Flight Program Office, under the direction of the AFS Flight Program Division Manager, administers the AFS Flight Program. Program administration complies with the policies and procedures in this FOM.

Major programs and systems that fall under the administrative oversight of the AFS Flight Program include:

FACTS, as it applies to the AFS Flight Program

Rental Aircraft Program

King Air Program

Flight Safety Program

Flight Standards Inspector Resource Program

Pre-employment Flight Evaluation (New Hire) Program

AFS Service Centers for the King Air Program

204   Roles and Responsibilities

AFS Flight Program participants at the national, regional and facility level have roles and responsibilities in the AFS Flight Program. This section highlights the defined roles and responsibilities for AFS Flight Program positions.

204.1 Director, Flight Standards Service

The Director, Flight Standards Service (AFS-1) is responsible for the overall management and administration of the AFS Flight Program. AFS uses the Flight Program to meet particular needs of AFS personnel, including the need for inspectors to meet currency and proficiency requirements and the need for regulatory staff to be knowledgeable about aircraft, related systems, and the National Airspace System (NAS).

204.2 AFS Flight Program Division Manager

The AFS Flight Program Division Manager is responsible for administering the flight program in compliance with FAA Order 4040.9 and all applicable regulations, policies, and guidance documents. The AFS Flight Program Division Manager oversees all AFS flight program activities. The AFS Flight Program Division Manager is responsible for:

a.                                  Providing service level management and oversight of all AFS aircraft operations

b.                                  Managing and overseeing flight program participant qualifications and currency within all flight programs

c.                                  Managing and overseeing AFS Flight Program Office personnel

d.                                  Reviewing and processing requests for CRM and AFS Flight Program waivers

e.                                  Maintaining and revising the FOM

f.                                      Overseeing the funding process in the FACTS Budget Module

g.                                  Advising AFS-1 on all flight program related issues

h.                                  Establishing priorities and providing recommendations to AFS-1 regarding resources and funding

i.                                        Overseeing the operations of the AFS King Air aircraft

j.                                        Serving as Agent for Service for the AFS Flight Program Air Operator Certificate

204.3 AFS Flight Program Flight Safety Officer

The AFS Flight Program Flight Safety Officer (FSO) is responsible for:

a.                                  Providing timely advice and assistance on safety matters to the AFS Flight Program Division Manager and staff at the national, regional and facility level

 

b.                                  Maintaining AFS Flight Program Safety Management System (SMS) records

c.                                  Coordinating safety issues with the FAA Senior Flight Safety Officer (SFSO)

d.                                  Administering the AFS Flight Program Internal Evaluation Program (IEP)

e.                                  Investigating accidents, incidents, and safety significant events (SSE) in accordance with the accident/incident/SSE investigation procedures referenced in the FOM

f.                                      Providing proactive leadership in all safety matters

g.                                  Participating in FAA National Safety Council (NSC) meetings and coordinating all relevant aviation safety events and issues

h.                                  Overseeing and maintaining the AFS Flight Program accident/incident response plan

i.                                        Reports directly to the AFS Flight Program Division Manager

204.4 Central Administration Branch Manager

The Central Administration Branch Manager is responsible for:

a.                                  Overseeing and maintaining FACTS for the AFS Flight Program

b.                                  Ensuring the overall accuracy of FACTS data

c.                                  Ensuring the overall efficiency of FACTS data entry

d.                                  Ensuring FACTS Data Entry personnel are appropriately trained

e.                                  Overseeing the FACTS Budget Module at the direction of the AFS Flight Program Division Manager

f.                                      Overseeing AFS Flight Program Office and Service Center data entry

g.                                  Serving as the point-of-contact for data entry of waivers

h.                                  Ensuring non-type rated designations are added to assignments as requested

i.                                        Processing FACTS Change Requests for the AFS Flight Program for modifications to FACTS

204.5 Service Center Manager

The Service Center Manager is responsible for:

a.                                  Providing and maintaining the national flight schedule for AFS Flight Program aircraft

b.                                  Overseeing pre-employment flight checks

c.                                  Selecting Pre-employment Check Pilots in consultation with the AFS Flight Program Division Manager

d.                                  Coordinating post-accident/incident evaluations and 709 re-examinations (pursuant to 49 U.S.C. §44709) for ASIs

204.6 King Air Coordinator

The King Air Coordinator is responsible for:

a.                                  Serving as a Team Leader for the King Air Program

b.                                  Overseeing and managing the Standardization Team

c.                                  Providing oversight on standardization of AFS flight operations

d.                                  Providing oversight on training on an as needed basis when equipment changes on AFS Flight Program King Air aircraft

e.                                  Providing oversight on the day-to-day operations for AFS Flight Program King Air aircraft

f.                                      Serving as Chief Pilot for the AFS Flight Program Air Operator Certificate

204.7 Flight Standards Inspector Resource Program Coordinator

The Flight Standards Inspector Resource Program (FSIRP) Coordinator is responsible for:

a.                                  Selecting NRIs (in consultation with the AFS Flight Program Division Manager)

b.                                  Designating NRIs in FACTS

c.                                  Preparing Memoranda of Understanding (MOU) to designate NRIs (in consultation with the AFS Flight Program Division Manager)

d.                                  Overseeing daily FSIRP operations

e.                                  Approving or denying FSIRP requests

f.                                      Approving EBC requests for NRIs

g.                                  Overseeing NRI training and EBC

h.                                  Overseeing LOA review process

i.                                        Administering the FACTS Budget Module for NRIs

a.                                  Ensuring data entry of FAA Form 4040-6 related to NRI assignments

204.8 Flight Standards Inspector Resource Program Analyst

The FSIRP Analyst is responsible for:

a.                                  Processing travel authorizations in conjunction with approved FSIRP requests

b.                                  Processing EBC requests for NRIs

c.                                  Providing general support to the FSIRP Coordinator in program administration

204.9 National Resource Inspector

A National Resource Inspector (NRI) is responsible for:

a.                                  Maintaining current contact information in FACTS

a.                                  Cooperating with the FSIRP and performing checks as coordinated by the FSIRP

b.                                  Complying with all EBC Program requirements for his or her assignment(s)

c.                                  Ensuring that Form 4040-6 is provided to the FSIRP Coordinator on the next working day after the flight

Note:           NRIs are designated in accordance with the procedures contained in Section 807 of the FOM.

 

204.10         King Air Program Analyst

The King Air Program Analyst is responsible for:

a.                                      Performing administrative duties for the King Air Program

b.                                      Serving as point-of-contact for King Air travel authorizations and vouchers

c.                                      Performing administrative duties for the Pre-employment Flight Evaluation Program

d.                                      Serving as a point-of-contact for pre-employment travel authorizations and vouchers

e.                                      Scheduling aircraft/simulator rental for pre-employment applicants

f.                                        Processing all Form 4040-6 Aircraft Use records for pre-employment applicants and check pilots

g.                                      Communication with requesting facilities regarding pre-employment process

204.11         Standardization Check Pilot

The AFS Flight Program Division Manager selects Standardization Check Pilots from the most qualified AFS flight program participants and bases their selection upon training and experience in King Air aircraft, total turbine time, AMEL CFI time, recency of experience, and completion of the appropriate formal flight training course.

To be designated as a King Air Standardization Check Pilot, the inspector must serve as a King Air Instructor Pilot for at least 12 months before being designated as a Standardization Check Pilot and meet the following qualifications:

a.                                  Be current in the EBC Program by completing all of the required events based currency tasks in a timely manner

b.                                  Have completed a formal MEL flight training course within the previous 24 month period

c.                                  Have successfully completed a standardization flight check within the previous 12 months in an AFS King Air aircraft as directed by the AFS Flight Program Chief Pilot.

d.                                  Have met the currency requirements of 14 CFR Parts 61 or 135

e.                                  Have logged 500 hours AMEL CFI

f.                                      Have logged 500 hours turbine time

g.                                  Have logged 200 hours PIC turboprop

h.                                  Have logged 50 hours turboprop as Instructor Pilot within the last 24 months

Note: The AFS Flight Program Division Manager will treat any waiver of the above qualifications as an AFS Flight Program Waiver in accordance with the procedures outlined in Section 211.2.2 of this FOM.

A Standardization Check Pilot is responsible for:

a.                                  Conducting flight and ground instruction for inspectors assigned to the AFS Flight Program for the purpose of AMEL currency/familiarization

b.                                  Administering timely recurrent flight checks for King Air Instructor Pilots

c.                                  Conducting initial and recurrent flight and ground training for King Air Instructor Pilots

d.                                  Completing the formal FAA Academy Check Pilot flight course

e.                                  Satisfactorily completing an annual AFS King Air flight check as directed by the AFS Flight Program Chief Pilot

f.                                      Performing instructor and evaluator duties in the formal Check Pilot course when required

g.                                  Serving as PIC on AFS Flight Program King Air aircraft

h.                                  Participating in the Standardization Check Pilot Committee

i.                                        Conducting ASI post incident/accident evaluations when required

j.                                        Conducting ASI 709 re-examinations when required

k.                                    Using good aircraft operating practices

l.                                        Adhering to CRM practices

m.                              Adhering to the approved flight maneuvers package

n.                                  Participating in preflight and post flight briefings

o.                                  Adhering to AFS Flight Program King Air limitations

p.                                  Instructing flight program participants to meet the required (Practical Test Standards (PTS)

q.                                  Completing aircraft and flight records in a timely manner

r.                                      Meeting aircraft responsibility requirements (maintenance, parking, hangar, etc.)

204.12         AFS Regional Division Manager

Each AFS Regional Division Manager is responsible for:

a.                                  Providing resource support for the AFS Flight Program and Events Based Currency (EBC) program participants

b.                                  Designating a Regional Flight Program Coordinator (RFPC) in accordance with the FOM

c.                                  Overseeing the regional SMS in accordance with the current edition of FAA Order 4040.9

d.                                  Designating a Region Flight Safety Officer (RFSO) in accordance with the FOM

e.                                  Fostering a climate that promotes achievement of SMS philosophies and goals in order to ensure a high standard of conduct in the region’s flight program operation

f.                                      Ensuring that the IEP is implemented on a regional level and that all facility findings are closed out within 30 days of the IEP

204.13         Regional Flight Program Coordinator

The Regional Flight Program Coordinator (RFPC) is responsible for:

a.                                  Forecasting regional resources needed to support the AFS Flight Program

b.                                  Reporting to the Regional Division Manager on matters relating to AFS Flight Program activities

c.                                  Coordinating regional requirements and issues with the AFS Flight Program Division Manager

d.                                  Serving as a liaison to Facility Flight Program Coordinators (FFPC) on AFS Flight Program policies and procedures

e.                                  Administering and resource forecasting and utilization as delegated by the Regional Division Manager

f.                                      Monitoring the overall status of regional AFS Flight Program resources and flight program participant currency or proficiency

g.                                  FACTS budget requests and FACTS Budget Module administration with facilities in the region

h.                                  Coordinating with the AFS Flight Program Division Manager and King Air Coordinator regarding AFS Flight Program King Air aircraft scheduling

i.                                        Serving as a facilitator between the flight program participants, facility flight program coordinators, facility management team and regional management team within the region on AFS Flight Program issues

j.                                        Maintaining liaison with FFPCs on AFS Flight Program administration and resource forecasting and utilization

204.14         Regional Flight Safety Officer

The Regional Flight Safety Officer (RFSO) is responsible for:

a.                                  Managing the regional Safety Management System (SMS)

b.                                  Coordinating, scheduling and tracking required IEP audit dates with each facility in his or her region during each fiscal year

c.                                  Advising the FSO of the IEP audit schedule within his or her region during each fiscal year

d.                                  Observing at least 25 percent of IEP audits within his or her region during the fiscal year

e.                                  Serving as the regional focal point administering the IEP within the region and for the collection, summarization and analysis of findings and data generated

f.                                      Providing summary IEP data to the Regional Division Manager and RFPC

g.                                  Providing quarterly regional summary reports to the FSO

h.                                  Providing technical assistance to the Facility Flight Safety Officer (FFSO) in conducting an IEP

i.                                        Advising the FSO of problems encountered in conducting an IEP

j.                                        Tracking and reporting closure of IEP audit findings from an FFSO to the FSO

k.                                    Assisting Facility Flight Safety Officers (FFSO) in carrying out their duties as contained in the FOM

l.                                        Maintaining a list of FFSOs and providing this to the FSO

m.                              Coordinating with the Regional Training Specialist to ensure that the FFSOs are scheduled for and receive initial FSO training

n.                                  Attending initial FSO training and recurrent FSO training every two years

o.                                  Assisting the Regional Division Manager in completing reporting and investigation responsibilities in the event of an accident/incident/Significant Safety Event (SSE)

p.                                  Serving as a member of the AFS National Flight Safety Council (AFS NFSC) by attending the scheduled AFS NFSC meetings and supporting the FSO in accomplishing program requirements and objectives

 

204. 15               Facility Manager

The Facility Manager is responsible for:

a.                                  Administering the AFS Flight Program at the facility level

b.                                  Evaluating the facility’s needs based on known and projected activity

c.                                  Forecasting funding requirements for the AFS Flight Program

d.                                  Entering and removing flight program participants from the AFS Flight Program at the facility level

e.                                  Ensuring data entry of all applicable forms into FACTS within five working days of receiving the form from the flight program participant

f.                                      Ensuring accurate tracking of events and current emergency contact information is entered into FACTS for all flight program participants

g.                                  Assigning FACTS data entry personnel for the facility

h.                                  Ensuring that pilot evaluating, testing, and checking functions are performed only by inspectors who are current under their assigned program

i.                                        Certifying the completion of quarterly events

j.                                        Developing an individual flight program with each inspector

k.                                    Delegating appropriate tasks to the Supervisor

l.                                        Assigning a FFPC who reports directly to the Facility Manager on matters relating to the AFS Flight Program (conveying the assignment through a memorandum to the FFPC, noting AFS Flight Program administration as the FFPC’s primary or collateral duty)

m.                              Assigning a FFSO who reports directly to the Facility Manager on matters relating to flight management system safety (conveying the assignment through a memorandum to the FFSO, noting safety as the FFSO’s primary or collateral duty)

n.                                  Fostering a climate that promotes achievement of SMS objectives and enforces high standards of conduct in the facility’s flight operations

o.                                  Ensuring that the IEP is implemented, addressing and resolving all findings resulting from the IEP within 30 days

p.                                  Performing quarterly and annual program reviews

q.                                  Maintaining accurate crewmember records for flight program participants

r.                                      FACTS Budget Module administration for the facility

s.                                  Approving Form 4040-6 for Group I aircraft and simulator rental requests

t.                                      Interviewing potential candidates

u.                                  Submitting a request to the AFS Flight Program Office for applicants to receive a pre-employment checkride

 

204.16         Supervisor

The Supervisor (Facility level) is responsible for:

a.                                  Ensuring that flight program participants remain current in accordance with appropriate assignments in the AFS Flight Program

b.                                  Overseeing day-to-day operation of the AFS Flight Program at the office/facility level (if assigned)

c.                                  Performing other tasks as assigned by the Facility Manager

Note:           Throughout the FOM, the term Supervisor refers to the Supervisor/Front-line Manager at the Facility level.

204.17         Facility Flight Program Coordinator

The Facility Flight Program Coordinator (FFPC) is responsible for:

a.                                  Overseeing all AFS Flight Program matters within the office/facility

b.                                  Providing administrative oversight of facility AFS Flight Program records

c.                                  Ensuring request/allocation FACTS Budget Modules are completed properly

d.                                  Interfacing with RFPC

e.                                  Coordinating budget and flight program activities

f.                                      Developing IEP corrective action process

204.18         Facility Flight Safety Officer

The Facility Flight Safety Officer (FFSO) is responsible for:

a.                                  Ensuring compliance with all Federal Aviation Regulations, FOM provisions, and FAA Order 4040.9 provisions applicable to operations

b.                                  Handling safety matters related to the AFS Flight Program at the facility level

c.                                  Conducting quarterly safety meetings for the facility

d.                                  Reporting to and advising the Facility Manager on flight safety-related matters

e.                                  Maintaining the facility AFS Flight Program SMS records (i.e., safety meeting, Accident/Incident/SSE, IEP reports, etc.)

f.                                      Facilitating accomplishment of facility SMS objectives and activities

g.                                  Coordinating safety issues with AFS Flight Program participants and staff at the facility, the RFSO and the FSO

h.                                  Conducting the IEP at the facility on an annual basis

i.                                        Conducting facility safety meetings as required

j.                                        Maintaining the facility accident/incident response plan addendum

k.                                    Investigating accidents, incidents, and SSEs, as delegated by the FSO

 

l.                                        Completing the formal initial flight safety officer course before or within one year of assignment as a FFSO

m.                              Completing a recurrent flight safety officer safety training course every two years

204.19         Administrative Officer

The Administrative Officer (Facility level) is responsible for processing payment for rental aircraft/simulators and other administrative tasks assigned by the Facility Manager.

204.20         FACTS Data Entry

The FACTS Data Entry personnel are responsible for:

a.                                  Making prompt and accurate entries of data into the FACTS system. (If the form is in relation to a flight, then the data will be entered within five working days upon receipt of the form)

  c.             Maintaining crewmember records, as assigned by the Facility Manager

Note:           No more than two people should have data entry rights into FACTS at each facility.

204.21         Facility Check Pilot

A Facility Check Pilot is an inspector who a Facility Manager has designated in writing through completion of a FAA Form 4040-7, or AFS Flight Program equivalent, and entry into FACTS (this does not include a King Air Check Pilot unless approved by the AFS Flight Program Office). An authorized Facility Check Pilot is responsible for:

a.                                  Conducting proficiency checks for other inspectors in specific categories, classes, or types of aircraft

b.                                  Performing the duties of an Instructor Pilot (IP) because of the Check Pilot designation

c.                                  Serving as PIC because of the Check Pilot designation

Note:     A Facility Check Pilot may also fulfill the duties of an FAA Instructor Pilot at the Facility level. The Facility Check Pilot assignment in FACTS encompasses FAA Instructor Pilot and Flight Program Participant assignments as well.

 

204.22         Industry Check Pilot

A Facility Manager designates an Industry Check Pilot in writing on FAA Form 4040-2, or AFS Flight Program equivalent, after ensuring the Industry Check Pilot is authorized and qualified to conduct checks in accordance with the FOM. The flight program participant must brief the Industry Check Pilot that the Industry Check Pilot is PIC of the flight.

Note: AFS Flight Program participants are not authorized to have non-FAA passengers onboard rented AFS Flight Program aircraft during the check.

Note: A Facility Manager does not need to approve an Industry Check Pilot on Form 4040-2, or AFS Flight Program equivalent, during a formal training course.

204.23         FAA Instructor Pilot

A Facility Manager designates an FAA Instructor Pilot (IP) in writing through completion of Form 4040-7, or AFS Flight Program equivalent, and entry into FACTS. An IP is responsible for:

a.                                  Providing flight instruction to FAA inspectors under the provisions of this FOM and FAA Order 4040.9

b.                                  Performing PIC duties by virtue of the IP designation

c.                                  Conducting flight and ground instruction for inspectors assigned to the AFS Flight Program

d.                                  Using good operating practices

e.                                  Performing maneuvers in accordance with recommended procedures

f.                                      Adhering to CRM practices

g.                                  Adhering to all aircraft limitations

h.                                  Instructing flight program participants to meet the required PTS standards

i.                                        Participating in preflight and post flight briefings

Note: When practical, IPs should attend a standardization course the AFS Flight Program designates.

Note: The FAA Instructor Pilot assignment in FACTS encompasses the Flight Program Participant assignment as well.

In order to be designated as an IP, the inspector must meet the following qualifications:

a.                                  Be current in the EBC Program by completing all of the required events

b.                                  Have completed a formal MEL flight training course (if designated for MEL) in the previous 24 month period

c.                                  Have completed a standardization flight check within the previous 12 months administered by a current Facility Check Pilot

 

204.24         King Air Instructor Pilot

The AFS Flight Program Division Manager selects the King Air Instructor Pilots from the most qualified Facility Check Pilots based on training and experience in King Air aircraft, total turbine time, AMEL CFI time, recency of experience, and completion of the appropriate formal flight training course. The AFS Flight Program Division Manager documents the selections through completion of Form 4040-7, or AFS Flight Program equivalent, and entry into FACTS.

A designated King Air Instructor Pilot (IP) is responsible for:

a.                                  Conducting flight and ground instruction for inspectors assigned to the AFS Flight Program for the purpose of AMEL currency/familiarization

b.                                  Serving as PIC in AFS Flight Program King Air aircraft

c.                                  Using good aircraft operating practices

d.                                  Adhering to CRM practices

e.                                  Adhering to the approved flight maneuvers package

f.                                      Participating in preflight and post flight briefings

g.                                  Adhering to AFS Flight Program King Air limitations

h.                                  Instructing flight program participants to meet the required PTS standards

i.                                        Completing aircraft and flight records in a timely manner

j.                                        Meeting aircraft responsibility requirements (maintenance, parking, hangar, etc.)

204.25         Flight Program Participant

Each AFS Flight Program participant is responsible for:

a.                                  Participating in the AFS Flight Program in compliance with program rules

b.                                  Completing his or her individual currency program and maintaining proficiency

c.                                  Developing his or her individual flight program in consultation with his or her Facility Manager and/or Supervisor

d.                                  Following guidance contained in the FOM and applicable portions of the latest edition of FAA Order 4040.9

e.                                  Reviewing the FOM and applicable portions of the latest edition of FAA Order 4040.9

f.                                      Maintaining and completing his or her AFS Flight Program records in accordance with the FOM

g.                                  Completing all required documentation after each flight, obtaining all required approvals, and providing the documentation to his or her Facility Manager on the next working day after conclusion of the flight

h.                                  Ensuring his or her information, flight time, and event completion is current and up-to-date in FACTS

i.                                        Attending safety meetings and applicable formal flight and Crew Resource Management (CRM) training, if applicable

j.                                        Emphasizing safety awareness

k.                                    Reporting safety issues to the FFSO

l.                                        Reporting accidents and incidents in accordance with the requirements of 49 CFR Part 830, and the AFS Flight Program Accident/Incident Reporting Procedures contained in this FOM

m.                              Reporting SSEs, including those incurred in rental aircraft, to the FSO, as soon as practical, in accordance with the AFS Flight Program SSE Reporting Procedures outlined in this FOM

n.                                  Meeting the requirements outlined in the SMS elements

204.26         Pilot-in-Command

The Pilot-in-Command (PIC) of an AFS Flight Program flight, in addition to the regulatory requirements of 14 CFR section 91.3, is also responsible for ensuring compliance with all applicable regulations, FOM provisions, and FAA Order 4040.9 provisions. The PIC holds this responsibility from the time of designation for a flight until the conclusion of that flight, whether he or she is the pilot flying (PF) or pilot monitoring (PM).

All AFS Flight Program participants renting aircraft from vendors, private owners, or other government agencies that require a company representative or industry pilot to be onboard, must brief the non-AFS Flight Program participant that the non-AFS Flight Program Participant will be the PIC before the flight.  

204.27 Second-in-Command

The PIC designates a Second-in-Command (SIC) before the flight for aircraft that require an SIC under type data. The SIC serves until the conclusion of that flight. The SIC assists the PIC in the operation of the aircraft in accordance with relevant procedures contained in the FOM and the approved Aircraft Flight Manual, or Pilot Operating Handbook (POH). The SIC designation is an AFS Flight Program requirement.

204.28 Other Crewmember

A crewmember (Other) is designated on FAA Form 4040-7, or AFS Flight Program equivalent, by the letter O under Job Category. An other crewmember is a person who is authorized to be aboard an AFS Flight Program aircraft to perform a particular function, either in-flight or on the ground, not directly involving the operation of the aircraft or its installed equipment, but associated with the AFS Flight Program or the purpose of flight. An other crewmember shall have a specific job function identified on the 4040-7 which permits the other crewmember to act as an official evaluator or observer of aircraft, aircraft systems, air traffic, in-flight procedures, or AFS Flight Program personnel.

204.29 Trainee

Facility Managers should use the Trainee assignment in FACTS, which is tied to the Budget Module, for a flight program participant who will be receiving a new type rating (i.e., B727 or Gulfstream IV) or will be assigned to a new category of aircraft, but has not completed formal training on the aircraft. Trainee is a temporary assignment that should only be used until the flight program participant has completed formal training. The Trainee assignment is strictly a budgetary assignment and does not constitute authorization to conduct any type of flight activity or otherwise participate in the AFS Flight Program.

 

205   Official Travel

Official Travel involves the authorized use of FAA aircraft for mission requirements and in other circumstances when justified on the basis of cost-effectiveness or efficiency. Mission requirements involve the discharge of FAA statutory or official responsibilities and include, but are not limited to, AFS Flight Program activities such as:

Training

Research and development

Airborne evaluation

Inspector/pilot currency

Transportation in certain situations

205.1 Official Travel on AFS Flight Program Aircraft

AFS Flight Program participants submit requests for transportation flights to the AFS Flight Program Office. The AFS Flight Program Division Manager reviews requests submitted for use of AFS Flight Program aircraft for transportation flights. If the AFS Flight Program Division Manager approves the request, the AFS Flight Program Office coordinates the transportation and payment details for the flight. The AFS Flight Program Office must receive such requests at least one week in advance of the proposed travel date to allow the AFS Flight Program Office to obtain the applicable approvals.

205.2 Senior Federal Officials and Non-Federal Travelers

Senior Federal Officials (SFO) and non-Federal travelers, as defined in 41 CFR part 300-3, require special approval and have specific reporting requirements when traveling on AFS Flight Program aircraft. For a flight carrying an FAA SFO or a non-Federal traveler originating in Washington, DC, the senior or deputy senior legal official (AGC-1 or -2) must authorize the flight. For a flight carrying an FAA SFO or a non-Federal traveler originating from the field, the assistant chief counsel in that region must authorize the flight. The AFS Flight Program Office must report such flights to the National Flight Program Oversight Office (AFS-41) for inclusion in the FAA’s monthly and semi-annual reports to Congress and to the General Services Administration (GSA) on SFOs and non-Federal travelers and annual Rental and Contract reports to the GSA.

206   Assignments

Facility Managers assign ASIs in their facilities to the appropriate flight program, which AFS has tailored to the aircraft appropriate to their official duties. Data entry personnel enter an AFS Flight Program participant into FACTS upon receipt of an FAA Form 4040-7, or AFS Flight Program equivalent, signed by the Approving Official who assigned the ASI to one of the four flight programs outlined in Chapter 400 of the FOM. Before entering the assignment into FACTS, the Approving Official must obtain a crew number from the RFPC or AFS Flight Program Office, as applicable. AFS Flight Program participants remain active in FACTS unless the Approving Official authorizes a change in status to inactive.

An ASI may only have two type rated aircraft assignments (or one type rating if two different categories are involved). An ASI may not be assigned more than two categories (as defined in 14 CFR Part 1.1). (See Section 211.2.2.c for the waiver process for the assignment requirement.)

To initiate a crewmember in FACTS, the Approving Official must complete FAA Form 4040-7, or AFS Flight Program equivalent.

Note: The Facility Manager is the Approving Official for all newly assigned participants with an EBC assignment in the AFS Flight Program for which he or she is the front line or second level supervisor. The AFS Flight Program Division Manager is the approval authority for all flight program participants assigned to the Semiannual or Sim Fam program. The AFS Flight Program Division Manager is the approval authority for all flight program participants assigned to the 135 program.

This section also outlines the key requirements that the Approving Official must consider when making assignments.

Figure 200-1: AFS Flight Program Assignment Process Flow Chart outlines the process for assigning a flight program participant in FACTS.

 

Figure 200-1: AFS Flight Program Assignment Process Flow Chart

 

206.1 Flight Program Requirements

The Approving Official must assign each AFS Flight Program participant to at least one flight program. All flight program participants must meet the requirements of their assigned flight program. The Approving Official’s signature on FAA Form 4040-7, or AFS Flight Program equivalent, authorizes entry of the participant into an AFS Flight Program.

206.1.1                     Certification Activities

Pilot evaluating, testing, and checking functions involving aircraft or simulators include the following airman evaluation job function activities:   (See Figure 200-2: Operations Inspector Training and Currency Matrix.)

 

·                Title 14 CFR parts 61, 141, 142, or 183 pilot evaluating, testing, and checking functions as a required crewmember, safety pilot, or from the observer seat

·                Title 14 CFR parts 121, 125, 135, 141, or 142 proficiency/competency tests as a required crewmember, safety pilot, or from the observer seat

·                Title 14 CFR parts 121, 125, 135, 141, or 142 check airman or pilot examiner observations as a required crewmember, safety pilot, or from the observer seat

·                Title 14 CFR part 121, 125 or 135 line checks from observer seat

·                Special medical flight tests and 49 U.S.C. § 44709 re-examinations

Note: Part 121 IOE Observation from the observer seat is not considered a pilot evaluating, testing, and checking function.

206.1.2                     Helicopter Assignment

In order to receive a helicopter assignment in FACTS, the flight program participant must meet the following Qualification Standards for ASI (Rotorcraft-Helicopter) by January 1, 2011:

b.                                  Commercial Pilot Certificate with a Rotorcraft-Helicopter rating and an Instrument-Helicopter rating.

c.                                  Flight Instructor Certificate with a Rotorcraft-Helicopter Instrument rating.

d.                                  1,200 hours of total time requirements which include at least:

·                1000 hours of flight time.

·                500 hours of cross-country flight time.

·                100 hours of night flight time, of which 15 hours are in helicopters.

 

·                250 hours of flight time in helicopters, which includes at least 75 hours as a pilot in command, or as second in command performing the duties of a pilot in command under the supervision of a pilot in command, or any combination thereof.

·                75 hours of instrument flight time in actual or simulated instrument meteorological conditions, of which at least 50 hours are obtained in flight with at least 25 hours in helicopters as a pilot in command, or as second in command performing the duties of a pilot in command under the supervision of a pilot in command, or any combination thereof.

e.                                  Any waiver to the requirements in this section will be processed as an AFS Flight Program Waiver in accordance with Section 211.2.2 of this FOM.

206.1.3                     Aircraft Subject to SFAR

A flight program participant must meet the evaluator requirements set forth in the applicable SFAR in order to conduct pilot evaluating, testing, and checking functions involving aircraft subject to an SFAR. If the SFAR does not specify evaluator requirements, then the flight program participant must meet the instructor requirements specified in the SFAR. If the SFAR does not specify instructor requirements, then the flight program participant must meet the PIC requirements set forth in the SFAR. Any waiver to the requirements in this section will be processed as an AFS Flight Program Waiver in accordance with Section 211.2.2 of this FOM.

If the flight program participant has an endorsement in an aircraft for which there is an SFAR, he or she notifies the AFS Flight Program Office in writing and provides verification (e.g., completion of training, copy of logbook endorsement(s)) of compliance with the SFAR). FACTS lists and tracks SFAR aircraft as non-type rated aircraft in FACTS. Flight program participants can refer to the relevant SFAR for currency tasks in such aircraft.

206.2 Flight Programs

The four flight programs are:

·                                        Events Based Currency (EBC) Program

·                                        Semiannual Program

·                                        Simulator Familiarization Program

·                                        AFS 135 Program

The following sections describe the purpose of each of these programs.

206.2.1                     Events Based Currency Program

The EBC Program provides inspectors with the proficiency and skills needed to conduct pilot evaluating, testing, and checking functions to support safe operations within the NAS. The EBC Program enhances safety by giving ASIs the foresight to recognize potentially dangerous situations and the proficiency to recover the aircraft

 

from unusual or emergency situations when conducting pilot evaluating, testing, and checking functions. This program gives the inspectors first-hand experience in operations conducted within the NAS.

a.                                  A Facility Manager or the AFS Flight Program Division Manager (or designee) assigns an inspector to the appropriate groups, categories, class and type of aircraft based on a review of the inspector’s specific pilot evaluating, testing, and checking functions. All inspectors who conduct pilot evaluating, testing, and checking functions must meet the requirements of the EBC Program.

Note: Any deviation to these provisions must be approved by the AFS Flight Program Office through a Letter of Authorization in accordance with FOM section 808.

b.                                  The EBC Program is based on fiscal quarters (October through December, January through March, April through June, and July through September). Completing tasks on any date within a quarter counts toward currency (provided medical, proficiency, and training are current) through the last day of the next quarter.

c.                                  Flight program participants assigned to a Flight Standardization Board (FSB) associated with the Aircraft Evaluation Group (AEG) should provide the AFS Flight Program Office with the proposed aircraft designation. The AFS Flight Program Office enters the appropriate information in FACTS. The flight program participant provides a letter indicating the proposed aircraft designation and his or her temporary certificate to the AFS Flight Program Office and includes a copy of these documents in his or her crewmember records. AFS-200 or AFS-800 supplies an aircraft designation type for the FSB aircraft so that it can be placed in FACTS, which permits the FSB participants to log flight time in FACTS.

206.2.2                     Semiannual Program

The AFS Flight Program Division Manager (or designee) assigns supervisors, ASIs, and other flight program participants who do not conduct pilot evaluating, testing, and checking functions, but who need to stay aircraft current to the Semiannual Program. The Policy Division Manager or Regional Division Manager submits a justification for the flight program participant’s assignment. Crewmembers participating in the Semiannual Program are not authorized to conduct pilot evaluating, testing, and checking functions unless they are also assigned to the EBC Program and meet all the EBC Program requirements defined in Chapter 400 of this FOM for the category of aircraft flown. Flight program participants assigned to this program receive a maximum of six hours of flight time every six months during each fiscal year. The program participant receives flight time for the category of aircraft on which the participant has primary responsibility for completing proficiency tasks.

Note: Facility Managers also assign new hire General Aviation ASIs who have not attended a formal indoctrination training course to this program.

 

206.2.3                     Simulator Familiarization Program

The AFS Flight Program Division Manager (or designee) assigns Flight Standards Geographic Inspectors, AFS HQ, regional and other flight program participants with type rated turboprop and turbojet responsibilities who use flight simulators for instrument proficiency and cockpit familiarization to the Simulator Familiarization Program. The Policy Division Manager or Regional Division Manager submits a justification for the flight program participant’s assignment.

Note: Facility Managers also assign new hire Air Carrier ASIs who have not attended a formal indoctrination training course to this program.

206.2.4                     AFS 135 Program

The AFS Flight Program Division Manager (or designee) assigns flight program participants who are trained and tested in accordance with the AFS Flight Program 14 CFR Part 135 FAA Approved Training Program and who are designated as PIC on the AFS Flight Program Air Operator Certificate to the AFS 135 Program. Flight program participants who are assigned to the AFS Flight Program Air Operator Certificate may serve as PIC or SIC on flights conducted under 14 CFR part 135.

206.3 Requirements for Assignment to Certification Activities

Facility Managers may not assign, and inspectors may not accept, assignments involving pilot evaluating, testing, and checking job functions unless the inspector is in compliance with formal training requirements, annual proficiency check requirements, EBC quarterly requirements, turboprop requirements (as applicable), and helicopter requirements (as applicable).

 

206.3.1                     Formal Training Requirements

Before performing pilot evaluating, testing, and checking functions, an inspector must have completed either the air carrier or general aviation indoctrination course, as appropriate to the task. The inspector must hold valid and appropriate airmen certificates and type ratings corresponding to the job functions.

Inspectors also must have completed a formal FAA training course for each category assigned (airplane and/or rotorcraft) as appropriate every 24 months. For those aircraft that require a type rating, the inspector must have completed a formal training course within the past 12 months, or 24 months if qualified, assigned, and rotating in two aircraft of the same category. Inspectors assigned to pilot evaluating, testing, and checking function duties in gyroplanes, gliders, or lighter-than-air categories of aircraft may satisfy the 24-month training requirement by completing a PIC proficiency check in the appropriate aircraft category. Inspectors with a rotorcraft-helicopter assignment must complete the VFR/IFR refresher training course every 12 months.

a.                                  Failure of a Formal Flight Training Course: When an inspector fails a formal flight training course:

i.                 The inspector immediately notifies his or her Supervisor explaining the circumstances that resulted in the failure.

ii.                 The Supervisor informs the AFS-520 Manager of the reason(s) for failure and the Supervisor’s recommendation.

iii.                                  The AFS-520 Manager notifies the AFS Flight Program Division Manager and the AMA-260 COTR or POC of the failure and the Supervisor’s recommendation. AFS-520 will make a determination regarding the inspector’s completion requirements.

iv.                                The AFS Flight Program Division Manager coordinates a Plan of Action with AFS-200 or AFS-800, as appropriate, for re-training prior to re-enrollment if the Plan of Action calls for retraining.

v.                                    The inspector participates in the appropriate aircraft flight currency program prior to re-enrollment, in accordance with the Plan of Action, using AFS Flight Program funds.

vi.                                The Field Office Manager sends Pop-Up Form request to the Regional Training Coordinator (RTC), AFS Flight Program Division Manager, and RFPC with appropriate justification and the following attachments:

o              The Plan of Action

o              Verification of an appropriate aircraft assignment in FACTS

vii.                              The AFS Flight Program Division Manager reviews, verifies, and approves the Pop-Up Request and the Plan of Action.

viii.                          The AFS Flight Program Division Manager forwards the Pop-Up Request, attachments and verification to AFS-520 with a copy to the appropriate Regional Training Coordinator (RTC), RFPC, and the originating field office.

ix.                                AFS-520 processes the request per ISO process AFS-500-006.

x.                                    The RTC is informed of the rescheduled formal flight training course by AMA.

xi.                                The inspector will be enrolled in the appropriate flight course per the Plan of Action at a different location and vendor, if possible.

Note:     Attendance at other than the original formal training course will need to meet all requirements of the Training Needs Assessment (TNA) process including Pop-Up training.

b.                                  Completion of Retraining (if applicable): At the completion of the flight training course, the AFS Flight Program Division Manager will coordinate the final 4040-2 checkride using a qualified FAA check pilot.

206.3.2                     Annual Proficiency Check

The inspector must complete an annual proficiency check as required by the FOM before performing pilot evaluating, testing, and checking functions.

a.                                  At the facility, A Facility Manager must designate a Facility Check Pilot or an Industry Check Pilot to conduct the check and complete Form 4040-2, or AFS Flight Program equivalent. A Facility Manager may make an Industry Check Pilot responsible for conducting flight tests/checks for FAA personnel in specific categories, classes, or types of aircraft. To use an Industry Check Pilot, either of the following conditions must exist:

i.                                        A designated Facility Check Pilot is not available, or

ii.                                    A Facility Manager authorizes the use of the vendor or operator’s qualified instructor to conduct flight training and instruction for the flight program participant.

Note: A flight program participant receiving a 4040-2 proficiency ride from an Industry Check Pilot during a formal training course does not require Facility Manager approval for the Industry Check Pilot.

b.                                  For an inspector under an MOU, the annual check must be completed in accordance with the MOU.   A flight program participant receiving a 4040-2 proficiency ride from an Industry Check Pilot under the MOU does not require Facility Manager approval for the Industry Check Pilot.

c.                                  For an annual flight evaluation in rotorcraft-helicopter, the AFS Flight Program Division Manager (or designee) must approve the 4040-2 prior to flight.

d.                                  At the AFS Service Center, the check must be completed by a check pilot designated by AFS Flight Program Division Manager (or designee). A flight program participant receiving a 4040-2 proficiency ride from an Industry Check Pilot at the AFS Service Center does not require Facility Manager approval for the Industry Check Pilot. Satisfactory completion of a 4040-2 annual check ride at the AFS Service Center meets that quarter’s EBC requirement in that aircraft.

e.                                  For purposes of the annual check, a multi-engine airplane evaluation suffices for single engine evaluation if the flight program participant has a documented initial evaluation in a single engine airplane in his or her flight records.

 

206.3.3                     EBC Quarterly Events Requirements

The inspector must complete the EBC quarterly tasks identified in Chapter 400 of this FOM.

The Check Pilot may identify and recommend to the Facility Manager or AFS Flight Program Division Manager, as applicable, additional events or tasks for the inspector to perform (if needed) in each category, class and type of aircraft. If the Facility Manager assigns additional events or tasks, the inspector must complete those events/tasks each quarter.

Any time inspectors think they need additional aircraft usage for proficiency, they must submit a request to the Facility Manager or AFS Flight Program Division Manager, as applicable. Inspectors required to maintain currency according to an air carrier training program under an approved Memorandum of Understanding (MOU) are credited as EBC current for that aircraft.

206.3.4                     Turboprop Requirements

Inspectors assigned to pilot evaluating, testing, and checking functions in single-engine turboprop or multi-engine turboprop airplanes must have completed the applicable formal training course. The requirement for initial turboprop course does not apply to inspectors who hold a type rating in a turboprop airplane. The inspector must show an equivalency in his or her Training Needs Assessment (TNA). Inspectors may submit a request to the AFS Flight Program Office for an equivalency for turboprop requirements based on documented 14 CFR part 91 formal training, part 135 training and checking, or part 142 training and checking within the preceding 36 months.    

206.3.5                     Helicopter Requirements

Inspectors assigned to pilot evaluating, testing, and checking functions in a helicopter must meet the requirements in Section 206.1.3 of this FOM. In addition, the inspector must conduct at least 17 PTRS activities requiring specialized skill in a helicopter (as calculated on the flight program participant’s Training Needs Assessment (TNA)) during each fiscal year. Any waiver to the requirements in this section will be processed as an AFS Flight Program Waiver in accordance with Section 211.2.2 of this FOM.        

206.4 Recurrency Provisions

The following subsections describe the recurrency provisions for the EBC, AFS 135, Semiannual, and Simulator Familiarization flight programs.

206.4.1                     EBC/AFS 135 Program Requalification

An inspector who fails to meet the quarterly events or task requirements described in this FOM for the EBC or AFS 135 Programs must complete one quarter’s events or tasks before the Facility Manager or AFS Flight Program Division Manager, as applicable, reassigns him or her to pilot evaluating, testing, and checking job functions. An inspector must also complete one quarter’s events or tasks in addition to the recurrency tasks to maintain currency for the following quarter.

 

206.4.2                     Semiannual/Simulator Familiarization Program Requalification

All other flight program participants who become non-current for any reason must complete one quarter (or half-year, as applicable) of events or tasks as required for their assigned program. The AFS Flight Program Office reviews the continued participation in the AFS Flight Program of all flight program participants outside of the EBC program.

206.4.3                     Grace Period

The AFS Flight Program does not provide a grace period. All flight program participants must remain current in their assigned program or complete recurrency requirements.

206.5 Airman Certificate Requirement for Assignment as Crewmember

Flight program participants must have, at a minimum, a commercial pilot certificate for the aircraft category assigned. Additionally, flight program participants must have an instrument rating if assigned to airplane or rotorcraft categories.

206.6 Medical Certificate Requirement for Assignment as Crewmember

Flight program participants may not act as crewmembers in an aircraft operating in the NAS in the AFS Flight Program unless they have a valid second class medical certificate in their personal possession during each flight, regardless of type of aircraft. (See Figure 200-2: Operations Inspector Training and Currency Requirements Matrix)

206.7 Flight Program Participant Designations in FACTS

A Facility Check Pilot may also fulfill the duties of an FAA Instructor Pilot at the Facility level. The Facility Check Pilot assignment in FACTS encompasses FAA Instructor Pilot and Flight Program Participant assignments as well. The FAA Instructor Pilot assignment in FACTS encompasses the Flight Program Participant assignment as well.

207   Inspector Status

This section provides information on the allowed status of an inspector during specific testing activities.

207.1 Requirements for Inspector to Serve as PIC during Practical Tests

The inspector may not serve as the PIC of the aircraft during the practical test and during pilot evaluating, testing, and checking functions. The inspector may act as PIC for the flight, or a portion of the flight, only when required by the applicable Practical Test Standards (PTS) and only by prior agreement with the applicant or other PIC before the practical test. If the inspector acts as a required crewmember during a practical test or pilot evaluating, testing, and checking functions, the inspector must be fully qualified and current as a PIC in that aircraft. In addition to the PIC qualification, the inspector must be SIC qualified or seat dependent trained to serve as SIC.

Note: An ASI should give due consideration to the liability involved when he or she manipulates the controls of an aircraft other than for the sole purpose of conducting pilot evaluating, testing, and checking functions.

207.2 Inspector Status - Aircraft Requiring a Flight Crew of Two or More

During a practical test given on an aircraft requiring a crew of two or more, the inspector must give the practical test from the designated jump seat. If no jump seat is available, the inspector must either conduct the practical test from a place in the cabin from which the inspector can adequately observe the flight, crew coordination, and crew resource management, or obtain an FSIRP-approved inspector to occupy a pilot’s seat in accordance with chapter 800 of the FOM.

207.3 Inspector Status - Pilot Qualifications are in Dispute

Any disagreements over the qualification or experience of the pilot occupying a pilot seat must be referred to the AFS Flight Program Office. The AFS Flight Program Division Manager makes the final decision in accordance with pertinent laws, regulations, FAA orders, and other policies and guidance.

207.4 Inspector Status - Crew Rest Practices

Crew rest is a vital part of safety. During all pilot evaluation, testing, and checking functions, inspectors should consider crew rest policies and attempt to schedule adequate crew rest between workdays. Inspectors must follow the crew rest policies contained in Chapter 600 of this FOM.

207.5 Inspector Status - Training and Currency Requirements

The Operations Inspector Training and Currency Requirements Matrix (See Figure 200-2) specifies the various requirements relating to formal training and currency based on the pilot evaluating, testing and/or checking functions an inspector performs. We based the matrix primarily on FAA Orders 4040.9 and 8900.1 (Flight Standards Information Management System), Volume 5, Chapter 1.

Figure 200-2: Operations Inspector Training and Currency Requirements Matrix specifies the various requirements relating to formal training and currency based on the pilot evaluating, testing and/or checking functions.

 

 

Figure 200-2: Operations Inspector Training and Currency Requirements Matrix

 

 

Footnotes to Figure 200-2:

(1)             Applicable only if a type rating is required. If the inspector is assigned to more than one aircraft that requires a type rating, formal training is alternated every 12 months between aircraft.

(2)             For glider, lighter than air, and gyroplane, FAA Order 4040.9 program proficiency check may substitute for formal training. (HBGA 93-01).

(3)             Inspector requires a type rating for initial line check in that aircraft. For recurrent line checks inspector needs only to be rated in category and class (see Order 8900.1, Volume 6, Chapter 2, Paragraph 6-587). Per Title 14 CFR sections 121.440 and 135.299, a line check is required for only one of the types of aircraft a pilot is assigned.

(4)             The inspector must be qualified in the category, class, and group of aircraft to be used, but does not need to be qualified in the aircraft type. An inspector must be type rated in an airplane that has a passenger capacity of 30 seats or more or a payload capacity of more than 7,500 pounds to conduct the observation on an airplane of these capacities.

(5)             FAA Order 4040.9 AFS EBC currency is required in an aircraft. This AFS EBC currency does not need to be in that specific aircraft type.  

(6)             When an inspector completes events/tasks in a Group II aircraft or simulator, those specific tasks may be credited toward completion of Group I events/tasks for those specific groups and tasks. Group I tasks/events cannot be credited for Group II tasks/events.

(7)             Inspectors must complete all the non-MOU tasks, contained in Chapter 400 of this FOM, if they conduct pilot evaluating, testing, and checking job functions outside the assigned operator’s MOU.

(8)             Inspectors must complete all the EBC Group II tasks if they conduct pilot evaluating, testing, and checking job functions outside the assigned air carrier’s MOU. When an inspector completes events/tasks in Group II aircraft or simulator those specific tasks may be credited toward completion of Group I events/tasks for those specific groups and tasks. Group I tasks/events cannot be credited for Group II tasks/events.

(9)             When performing an IOE checkride from the observer’s seat or in a simulator, the inspector does not need a medical certificate.

208   Funding Priorities

The AFS Flight Program manages limited resources to facilitate currency and proficiency for AFS Flight Program participants. The AFS Flight Program has funding priorities for allocating resources.
(See Figure 200-3: AFS Flight Program Funding Priorities.)

 

208.1 First Priority

Regional/Divisional AFS offices/facilities give inspectors assigned to pilot evaluating, testing, and checking functions the first and highest priority for aircraft or flight simulator training. Regional/Divisional AFS offices/facilities program training quotas to ensure that line inspectors who have not received recurrent flight training (aircraft or simulator) within the past 24 months (or 12 months for those inspectors assigned to aircraft requiring a type rating) receive the first priority for any flight training available in order of their last training date. Inspectors conducting pilot evaluating, testing, and checking functions are assigned to the EBC flight program and receive first priority. The Facility Manager should not normally assign Supervisors or regional and headquarters staff inspectors to pilot evaluating, testing, and checking functions.

208.2 Second Priority

Facility Managers normally assign GA new hire inspectors to the Semiannual Flight Program in the aircraft that the pre-employment check ride was taken. It is necessary for new-hired inspectors to maintain currency before they attend indoctrination training. These inspectors receive second priority for AFS Flight Program funds.

208.3 Third Priority

Non-supervisory inspectors whose job duties require assignment to the Semiannual Program are considered third priority for AFS Flight Program funds.

208.4 Fourth Priority

All Weather Operations Program (AWO) inspectors whose job duties require assignment to the Semiannual Program are considered fourth priority for AFS Flight Program funds.

208.5 Fifth Priority

FAA Safety Team (FAASTeam) inspectors whose job duties require assignment to the Semiannual Program are considered fifth priority for AFS Flight Program funds.

208.6 Sixth Priority

Air Transportation Oversight System (ATOS) Certificate Management Team (CMT) inspectors assigned to the Simulator Familiarization Program are considered sixth priority for AFS Flight Program funds.

208.7 Seventh Priority

AWO inspectors assigned to the Simulator Familiarization Program are considered seventh priority for AFS Flight Program funds.

208.8 Eighth Priority

FAASTeam inspectors assigned to the Simulator Familiarization Program are considered eighth priority for AFS Flight Program funds.

 

208.9 Ninth Priority

Inspectors who do not fall within the priorities listed above can be considered ninth priority for AFS Flight Program funds. The Facility Manager should not send inspectors to flight training who indicate their intention to retire or leave the FAA within the six months after the month in which their flight training is due. Inspectors in this category may apply for a waiver of this requirement for up to six months.

Note: Submitting written documentation establishing a retirement/termination date to Human Resources indicates an inspector’s intention to retire or leave the FAA.

Figure 200-3: AFS Flight Program Funding Priorities

Priority

Flight Program Assignment

First

EBC

Second

Semiannual/New-hire

(aircraft category= pre-employment check)

Third

Semiannual (Non-supervisory)

Fourth

Semiannual (AWOs)

Fifth

Semiannual (FAAST)

Sixth

Simulator Familiarization

(ATOS CMT)

Seventh

Simulator Familiarization (AWOs)

Eighth

Simulator Familiarization (FAAST)

Ninth

Other Considerations

 

 

209   Flight Program Participant Reviews

For facilities in regions that are not under Central Administration, Facility Managers are responsible for conducting periodic reviews of FACTS to ensure that all active flight program participants are maintaining currency.

209.1 Annual Review

Facility Managers, Supervisors, and FFPCs should conduct an annual review of the facility’s flight operations work requirements, flight program participation, and flight program assignments. The ideal time to conduct this review is July through September, before submitting the pending fiscal year budget request in FACTS. The AFS Flight Program determines cost estimates based on these annual reviews.

209.2 Recurring Flight Reviews

The following subsections describe the types of reviews that each Facility Manager should conduct during the fiscal year.

209.2.1                     Quarterly Reviews

Facility Managers, Supervisors/Front-line Managers, FFPCs, and AFS Flight program participants will review accomplishments and certify completion of the applicable events as recorded in FACTS for those participating in the AFS EBC Program before the first day of the following quarter (10/1, 1/1, 4/1, or 7/1) to determine whether:

a.                                  Currency of the flight program participant’s medical certificate (as applicable)

b.                                  The flight program participant’s last formal flight training course meets a 12- or 24-month training requirement

c.                                  The flight program participant’s last competency check is current

d.                                  The accomplishment of all aircraft required tasks

e.                                  The accomplishment of all non-aircraft required tasks

209.2.2                     Semiannual Reviews

Facility Managers, Supervisors, FFPCs, and AFS Flight program participants review accomplishments and certify completion of the applicable events, as recorded in FACTS, for those participating in the AFS Semiannual and/or AFS Simulator Familiarization Program. Managers, supervisors, FFPCs, and participants must do this review before the first day of the following semiannual period (10/1 or 4/1) to determine whether:

a.                                  The currency of the flight program participant’s medical certificate (as applicable)

b.                                  The flight program participant’s last competency check is current

c.                                  The accomplishment of all aircraft required tasks

d.                                  The accomplishment of all non-aircraft required tasks

209.2.3                     Crewmember Status Reviews

Facility Managers, Supervisors, and FFPCs must periodically review and validate continued eligibility of flight program participants to remain in a flight program. They should ensure active, non-current participants become current as soon as possible. Facility Managers may put in inactive status in FACTS only participants unable to maintain currency because of temporary detail job assignments, medical situations, active military duty, etc. The following subsections define crewmember status:

a.                                  Active: Qualified (job requirement, appropriate initial check ride, medical, etc.) employee authorized to participate in the program.

i.                 Current: The participant achieved appropriate training, check rides, medicals, and flight time activities and the Facility recorded the activities in a timely manner.

ii.                 Non-current: The participant’s medical, check ride, quarterly or semiannual task completion, training, or currency flight time has expired or does not meet requirements.

iii.               Any current assignment credits the Facility with that participant as current in the overall office roll up.

b.                                  Inactive: The participant may be placed in inactive status in FACTS when a temporary situation such as a temporary detail job assignment, illness, or military duty interferes with his or her ability to maintain currency in the flight program.

Note: Inactive status is appropriate only when the Facility Manager anticipates that the flight program participant will return to active status within a reasonable time period. Facility Managers should not put participants in Inactive status to adjust the office currency percentage at the end of each quarter or semiannual period.

210   Special Projects

The AFS Flight Program Office and/or flight program participants may identify special projects pertaining to the AFS Flight Program. The AFS Flight Program Office handles special projects and special project requests. As they arise, the AFS Flight Program Division Manager assesses each special project, plans an appropriate response, and then carries out actions to meet the needs identified.

210.1 Definition

This FOM defines special projects as any flight activity in an AFS Flight Program aircraft that is not solely for the purpose of currency or proficiency. Examples of special projects include disaster relief, special aircraft familiarization, and avionics orientation programs.

210.2 Request for Special Project Aircraft Use

Flight program participants must submit requests for using AFS Flight Program aircraft for a special project (one that does not involve currency or proficiency flight activities) to the AFS Flight Program Office. The AFS Flight Program Division Manager reviews and approves any such use. If the AFS Flight Program Division Manager approves the request, the AFS Flight Program Division Manager coordinates the aircraft use with the requesting facility or participant.

 

211   Waivers

This section describes various types of waivers available to AFS Flight Program participants with respect to formal training, CRM training, and other program requirements.

211.1 Submitting a Waiver Request

A Facility Manager, on behalf of a flight program participant, will submit a waiver request to the appropriate reviewing office.

211.2 Types of Waivers

Flight program participants can apply for three types of waivers.

211.2.1                     CRM Training Waivers
A waiver of the CRM training requirements contained in section 705 of the FOM may be granted by the AFS FSO. (See Figure 200-4, AFS CRM Waiver Process Flowchart.)  

a.                                  A CRM waiver may be issued provided the flight program participant has scheduled the applicable CRM training course, with the following exceptions:

i.                 Flight program participants retiring within six months of their CRM due date are not need to schedule a CRM training course prior to requesting a waiver.

ii.                 New-hire flight program participants do not need to schedule a CRM training course prior to indoctrination when the CRM waiver request is made.

iii.               If a CRM training date cannot be issued, the flight program participant must be placed on a wait-list for the course to be eligible for a CRM waiver.

b.                                  A written request via e-mail for a waiver must be submitted by the Facility Manager, on behalf of the flight program participant, to the AFS FSO through the appropriate RFSO.

c.                                  The RFSO will review the request and forward it to the AFS FSO, request clarification, correction or additional data if needed, or deny the request if it does not meet the criteria in subparagraph (a) above. If the request is denied, the RFSO will forward the information to the requesting office.

d.                                  The request must contain the following information:

i.                 Name

ii.                 Flight crew number

iii.               Course/class number of scheduled CRM initial or recurrent training, or in the case of a new-hire crewmember, the “establish date” into the flight program as listed in FACTS or indication the crewmember was placed on a wait list.

e.                                  The AFS FSO will approve or deny the request. If the request is denied, the AFS FSO will notify the requesting office.

 

f.                                      Upon approval of the waiver request by the AFS FSO, the waiver will be forwarded via e-mail to the SFSO.

g.                                  Upon confirmation of the CRM training date (if applicable), the SFSO will grant the waiver via written notification to the AFS Flight Program Division Manager and Facility Manager. The notification will state the waiver expiration date based upon the projected CRM training completion date.

h.                                  The AFS Flight Program Division Manager will enter the waiver expiration date as the CRM “Non-Current” date in FACTS, and in the remarks section of FACTS, will enter “CRM Waiver issued on (date) by AFS FSO; CRM training is scheduled (date).”

i.                                        The AFS Flight Program Division Manager will send confirmation of the waiver to the requesting office and the AFS FSO.

j.                                        The crewmember’s office manager is responsible for the removal of the comment regarding the waiver from the remarks section after the crewmember completes the course.

k.                                    Crewmembers who are scheduled to retire within six months of their CRM due date are granted a waiver based on their retirement date. There is no need to schedule or request CRM training for these crewmembers.

l.                                        For new-hire crewmembers, CRM training waivers are approved when the AFS FSO receives the request.

 

Figure 200-4: AFS CRM Waiver Process Flow Chart      

 

211.2.2                 AFS Flight Program Waivers

The AFS Flight Program Division Manager may grant a waiver of certain AFS Flight Program requirements to flight program participants. Granting of as AFS Flight Program Waiver depends on the particular fact pattern represented in the request.

 

a.                                  Equivalent Experience/Waiver Request. A Facility Manager on behalf of an AFS Flight Program Participant may request an equivalent experience waiver from the AFS Flight Program Division Manager. The AFS Flight Program Division Manager may grant equivalent experience credit in lieu of initial training requirements in situations where the flight program participant can show equivalent experience in the same type of aircraft and the applicable qualifications on his or her pilot certificate. The AFS Flight Program Division Manager reviews equivalent experience requests as AFS Flight Program Waiver requests and determines approval or denial. The AFS Flight Program Office will submit requests for equivalent credit for the CRM training to the AFS FSO for processing.

b.                                  Emergency Flight Program Waivers. The AFS Flight Program Division Manager may grant a waiver of certain AFS Flight Program requirements to flight program participants. At the request of the AFS Flight Program Division Manager, the AFS FSO may grant an emergency issuance of a CRM waiver for a period of no more than five days. Granting of an AFS Flight Program Waiver depends on the particular fact pattern presented in the request.

c.                                  Assignment Waivers. A Facility Manager may request a multiple aircraft/SFAR aircraft/helicopter assignment waiver for an inspector from the AFS Flight Program Division Manager. The AFS Flight Program Division Manager will review the request and coordinate with the RFPC, the RFSO, and/or the applicable policy division.

211.2.3                   Formal Training Waivers

A Facility Manager, on behalf of an AFS Flight Program participant, may request formal training waivers from AFS-500. All formal training waivers are issued by the Flight Standards Training Division (AFS-500).

212   Pilot Records Improvement Act

Title 49 of the United States Code (49 U.S.C.) § 44703, The Pilot Records Improvement Act of 1996 (PRIA), was enacted as a result of several accidents where information about the pilot would have been valuable in the hiring process. PRIA was designed to ensure that air carriers and air operators adequately investigate a pilot’s background before the crewmember is placed into service with that air carrier/air operator. In addition, PRIA sets forth certain requirements for maintaining records, which will apply to current and former FAA employees employed as pilots.

Note: In accordance with the current edition of Order 4040.9, for the purpose of PRIA compliance, the FAA employs each flight program participant who serves as a pilot in a flight program as the pilot of a civil or public aircraft.

212.1 Record Retention

In accordance with the current edition of Order 4040.9, FAA Aircraft Management Program, the AFS Flight Program Office will maintain PRIA records for flight program participants who were not assigned to the AFS Flight Program Air Operator Certificate using the following guidelines:

a.                                  When an AFS Flight Program participant separates from the AFS Flight Program, his or her crewmember records will be moved to the AFS Flight Program PRIA file.

b.                                  After one year, the PRIA file will be destroyed.

c.                                  The PRIA file will include the following records (or a summary of the following information, as applicable):

i.                 Latest FAA Form 4040-2, or AFS Flight Program equivalent; and

ii.                 Crewmember flight records from the crewmember tracking system (i.e., FACTS) at the time of separation.

Note: Any missing documentation will be noted in the PRIA file at the time of separation.

d.                                  All PRIA documents will be stored in a GSA approved locked cabinet in the AFS-60 facility at 2221 Alliance Blvd., Suite 400, Fort Worth, Texas. The Central Administration Branch Manager will be the responsible party for the safeguard of all PRIA documents and responses to PRIA requests on former employees.

212.2 Processing a Records Request

Upon receipt of a PRIA records request for a former AFS Flight Program participant, the AFS Flight Program Office will:

a.               Request that the former flight program participant execute a release for the records to be provided to the requesting air carrier/air operator.

b.                                  Provide a summary of the required PRIA records to the requesting air carrier/air operator upon receipt of the signed release from the former flight program participant.

212.3 Part 135 Operations

The AFS Flight Program Office will request, retain, and furnish PRIA records for all flight program participants assigned to the AFS Flight Program Air Operator Certificate in accordance with the AFS Flight Program General Operations Manual (GOM).  PRIA records for flight program participants assigned to the AFS Flight Program Air Operator Certificate will be retained for five years.

 

CHAPTER 300:  FLIGHT ACTIVITY AND CREW TRACKING SYSTEM

301   Purpose

The Flight Activity and Crew Tracking System (FACTS) is a national database the AFS Flight Program uses to:

Collect and maintain flight program participant data

Provide flight program participant currency status and information

Review budget information

Locate a National Resource Inspector (NRI) or other inspector resource

FACTS is a Web-based application that allows the AFS Flight Program Office, Policy Division Managers, Regional Division Managers, and Facility Managers to maintain the most current profile and comprehensive record of flight activity by AFS Flight Program participants.

302   Applicability

The FACTS provisions outlined in this chapter apply to all AFS Flight Program participants at the national, regional, and facility, and crewmember level as they interact with FACTS or input data to FACTS.

303   Program Administration

The AFS Flight Program Office administers FACTS, as it applies to the AFS Flight Program, under the direction of the AFS Flight Program Division Manager. FACTS data entry personnel use information from certain FAA forms, as well as AFS Flight Program equivalents implemented in accordance with FAA Order 4040.9 (current edition) to initiate and update flight program participant records.

Many individuals within the AFS Flight Program and throughout the FAA have access to FACTS. Based on his or her position, each user has a specific set of allowed functions with regard to conducting searches and entering or modifying information in FACTS.

304   Program Roles and Responsibilities

The following subsections describe the FACTS roles and responsibilities for personnel with roles and responsibilities in the administration of FACTS for the AFS Flight Program.

304.1 AFS Flight Program Division Manager

The AFS Flight Program Division Manager is responsible for implementing and overseeing the operation of FACTS.

304.2 Central Administration Branch Manager

The Central Administration Branch Manager is responsible for:

a.                                  Overseeing and maintaining FACTS for the AFS Flight Program

b.                                  Ensuring the overall accuracy of FACTS data

c.                                  Ensuring the overall efficiency of FACTS data entry

d.                                  Ensuring FACTS Data Entry personnel are properly trained

e.                                  Overseeing the FACTS Budget Module at the direction of the AFS Flight Program Division Manager

f.                                      Overseeing AFS Flight Program Office and Service Center data entry

g.                                  Serving as the point-of-contact for data entry of waivers

h.                                  Ensuring non-type rated designations are added to assignments as requested

i.                                        Processing FACTS Change Requests for the AFS Flight Program for modifications to FACTS

304.3 Regional Flight Program Coordinator

The Regional Flight Program Coordinator (RFPC) is responsible for:

a.                                  Forecasting regional resources needed to support the AFS Flight Program

b.                                  Coordinating regional requirements and issues with the AFS Flight Program Division Manager

c.                                  Serving as a liaison to Facility Flight Program Coordinators (FFPC) on AFS Flight Program policies and procedures

d.                                  Administering and resource forecasting and utilization as delegated by the Regional Division Manager

e.                                  Monitoring the overall status of regional AFS Flight Program resources and flight program participant currency or proficiency

f.                                      FACTS budget requests and FACTS Budget Module administration with facilities in the region

 

304.4 Facility Manager

The Facility Manager is responsible for:

a.                                  Administering the AFS Flight Program at the facility level

b.                                  Evaluating the facility’s needs based on known and projected activity

c.                                  Forecasting funding requirements for the AFS Flight Program

d.                                  Entering and removing flight program participants from the AFS Flight Program

e.                                  Ensuring data entry of all applicable forms into FACTS within five working days of receiving the form from the flight program participant

f.                                      Ensuring accurate tracking of events and current emergency contact information is entered into FACTS for all flight program participants

g.                                  Assigning FACTS data entry personnel for the facility

h.                                  Ensuring that pilot evaluating, testing, and checking functions are performed only by inspectors who are current under their assigned program

i.                                        Certifying the completion of quarterly events

j.                                        Developing an individual flight program with each inspector

k.                                    Delegating appropriate tasks to the Supervisor

l.                                        Performing quarterly and annual program reviews

m.                              FACTS Budget Module administration for the facility

n.                                  Ensuring flight program participant records are accurate before the records are entered into FACTS

304.5 FACTS Data Entry

FACTS Data Entry personnel are responsible for:

a.                                  Making prompt and accurate entries of data into the FACTS system. (If the data is in relation to a flight, then the data will be entered within five working days upon receipt of the form)

b.                                  Maintaining crewmember records, as assigned by the Facility Manager, if applicable

Note:           No more than two people should have data entry rights into FACTS at each facility.

304.6 Facility Flight Program Coordinator

The Facility Flight Program Coordinator (FFPC) is responsible for:

a.                                  Overseeing all AFS Flight Program matters within the office/facility

b.                                  Providing administrative oversight of facility AFS Flight Program records

c.                                  Ensuring request/allocation FACTS Budget Modules are completed properly

d.                                  Interfacing with RFPC

e.                                  Coordinating budget and flight program activities

f.                                      Developing the facility IEP corrective action process

304.7 Flight Program Participant

Each AFS Flight Program participant is responsible for:

a.                                  Completing his or her individual currency program and maintaining proficiency

b.                                  Developing his or her individual flight program in consultation with his or her Facility Manager and/or Supervisor or the AFS Flight Program Division Manager (or designee), as applicable

c.                                  Following guidance contained in this FOM and applicable portions of the latest edition of FAA Order 4040.9

d.                                  Maintaining and completing his or her AFS Flight Program records in accordance with the FOM

e.                                  Completing all required documentation after each flight, obtaining all required approvals, and providing the documentation to the Approving Official on the next working day after conclusion of the flight

f.                                      Ensuring his or her information, flight time, and event completion is current and up-to-date in FACTS

305   Planning Tasks

Each flight program participant develops a plan with his or her Facility Manager and/or Supervisor or the AFS Flight Program Division Manager (or designee), as applicable, before the beginning of the quarter or semiannual period (based on the flight program participant’s assigned program). The plan includes the number and type of tasks appropriate to the participant’s assigned pilot evaluating, testing, and checking job functions. Participants cannot reduce the number of tasks or hours below the minimum established in Chapter 400 of this FOM.    

306   Recording Tasks

The participant may complete tasks while flying in normal certification, other FAA activities, or out of agency flying (military or personal). The participant must document these flights on an AFS Flight Program Crewmember Information Transmittal.

 

307   Certification of Task Completion

The task completion certification process is as follows:

a.                                  The flight program participant fills out and signs an AFS Crewmember Information Transmittal (with Block 2(A) completed) indicating that he or she completed the assigned tasks for the appropriate currency period. The participant submits the Crewmember Information Transmittal no later than the next working day to his or her Supervisor or Facility Manager, or the Service Center manager, as applicable.

b.                                  Data entry personnel enter the data from the AFS Flight Program Crewmember Information Transmittal into FACTS within five working days.

308   FACTS Data Sources

The data for flight program participant currency or proficiency flight time is found on the Crewmember Check Record (FAA Form 4040-2, or AFS Flight Program equivalent), the Aircraft Request and Use Record (FAA Form 4040-6), the Flight Program Crewmember Authorization and Data (FAA Form 4040-7, or AFS Flight Program equivalent), and the AFS Flight Program Crewmember Information Transmittal.  

 

308.1 Crewmember Check Record

AFS Flight Program participants must use the AFS Flight Program 4040-2 (in conjunction with the applicable Task List when applicable), which is an FAA Form 4040-2 equivalent in accordance with FAA Order 4040.9 (current edition) to document completion of certain checkride requirements. Participants use the AFS Flight Program 4040-2 to record inspector checkride activities, all checkride requirements and the completion of those requirements. The flight program participant initiates the 4040-2, or if the check will be conducted at the AFS Service Center then the Service Center initiates the 4040-2, and the Approving Official approves it prior to flight. FACTS data entry personnel at the facility or Service Center, as applicable, enter the data from the 4040-2 into FACTS.

The Approving Official is responsible for ensuring the participant has completed the 4040-2 and processed in accordance with the following instructions:

a.                                  Following the checkride, the check pilot/check airman (or the flight program participant if the check pilot/check airman is not an FAA employee) completes and signs the 4040-2.

b.                                  The flight program participant forwards the original 4040-2 to the Approving Official.

c.                                  The Approving Official ensures that the flight program participant has recorded the 4040-2 for FACTS database entry. The Approving Official forwards the 4040-2 to the FACTS data entry personnel for entry into FACTS. The data entry personnel must enter the data within five working days. If the checkride is Unsatisfactory, no FACTS data entry is required.

d.                                  The Approving Official ensures that the current 4040-2 is placed in the flight program participant’s crewmember records superseding the previous 4040-2, if applicable.

e.                                  The Approving Official must approve the 4040-2 prior to flight.

i.                 For an annual flight evaluation in rotorcraft-helicopter, the AFS Flight Program Division Manager (or designee) is the Approving Official.

ii.                 For an annual flight evaluation conducted at the Service Center, the AFS Flight Program Division Manager (or designee) is the Approving Official.

iii.               For all other annual flight evaluations, the Facility Manager and/or Supervisor is the Approving Official.

Figure 300-1: Form 4040-2 Process shows participants how to process Form 4040-2.

 

Figure 300-1: Form 4040-2 Process

 

 

308.2 FAA Form 4040-6, FAA Aircraft Request and Use Record

AFS Flight Program participants must use FAA Form 4040-6, or AFS Flight Program equivalent, in accordance with the current edition of FAA Order 4040.9. The AFS Flight Program 4040-6 documents requests for, and uses of, FAA aircraft by flight program participants.

a.                                  The requesting flight program participant initiates Form 4040-6, and submits the form to the Approving Official (e.g., Facility Manager or Service Center Manager) for review and approval. If the flight program participant is conducting the flight through the Service Center, the Service Center will initiate Form 4040-6.

b.                                  Before signing the approval on Form 4040-6 for a particular flight, the Approving Official is responsible for ensuring that FACTS is checked to determine the following as it relates to each requesting flight program participant (see Section 506.1):

·                Appropriate assignment for the type of flight and aircraft to be used

·                Qualified in the aircraft requested (e.g., TAA, sea, rotorcraft)

·                Medical is current

·                CRM training is current

·                Emergency Notification information is current and on file

·                Safety meeting requirement is complete

·                If both pilots are FAA crewmembers, verify the crew pairing and whether the other pilot is qualified in FACTS for the flight requested.

c.                                  The Approving Official (Facility Manager/Service Center Manager, or a person no lower than a GS/GM-15 or K-Band), approves Form 4040-6 on Line 8a.

d.                                  The AFS Flight Program Division Manager (or designee) must approve Form 4040-6 (on Line 8b), submitted to the AFS Flight Program Mailbox, for a flight involving a Group II aircraft and/or any turboprop airplane (other than a simulator).

Note: Form 4040-6 can only be approved for a specific scheduled flight.

Note: When an Actor signs FAA Form 4040-6 for the Facility Manager, the Actor must indicate that he or she is signing FAA Form 4040-6 as “Acting Manager” (Example: James Smith, Acting Manager).

e.                                  The flight program participant is responsible for evaluating the safe conditions and operations of the specific flight on the date of departure. Prior to conduct on the day of flight, or no earlier than 18 hours prior to departure, the flight program participant should complete a risk assessment and discuss the following risk management factors with his or her Facility Manager or Supervisor or Service Center personnel if the AFS Flight Program Division Manager (or designee) is the Approving Official for the flight:

i.                 Environmental factors:

·                Current weather (i.e., is it above the highest circling minimums for the departure airport?)

·                Terrain (i.e., mountains, desert, water)

·                Type of operation(s):

o              Day VMC or Day IMC

o              Night VMC or Night IMC

ii.                 If an Industry pilot is on board, ensure the industry pilot will be briefed regarding his or her PIC responsibilities and the AFS Flight Program 4040-6 was completed accordingly (see sections 204.26 and 604.9).

iii.                                  The flight program participant has appropriate charts on board and that he or she determined weight and balance and aircraft performance for the assigned flight are within limits.

Note: The flight program participant will write the initials of the Facility Manager or Supervisor the he or she spoke with to discuss the risk assessment in Block 22 of the AFS Flight Program 4040-6 in order to document completion of the risk assessment.

f.                                      The participant must complete and submit the Form 4040-6 to the Approving Official (AFS Flight Program Division Manager or Facility Manager, as applicable), no later than the next working day after completing the flight.

g.                                  The Approving Official is responsible for reviewing the flight data to verify that the participant conducted the flight in accordance with the requested reason. The Approving Official is responsible for ensuring that all information recorded on the form is correct, complete, and legible.

h.                                  The Approving Official forwards the Form 4040-6 to the FACTS data entry personnel or who enter the data into FACTS within five working days.

i.                                        The Approving Official forwards a copy of Form 4040-6 to the budget personnel, if applicable.

Note: Different data entry processes exist for National Resource Inspector aircraft/simulator requests and flights conducted at the Service Center.

Note:           Users can find detailed instructions for completion of Form 4040-6 in FACTS from the FORMS link on the Toolbar.

Figure 300-2: Form 4040-6 Process (Office) shows how personnel enter aircraft request and use information into FACTS for rental aircraft flights, Figure 300-3: Form 4040-6 Process (King Air) shows how personnel enter aircraft request and use information into FACTS for King Air flights, and Figure 300-3A shows how personnel enter aircraft request and use information into FACTS for flights conducted at the Service Center.

 

Figure 300-2: Form 4040-6 Process (Office)

 

 

Figure 300-3: Form 4040-6 Process (King Air)

 

Figure 300-3A: Form 4040-6 Process (Service Center)

 

 

308.3 Crewmember Authorization

AFS Flight Program participants must use the applicable AFS Flight Program 4040-7 (EBC/135, Semiannual, or Sim Fam), which is an FAA Form 4040-7 equivalent in accordance with FAA Order 4040.9 (current edition) to document crewmember assignment(s) as of publication of Revision 6 of the FOM.   The AFS Flight Program Crewmember Authorization (or FAA Form 4040-7) accomplishes the following:

Enrolls a participant in FACTS and in a flight program

Indicates Check Pilot and instructor pilot designation

Documents participant’s current assignment(s) in the AFS Flight Program

The Approving Official is responsible for ensuring users prepare the 4040-7 in accordance with the following instructions:

a.                                  Pilot Assignment Code: Use the appropriate AFS Flight Program 4040-7 (EBC/135, Semiannual, or Sim Fam) or check the appropriate box for the flight program assigned (if FAA Form 4040-7 is used). The pilot code options are mutually exclusive in FACTS (i.e., only one code can be selected).

Note:           A crewmember (Other) is designated on the 4040-7 by the letter O under Job Category. An other crewmember is a person who is authorized to be aboard an AFS Flight Program aircraft to perform a particular function, either in-flight or on the ground, not directly involving the operation of the aircraft or its installed equipment, but associated with the AFS Flight Program or the purpose of flight. An other crewmember shall have a specific job function identified on the 4040-7 which permits the other crewmember to act as an official evaluator or observer of aircraft, aircraft systems, air traffic, in-flight procedures, or AFS Flight Program personnel.

Note: The Approving Official should use the Trainee assignment in FACTS, which is tied to the Budget Module, for a flight program participant who will be receiving a new type rating (i.e., B727 or Gulfstream IV) or will be assigned to a new category of aircraft, but has not completed formal training on the aircraft. Trainee is a temporary assignment that should only be used until the flight program participant has completed formal training. The Trainee assignment is strictly a budgetary assignment and does not constitute authorization to conduct any type of flight activity or otherwise participate in the AFS Flight Program.

b.                                  Type Aircraft: Use the appropriate AFS Flight Program 4040-7 (EBC/135, Semiannual, or Sim Fam) or check the appropriate box for the flight program assigned (if FAA Form 4040-7 is used). In the Aircraft block, record the aircraft category and class in which the participant completed the assigned flight program tasks. In the Duty Position block, record the crewmember position (Example: PIC or SIC).

c.                                  Approving Official: The Facility Manager must approve all new participants assigned to the EBC program at that facility. The AFS Flight Program Division Manager (or designee) is the Approving Official for all flight program participants assigned to the 135 program. The AFS Flight Program Division Manager (or designee) is the Approving Official for flight program participants assigned to the Semiannual or Sim Fam program.

d.                                  Data Entry: The Approving Official is responsible for ensuring the 4040-7 is entered in FACTS within five working days.

e.                                      Retention: The Approving Official is responsible for ensuring the 4040-7 reflects the flight program participant’s assignment(s) and is filed in the flight program participant’s crewmember records. The superseded 4040-7 may be destroyed as long as the current 4040-7 all of the flight program participant’s current assignment(s).


Note:           Each flight program participant must have a current AFS Flight Program 4040-7 documenting the flight program participant’s current assignment(s) in his or her crewmember records by October 1, 2012. The AFS Flight Program 4040-7 will supersede any FAA Form 4040-7 in the flight program participant’s crewmember records, and it must list all of the flight program participant’s current assignment(s).

Note:           AFS Flight Program participants use the Crewmember Information Transmittal to record completion of currency tasks at the end of each quarter or semiannual period, as applicable to the flight program participant’s assignment.

Figure 300-4: Form 4040-7 shows how personnel process crewmember authorizations in FACTS.

 

Figure 300-4: Form 4040-7 Process

 

 

308.4 Crewmember Information Transmittal

AFS Flight Program participants use the AFS Flight Program Crewmember Information Transmittal to document completion of currency tasks during each quarterly or semiannual period (as applicable) in Block A, update Medical Certificate Information in Block B, and/or submit out-of-agency flight time for data entry in FACTS in Block C. The flight program participant is responsible for ensuring the AFS Flight Program Crewmember Information Transmittal is complete and accurate.   There is no Approving Official signature required on the AFS Flight Program Crewmember Information Transmittal. The flight program participant should submit the Crewmember Information Transmittal to the FACTS data entry personnel for data entry in FACTS.

309   Record Retention Requirements

The AFS Flight Program must retain flight program participant records in accordance with the FAA’s Record Retention Policy. Flight program participants can locate the AFS Record Retention Requirements on the AFS Flight Program Office Web site/FACTS/Tools and Resources, located at: https://intranet.faa.gov/faaemployees/org/linebusiness/avs/offices/afs/programs/afs_flight_program/

310   FACTS Search Functions

FACTS is a nationwide database that contains multiple search capabilities for users. This section describes the most common searches FACTS users initiate.

310.1 Crewmember Lookup

The crewmember lookup search function is the most common use of FACTS. Locating a flight program participant’s record in FACTS enables the user to determine the flight program participant’s location, currency, job assignment, and other essential information.

To search for a particular crewmember:

a.                                  Select Crewmember Lookup from the Search menu on the FACTS homepage.

b.                                  Enter the Crew Number or Last Name of the flight program participant.

c.                                  Select the flight program participant’s name.

310.2 National Resource Inspector

To facilitate requests submitted to the Flight Standards Inspector Resource Program (FSIRP) for a National Resource Inspector (NRI), users can search for NRIs in FACTS.

To locate an NRI:

a.                                  Select an Aircraft Type from the dropdown menu.

b.                                  Select National Resource from the Search menu.

c.                                  Select National Resource as the Search Type.

d.                                  Select the Region from the dropdown menu, if applicable.

e.                                  Select the individual NRI record.

310.3 Current and/or Qualified Inspector

To facilitate requests submitted to the FSIRP or to locate a current and/or qualified inspector, users can search FACTS by using currency and/or qualification as specific criteria.

To locate a current and/or qualified inspector:

a.                                  Select National Resource from the Search menu on the FACTS homepage.

b.                                  Select Current/Qualified (to search the EBC Program) or Qualified as the Search Type depending on the reason for the search.

c.                                  Select the Aircraft Type from the dropdown menu.

d.                                  Select the Region from the dropdown menu, if applicable.

e.                                  Select an individual record to access the inspector’s information and ensure the inspector is current and/or qualified.

311   FACTS Budget Module

The FACTS Budget Module provides users with the ability to request funds for proficiency or currency flight activity. The FACTS Budget Module maintains budget information for the past three fiscal years.

The AFS Flight Program Office allocates funds on a quarterly basis after each region submits its request. The Budget Allocation Worksheet provides the necessary data to track actual costs and compare actual costs against funded amounts.

a.                                  Users can access the next fiscal year worksheet on or after July 15 of the current fiscal year. Crewmembers fill out specific fields of the Budget Request Worksheet depending on their assigned program. Crewmembers submit completed worksheets to their Facility by August 15.

b.                                  The Facility reviews the crewmember requests and, when satisfied with all crewmember Budget Request Worksheets, the Facility submits a consolidated Office Worksheet to Region for review.

c.                                  The Regional Flight Program Coordinator (RFPC) reviews the fiscal year requests for all facilities in the region. The RFPC submits the region’s requests to the AFS Flight Program Office by September 13. The AFS Flight Program Office reviews the region’s requests and makes a recommendation regarding allocation of funds to AFS-100 by October 1.

d.                                  AFS-100 provides first quarter allocation guidance between October 1 and October 15. AFS-100 notifies the Region 210s of the region’s budget allocation total.

Note: AFS-100 notifies the AFS Flight Program Office of final budget allocations for all regions.

e.                                  The AFS Flight Program Office notifies each RFPC of the region’s fiscal year budget allocation and first quarter allocation for each facility.

f.                                      The AFS Flight Program Office, in conjunction with the RFPC, determines each facility’s quarterly allocation and the rollover from the previous quarter by December 1 for the second quarter, March 1 for the third quarter, and June 1 for the fourth quarter.

g.                                  The AFS Flight Program Office coordinates with AFS-100 by December 15 for the second quarter allocations, March 15 for the third quarter allocations, and June 15 for the fourth quarter allocations.

h.                                  AFS-100 notifies the Region 210s of the final allocations for the second quarter by December 15 and the third quarter by March 15. The AFS Flight Program Office notifies the RFPCs of the final allocations for the second quarter by December 15 and the third quarter by March 15.

i.                                        The AFS Flight Program Office notifies AFS-100 of major shortfalls or the amount of unused funds by June 15. AFS-100 notifies the Region 210s of the major shortfalls or the amount of unused funds by June 15. The AFS Flight Program Office notifies the RFPCs of the major shortfalls or the amount of unused funds by June 15.

                     

Figure 300-5: FACTS Budget Process provides an illustrative flowchart of how the FACTS Budget Module is used.

 

Figure 300-5: FACTS Budget Process

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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CHAPTER 400:  FLIGHT PROGRAMS

401   Purpose

This chapter outlines the flight programs that allow inspectors to complete proficiency, currency, and familiarization events and tasks.

The four flight programs are:

Events Based Currency (EBC) Program

Semiannual Program

Simulator Familiarization Program

AFS 135 Program

402   Applicability

This chapter applies to all AFS Flight Program participants who act as crewmembers. Facility Managers assign each AFS Flight Program participant to one of the four flight programs outlined in this chapter. All inspectors conducting pilot evaluating, testing, and checking activities must meet the requirements of the EBC program. All other flight program participants must meet the requirements of the program to which they have been assigned by their Facility Manager.

403   Program Administration

The AFS Flight Program Office administers the four flight programs outlined in this chapter under the direction of the AFS Flight Program Division Manager.

All AFS Flight Program operations must comply with 14 CFR part 91, and 14 CFR part 135, if appropriate. In addition, all crewmembers’ certification must comply with 14 CFR part 61.

404   Program Roles and Responsibilities

This section highlights the defined roles and responsibilities for AFS Flight Program positions.

 

404.1 AFS Flight Program Division Manager

The AFS Flight Program Division Manager is responsible for:

a.                                  Providing service level management and oversight of all AFS aircraft operations

b.                                  Managing and overseeing flight program participant qualifications and currency within all flight programs

404.2 King Air Instructor Pilot

The AFS Flight Program Division Manager selects King Air Instructor Pilots from the most qualified Facility Check Pilots, based on training and experience in King Air aircraft, total turbine time, AMEL CFI time, recency of experience, and completion of the appropriate formal flight training course. The AFS Flight Program Division Manager documents the selections through completion of Form 4040-7, or AFS Flight program equivalent, and entry into FACTS.

A designated King Air Instructor Pilot (IP) is responsible for:

a.                                  Conducting flight and ground instruction for inspectors assigned to the AFS Flight Program for the purpose of AMEL currency/familiarization

b.                                  Serving as PIC in AFS Flight Program King Air aircraft

c.                                  Using good aircraft operating practices

d.                                  Adhering to CRM practices

e.                                  Adhering to the approved flight maneuvers package

f.                                      Participating in preflight and post flight briefings

g.                                  Adhering to AFS Flight Program King Air limitations

h.                                  Instructing flight program participants to meet the required PTS standards

i.                                        Completing aircraft and flight records in a timely manner

j.                                        Meeting aircraft responsibility requirements (maintenance, parking, hangar, etc.)

404.3 AFS Regional Division Manager

The AFS Regional Division Manager is responsible for:

a.                                  Providing resource support for the AFS Flight Program and Events Based Currency (EBC) program participants

b.                                  Designating a Regional Flight Program Coordinator (RFPC) in accordance with the FOM, either through a memorandum to the assignee or by preparing a Position Description stating that the RFPC reports directly to the Regional Division Manager on matters relating to AFS Flight Program activities

 

c.                                  Overseeing the regional SMS in accordance with the provisions of FAA Order 4040.9

d.                                  Designating a Region Flight Safety Officer (RFSO) in accordance with FAA Order 4040.9, either through a memorandum to the assignee or by preparing a Position Description stating that the RFSO reports directly to the Regional Division Manager on matters relating to aviation safety and risk management and that safety/risk management is the RFSO’s primary or collateral duty

e.                                  Fostering a climate that promotes achievement of SMS philosophies and goals in order to ensure a high standard of conduct in the region’s flight program operation

f.                                      Ensuring that the IEP is implemented on a regional level and that all facility findings are closed out within 30 days of the IEP

404.4 Regional Flight Program Coordinator

The Regional Flight Program Coordinator (RFPC) is responsible for:

a.                                  Forecasting regional resources needed to support the AFS Flight Program

b.                                  Reporting to the Regional Division Manager on matters relating to AFS Flight Program activities

c.                                  Coordinating regional requirements and issues with the AFS Flight Program Division Manager

d.                                  Serving as a liaison to Facility Flight Program Coordinators (FFPCs) on AFS Flight Program

e.                                  Administering and forecasting resource and utilization as delegated by the Regional Division Manager

f.                                      Monitoring the overall status of regional AFS Flight Program resources and flight program participant currency or proficiency

g.                                  FACTS budget requests and FACTS Budget Module administration with facilities in the region

h.                                  Coordinating with the AFS Flight Program Division Manager and King Air Coordinator regarding AFS Flight Program King Air aircraft scheduling

404.5 Facility Check Pilot

A Facility Check Pilot is an inspector who a Facility Manager designates in writing through completion of FAA Form 4040-7, or AFS Flight program equivalent, and entry into FACTS (this does not include a King Air Check Pilot unless approved by the AFS Flight Program Office). An authorized Facility Check Pilot is responsible for:

a.                                  Conducting proficiency checks for other inspectors in specific categories, classes, or types of aircraft

b.                                  Performing the duties of an Instructor Pilot (IP) because of the Check Pilot designation

c.                                  Serving as PIC because of the Check Pilot designation

404.6 Industry Check Pilot

A Facility Manager designates an Industry Check Pilot in writing on FAA Form 4040-2, or AFS Flight Program equivalent, after ensuring the Industry Check Pilot is authorized and qualified to conduct checks in accordance with the FOM.   The flight program participant must brief the Industry Check Pilot that the Industry Check Pilot is PIC of the flight.

Note: AFS Flight Program participants are not authorized to have non-FAA passengers onboard rented AFS Flight Program aircraft during the check.

Note: A Facility Manager does not need to approve an Industry Check Pilot on the 4040-2during a formal training course.

404.7 FAA Instructor Pilot

A Facility Manager designates an FAA Instructor Pilot (IP) in writing through completion of Form 4040-7, or AFS Flight program equivalent, and entry into FACTS. An IP is responsible for:

a.                                  Providing flight instruction to FAA inspectors under the provisions of this FOM and FAA Order 4040.9

b.                                  Performing PIC duties by virtue of the IP designation

c.                                  Conducting flight and ground instruction for inspectors assigned to the AFS Flight Program

d.                                  Using good operating practices

e.                                  Performing maneuvers in accordance with recommended procedures

f.                                      Adhering to CRM practices

g.                                  Adhering to all aircraft limitations

h.                                  Instructing flight program participants to meet the required PTS standards

i.                                        Participating in preflight and post flight briefings

In order to be designated as an IP, the inspector must meet the following qualifications:

j.                                        Be current in the EBC Program by completing all of the required events

k.                                    Have completed a formal MEL flight training course (if designated for MEL) in the previous 24 month period

l.                                        Have completed a standardization flight check within the previous 12 months administered by a current Facility Check Pilot

404.8 Facility Manager

The Facility Manager is responsible for:

a.                                  Administering the AFS Flight Program at the facility level

b.                                  Evaluating the facility’s needs based on known and projected activity

c.                                  Forecasting funding requirements for the AFS Flight Program

d.                                  Entering and removing flight program participants from the AFS Flight Program

e.                                  Ensuring data entry into FACTS and accurate tracking of events

f.                                      Ensuring that pilot evaluating, testing, and checking functions are performed only by inspectors who are current under their assigned program

g.                                  Certifying the completion of quarterly events

h.                                  Developing an individual flight program with each inspector

i.                                        Delegating appropriate tasks to the Supervisor

j.                                        Assigning a FFSO who reports directly to the Facility Manager on matters relating to flight management system safety (conveying the assignment through a memorandum to the FFSO, noting safety as the FFSO’s primary or collateral duty)

k.                                    Fostering a climate that promotes achievement of SMS objectives and enforces high standards of conduct in the facility’s flight operations

l.                                        Ensuring that the IEP is implemented, addressing and resolving all findings resulting from the IEP within 30 days

m.                              Performing quarterly and annual program reviews

n.                                  FACTS Budget Module administration for the facility

404.9 Supervisor

The Supervisor (Facility level) is responsible for:

a.                                  Ensuring that flight program participants remain current in accordance with appropriate assignments in the AFS Flight Program

b.                                  Overseeing day-to-day operation of the AFS Flight Program at the office/facility level (if assigned)

c.                                  Performing other tasks as assigned by the Facility Manager

404.10         Facility Flight Program Coordinator

The Facility Flight Program Coordinator (FFPC) is responsible for:

a.                                  Overseeing all AFS Flight Program matters within the office/facility

b.                                  Providing administrative oversight of facility AFS Flight Program records

c.                                  Ensuring request/allocation FACTS Budget Modules are completed properly

d.                                  Interfacing with RFPC

e.                                  Coordinating budget and flight program activities

f.                                      Developing IEP corrective action process

404.11         Flight Program Participant

Each AFS Flight Program participant is responsible for:

a.                                  Participating in the AFS Flight Program in compliance with program rules

b.                                  Completing his or her individual currency program and maintaining proficiency

c.                                  Developing his or her individual flight program in consultation with his or her Facility Manager and/or Supervisor

d.                                  Following guidance contained in the FOM and applicable portions of the latest edition of FAA Order 4040.9

e.                                  Maintaining and completing his or her AFS Flight Program records in accordance with the FOM

404.12         FACTS Data Entry

The FACTS Data Entry personnel are responsible for:

a.                                  Making prompt and accurate entries of data into the FACTS system. (If the form is in relation to a flight, then the data will be entered within five working days upon receipt of the form)

b.                                  Maintaining crewmember records, as assigned by the Facility Manager

Note:           No more than two people should have data entry rights into FACTS at each facility.

405   Program Documentation

This section describes requirements for documenting flight program participants, flight program participant program assignment and currency, and flight program flights.

405.1 Flight Program Participants

The Approving Official completes Form 4040-7, or AFS Flight program equivalent, to establish each flight program participant.   FACTS data entry personnel enter the completed 4040-7 into FACTS. The 4040-7 identifies each participant by name, position title, and the justification based on a valid job function contained in his or her position (if applicable).

405.2 Flight Program Flights

The Flight Program participant must code flights conducted within one of the flight programs outlined in this chapter as currency flights on Form 4040-6, FAA Aircraft Request and Use Record.

406   Events Based Currency Program

This section describes the Events Based Currency (EBC) Program and related procedures as it operates within the AFS Flight Program.

406.1 Program Purpose

The EBC Program provides Aviation Safety Inspectors (ASIs) with the proficiency and skills needed to:

conduct pilot evaluating, testing, and checking functions

support FSBs

To operate safely within the National Airspace System (NAS). The EBC Program enhances safety by giving inspectors first-hand experience in operations conducted within the NAS. This increases their ability to recognize potentially dangerous situations and their proficiency in recovering aircraft from unusual or emergency situations as they conduct pilot evaluating, testing, and checking functions.

 

406.2 Program Assignment Criteria

Facility Managers assign inspectors who conduct pilot evaluating, testing, and checking functions or who support of FSBs as the main component of their job assignment to the EBC Program.

Facility Managers and the AFS Flight Program Division Manager should assign inspectors to the EBC program based on:

Their qualifications

The certification activities needed to support office requirements and operators within their geographic area of responsibility

Their main job components

Service as a National Resource Inspector (NRI)

Note: New hire inspectors must complete General Aviation (GA) or Air Carrier (AC), as applicable, formal indoctrination training before being assigned to the EBC program.

406.3 Program Currency

EBC program participants must maintain currency in the flight program in accordance with applicable regulations and EBC Program requirements for the participant’s job function.

406.3.1                     Fiscal Quarter Basis

The EBC program is based on fiscal quarters (October through December, January through March, April through June, and July through September), with currency tasks being required of EBC program participants each quarter.

Note: Completion of tasks on any date within a quarter counts for currency (provided medical, proficiency, and training are current) through the last day of the next quarter.

406.3.2                     Currency Records

Participants document completion of the required quarterly task set on the Crewmember Information Transmittal and then submit that form to the approving official for entry into FACTS. The AFS Flight Program records and tracks all EBC Program currency data through FACTS.

406.3.3                     Pilot Flight Check Requirements

Participants should document pilot flight checks on Form 4040-2, or AFS Flight Program equivalent, for all initial, re-qualification, and annual flight evaluations. Completion of a full 4040-2 flight check will meet all requirements of a flight review in accordance with FAR 61.56(d).

406.3.4                     Annual Flight Evaluation in Rotorcraft-Helicopter

The annual flight evaluation, excluding formal training courses, for all flight program participants with a rotorcraft-helicopter assignment must be authorized through the AFS Flight Program Office. The AFS Flight Program Division Manager (or designee) must approve the 4040-2 for an annual flight evaluation in rotorcraft-helicopter prior to flight.

406.3.5                     Aircraft Qualification

All EBC Program participants must be qualified and current in accordance with the applicable regulations. Each participant must take and pass an annual 4040-2 evaluation by a designated check pilot/check airman for the category and class of aircraft to be flown and appropriate to the designated position assigned. The flight program participant must complete the 4040-2 evaluation before functioning as PIC. A multi-engine airplane evaluation suffices for single engine evaluation if the flight program participant has a documented initial evaluation in a single engine airplane in their flight records.

406.3.6                     Rotation between More Than One Type of Aircraft

Inspectors remaining current in more than one type of aircraft (Group II) should attempt to rotate aircraft each quarter to enhance proficiency in multiple types. However, if an inspector encounters difficulty rotating aircraft, the inspector may use one type of aircraft for a maximum of two consecutive quarters.

406.4 Program Flight Time

The EBC Flight Program has no specific flight time (hourly) requirements. Flight Standards expects each flight program participant assigned to the EBC Flight Program to work with his or her Facility Manager to allocate sufficient flight time, and corresponding funds, in FACTS for that flight program participant to maintain proficiency in the category and class of aircraft to be flown, as appropriate to the flight program participant’s assigned position.

Note: Any Facility Manager (i.e., AEG or AFS-400) foreseeing a shortage in their budget allocation in FACTS or experiencing extenuating circumstances, may request additional funds through his or her Regional Flight Program Coordinator by turning in an Impact Statement, approved through his or her Regional Division Manager, to the AFS Flight Program Office.

406.4.1                     Logging Pilot Time

Time spent as sole manipulator of the controls in an aircraft (King Air, rental aircraft, FSBs, military, etc.) under this program may be logged as pilot time for the purpose of meeting the requirements of the AFS Flight Program. Provided the participant meets prerequisites and requirements of other sections of 14 CFR, the participant may also use that the time toward instrument proficiency.   The Facility Manager will assign the flight program participant serving as PIC on the flight. Only the assigned PIC can log PIC time. The total PIC time logged for the flight cannot exceed the total flight time in accordance with 14 CFR. SIC time may be logged by a different flight program participant in accordance with AFS policy.

406.4.2                     Aircraft Rental

The AFS Flight Program authorizes aircraft rental in the in the EBC Program.

406.5 Group I Inspector

Group I inspectors perform pilot evaluating, testing, and checking functions in the following categories or classes of aircraft 12,500 pounds or less and not requiring a type rating in:

a.                                  Airplane

Single Engine Land

Multi-Engine Land

Single Engine Land-Tail Wheel

Multi-Engine Land-Tail Wheel

Single Engine Land-Ski

Multi-Engine Land-Ski

Single Engine Land-Turbine Powered

Multi-Engine Land-Turbine Powered

Single Engine Sea

Multi-Engine Sea

b.                                  Rotorcraft

Helicopter

Helicopter (Instrument)

Gyroplane

c.                                  Lighter -Than - Air

Airship

Free Balloon

d.                                  Gliders

Self Launch

Ground Launch

Aero Tow

e.                                  Powered Parachute

Land

Sea

f.                                      Weight Shift

Land

Sea

 

406.6 Group I Inspector Tasks

Each Group I inspector must complete the currency tasks set out in the following subsections, based on his or her assignment in FACTS and the assigned type of aircraft.

406.6.1                     Completing Tasks

When the inspector performing the task thinks that he or she has reached proficiency, he or she may consider that task complete. Participants may credit time flown in King Air, rental aircraft, FSBs, military, etc. toward currency tasks.

406.6.2                     Combining Tasks

Participants may combine individual tasks with other tasks to satisfy multiple requirements simultaneously. For example, a crosswind landing made at night can apply to both the crosswind landing and night landing tasks. However, participants may not reduce the number of events and tasks below the minimum listed in this FOM.  

When inspectors complete events or tasks in Group II aircraft/simulators, they may credit those specific tasks toward completion of Group I events or tasks.

406.7 Required Tasks

All inspectors performing flight testing, checking, and evaluating job functions in airplanes, must perform the number of tasks shown below in Table 400-1: EBC Program Required Tasks, as a minimum during each calendar quarter.

 

Table 400-1: EBC Program Required Tasks

Preflight

Performance

CRM

Aircraft Flight Manual (AFM) review

Collision avoidance procedures

Runway incursion avoidance procedures

Six Takeoffs (procedures can be combined)

One instrument takeoff (reduced visibility)

One crosswind takeoff

One rejected takeoff

One takeoff with a simulated power plant failure

Two takeoffs pilot’s choice

Three night takeoffs (when night jobs functions are

performed)

Inflight

One steep turn

Three stall procedures

One power plant failure

Maneuver during slow flight

Six Landings (procedures can be combined)

One crosswind landing

One landing from a precision approach

One no flap landing (not required in airplanes, if prohibited by AFM)

One landing with simulated power plant failure

One landing from circling approach

One rejected landing

Three night landings (when night job functions are performed)

Instrument Procedures

One area departure

One enroute procedure

One holding

One area arrival

Two precision approaches

Two non-precision approaches

One circling approach

One missed approach

One unusual attitude recovery

Performance Maneuvers (if inspector evaluating, testing and checking functions require these skills)

One Chandelle

One Lazy Eight

One spin recovery

One ground reference maneuver

Emergency/Abnormal Procedures

One emergency procedure

One abnormal procedure

406.8 Aircraft Types

This section specifies the tasks, by type of aircraft that an ASI assigned to pilot evaluating, testing, and checking functions must complete.

406.8.1                     General Airplane

The FOM presents minimum tasks for four types of general airplanes in the following subsections.

a.                                  Single/Multi-Engine Land

All inspectors performing flight testing, checking, and evaluating job functions in single or multi-engine land airplanes, must perform the number of tasks listed in Table 400-2: Single/Multi-Engine Land Tasks, as a minimum during each calendar quarter. The inspector must be current in class, as appropriate, per 14 CFR section 61.57.

 

Table 400-2: Single/Multi-Engine Land Tasks

Preflight

One aircraft equipment review

Three Takeoffs

One crosswind takeoff

One short field takeoff (if inspector testing, checking, and evaluating functions requires this skill)

One soft field takeoff (if inspector testing, checking, and evaluating functions requires this skill)

Inflight

One VMC demonstration

Three Landings to a Full Stop

One crosswind landing

One short field landing (if inspector testing, checking, and evaluating functions requires this skill)

One soft field landing (if inspector testing, checking, and evaluating functions requires this skill)

b.                                  Single/Multi-Engine Land Tail-Wheel and/or Ski

All inspectors performing flight testing, checking, and evaluating job functions in single or multi-engine land airplanes with tail-wheel and/or skis, must perform the number of tasks listed in Table 400-3: Single/Multi-Engine Land Tail-Wheel and /or Ski Tasks, as a minimum during each calendar quarter.

 

Table 400-3: Single/Multi-Engine Tail-Wheel and/or Ski Tasks

Preflight

One aircraft equipment review

One emergency gear extension procedure (retractable gear aircraft only)

Three Takeoffs

One crosswind takeoff

One short field takeoff (if inspector testing, checking, and evaluating functions requires this skill)

One soft field takeoff (if inspector testing, checking, and evaluating functions requires this skill)

Inflight Maneuver

One VMC demonstration

Three Landings to a Full Stop

One crosswind landing

One short field landing (if inspector testing, checking, and evaluating functions requires this skill)

One soft field landing (if inspector testing, checking, and evaluating functions requires this skill)

c.                                  Seaplane

All inspectors performing flight testing, checking, and evaluating job functions in single or multi-engine seaplanes, must perform the tasks listed in Table 400-4: Seaplane Tasks, as a minimum during each calendar quarter. The inspector must be current in class, as appropriate, per 14 CFR section 61.57.

 

Table 400-4: Seaplane Tasks

Preflight

One aircraft equipment review

Regulatory review

Three Takeoffs

One crosswind takeoff

One takeoff in a turn or corner

One rough water procedure takeoff

Three Landings

One crosswind landing

One glassy water procedure landing

One rough water procedure landing

Other Maneuvers

One step taxi with a turn

One docking or beaching procedure

 

d.                                      Turboprop Airplane

All inspectors performing flight testing, checking, and evaluating job functions in turboprop airplanes, must perform the turboprop tasks listed in Table 400-5: Turboprop Airplane Tasks, as a minimum during each calendar quarter. Participants may credit multi-engine turboprop tasks toward any other multi-engine requirement tasks not requiring a type rating. Inspectors must use the AFS Flight Program King Air aircraft for inspector training in TCAS, GPWS, and RNAV approaches, if equipped.

 

Table 400-5: Turboprop Airplane Tasks

 

Preflight

One aircraft equipment review

One emergency gear extension procedure (retractable gear aircraft only)

Performance

CRM

AFM review

Collision avoidance procedures

Runway incursion avoidance procedures

Three Takeoffs

One rejected takeoff, simulated at less than 50% VMC

 

Inflight Maneuvers

One VMC demonstration (AMEL only)

One steep turn

Two stall procedures: one approach and one landing stall)

One circling approach to landing

One VFR approach

Three Landings

One NO FLAP

Emergency Procedures

One single engine precision approach (AMEL only)

Emergency descent

Note:     Tasks accomplished in a turboprop multi-engine airplane satisfy the currency requirements for the same tasks in a turboprop single engine airplane.

406.8.2                     Helicopter/Rotorcraft

The following subsections show the minimum requirements for helicopter/rotorcraft related categories.

a.                                  Helicopter

All inspectors performing pilot evaluating, testing, and checking job functions in helicopters must perform the tasks listed in Table 400-6: Helicopter Tasks, as a minimum during each calendar quarter:

 

Table 400-6: Helicopter Tasks

 

Preflight

Collision avoidance procedures

Runway incursion avoidance procedures

Aircraft equipment review for each type

Regulatory review

Tail rotor failure procedure

Dynamic roll over

Low RPM recovery

Settling with power

Ground resonance

Loss of tail rotor effectiveness (LTE)

Six Takeoffs

One slope takeoff

One confined area takeoff

One pinnacle takeoff

Three takeoffs Pilot’s choice

Other Maneuvers

Hover maneuvers

Rapid decelerations

Settling with power

Emergency/Abnormal Procedures

One abnormal procedure

One aircraft-specific emergency procedure

Two simulated engine failures

·                One inflight (low level or at altitude)

·                One at a hover

Autorotation to a power recovery

Autorotation to a touchdown for ASIs giving single engine CFI checks

Note: ASIs should ensure that the landing area is appropriate for such operations.

Six Landings

One slope landing

One confined area landing

One pinnacle landing

One run on landing

Two pilot’s choice

 

Instrument Procedures

One area departure (published or unpublished)

One enroute procedure

One holding

One area arrival (published or unpublished)

Two precision approaches

Two non-precision approaches

One circling approach

One missed approach

One unusual attitude recovery

Note:     The AFS Flight Program Office must approve all inspectors, who must be NRIs or ASIs otherwise designated by the Flight Program Office, conducting touchdown autorotations.

Note:     Flight Program participants must complete the FAA helicopter formal training course before conducting any certification activities.

b.                                  Helicopter Night Vision Goggle Operations (HNVGO)

i.                                        All inspectors conducting HNVGO must be designated in FACTS and assigned to EBC. After the inspector is designated in FACTS, his or her Facility Manager is responsible for ensuring the inspector receives a properly fitted helicopter flight helmet with an NVG mount.

Note: The recommended standard for flight helmets and NVG mounts is available from the AFS Flight Program Office.

ii.                                    Inspectors performing HNVGO pilot evaluating, testing, and checking functions must:

·                Complete appropriate FAA initial training course

·                Complete appropriate FAA recurrent training course annually

·                Be current and qualified in HNVGO

iii.                                  An inspector can only perform HNVGO pilot evaluating, testing, and checking functions for applicants who meet the requirements of 14 CFR 61.195, unless the inspector has logged at least 25 hours of HNVGO.

iv.                                All inspectors performing HNVGO pilot evaluating, testing, and checking functions must complete the tasks shown in Table 400-7: HNVGO Tasks, as a minimum during each calendar quarter.

Note: Inspectors currently conducting HNVGO must complete the HNVGO initial training course by October 1, 2010.

Note:   No equivalency will be granted for the HNVGO initial training course or the HNVGO recurrent training course.

Note:     Each HNVGO course will be considered a specialty course and will not be counted as a formal 24-month category course.

 

Note: An inspector will not serve as PIC of an HNVGO flight. Any request for a waiver of this requirement must be submitted to the AFS Flight Program Office. (See Section 211.2.2.)

Note: If an inspector is not qualified and current for NVGs, then he or she must coordinate with a qualified and current inspector or contact the Flight Standards Inspector Resource Program (FSIRP) office to request assistance with his or her duties as set forth in FAA Order 8900.1, Flight Standards Information Management System.

Table 400-7: HNVGO Tasks

Aircraft and NVG Visual Inspection and Operational Check

Before takeoff NVG check

Three Take-offs and Three Landings (with each takeoff and landing including a climb-out, cruise, descent, and approach phase of flight)

Two confined or pinnacle operations

Three hovering tasks

Three tasks transitioning from aided night flight to unaided night flight and back to aided night flight

NVG Failure Procedures

Inadvertent IMC Recovery Procedures from aided night flight

 

 

Table 400-8: [RESERVED]

 

406.8.3                     Gyroplanes

All inspectors performing pilot evaluating, testing, and checking job functions in gyroplanes must perform the tasks listed in Table 400-9: Gyroplane Tasks, as a minimum during each calendar quarter.

Table 400-9: Gyroplane Tasks

Preflight

One aircraft equipment review

One simulated ground resonance (if applicable)

Collision avoidance procedures

Runway incursion avoidance procedures

Takeoffs and Climbs

One normal takeoff

One crosswind takeoff

One short field takeoff

One soft field takeoff

Approaches and Landings

One normal

One crosswind

One go-around

One short field

One soft field

Flight Maneuvers

Flight at critically slow airspeed

Recovery from high rate descents

Emergency Procedures

One power malfunction

One system malfunction

 

406.8.4                     Lighter than Air–Airships

All inspectors performing flight testing, checking, and evaluating job functions in airships, must perform the tasks listed in Table 400-10: Lighter than Air – Airships Tasks, as a minimum during each calendar quarter. The inspector must be current in class, as appropriate, per 14 CFR section 61.57.

Table 400-10: Lighter than Air-Airships Tasks

Preflight

One aircraft equipment review

Takeoffs

One ground weigh-off takeoff

One up-ship takeoff

One wheel takeoff

Approaches and Landings

Three approaches and landings

One masting, engine shutdown, post masting

Flight Maneuvers

Ascents and descents

One inflight weigh-off

One manual pressure control

One static and dynamic trim

Emergency Procedures

One engine failure during takeoff

One aborted takeoff

One emergency landing

One free ballooning

Three systems malfunctions

 

 

406.8.5                     Lighter than Air–Balloons

All inspectors performing flight testing, checking, and evaluating job functions in free balloons must perform the tasks listed in Table 400-11: Lighter than Air–Balloons Tasks, as a minimum during each calendar quarter. The inspector must be current in class, as appropriate, per 14 CFR section 61.57.

 

Table 400-11: Lighter than Air-Balloons Tasks

Preflight

Aircraft equipment review

Launch site selection

One layout and assembly

Approaches and Landings

Three approaches to landing

One normal landing

One high wind landing procedure

One recovery

Flight Skills

Three lift-offs

One navigation

One contour flying

Winter flying procedures, if applicable

One mountain flying procedure, if applicable

Emergency Procedures

One systems malfunction

One obstructions

One thermal flying

 

 

406.8.6                     Gliders

The following subsections present the minimum tasks by type of glider.

 

a.                                  General Gliders

All inspectors performing flight testing, checking, and evaluating job functions in gliders must perform the tasks listed in Table 400-12: General Glider Tasks, as a minimum during each calendar quarter. The inspector must be current in class, as appropriate, per 14 CFR section 61.57.

Table 400-12: General Glider Tasks

Preflight

Aircraft equipment review

Inflight

Maneuvering at critical airspeeds

One stall recovery and recognition

Use minimum sink and speeds to fly airspeeds

Soaring

Thermal procedure

Ridge and slope procedure

Wave procedure

 

b.                                  Powered Gliders

All inspectors performing flight testing, checking, and evaluating job functions in powered gliders must perform the tasks listed in Table 400-13: Powered Glider Tasks, as a minimum during each calendar quarter. The inspector must be current in class, as appropriate, per 14 CFR section 61.57.

 

Table 400-13: Powered Glider Tasks

Preflight

Aircraft equipment review

Engine Starting

---

Taxiing

---

Pre-Takeoff Check

---

Takeoffs

One crosswind takeoff

One abnormal occurrence takeoff

One climb takeoff

Engine Shutdown Inflight

---

Abnormal Occurrences

---

Landings

One crosswind landing

One slip to landing

One downwind landing

One simulated off airport landing

 

c.                                  Gliders Aero Tows

All inspectors performing flight testing, checking, and evaluating job functions involving aero tows must perform the tasks listed in Table 400-14: Gliders Aero Tow Tasks, as a minimum during each calendar quarter. The inspector must be current in class, as appropriate, per 14 CFR section 61.57.

 

Table 400-14: Gliders Aero Tow Tasks

Two Aero Tows, Normal and Crosswind

---

One Aero Tow, Abnormal Occurrence

---

Slack Lines

---

Boxing the Wake

---

One Tow Release

---

One Simulated Broken Tow Line

---

Landings

One normal landing

One crosswind landing

One slip to landing

One downwind landing

One simulated off airport landing

 

d.                                  Gliders Ground Launch

All inspectors performing flight testing, checking, and evaluating job functions involving ground launches must perform the tasks listed in Table 400-15: Glider Ground Launch Tasks, as a minimum during each calendar quarter. The inspector must be current in class, as appropriate, per 14 CFR section 61.57.

 

Table 400-15: Gliders Ground Launch Tasks

Ground Tows

One normal

One crosswind

One Simulated Broken Tow Line

---

Landings

One normal landing

One crosswind landing

One slip to landing

One downwind landing

One simulated off airport

406.8.7                     Light Sport

For the purpose of assigning EBC tasks, we define Light Sport Aircraft (LSA) as airplanes in the Experimental or Special Light Sport Aircraft (SLSA) category with a VH speed of less than 87 knots. The following subsections show the minimum tasks by type of Light Sport aircraft.

a.                                  Weight Shift Control

All inspectors performing flight testing, checking, and evaluating job functions in weight shift control LSA must perform the tasks listed in Table 400-16: Light Sport – Weight Shift Control Tasks, as a minimum during each calendar quarter. The inspector must be current in class, as appropriate, per 14 CFR section 61.57.

 

Table 400-16: Light Sport – Weight Shift Control Tasks

Preflight

Performance

CRM

Aircraft Flight Manual (AFM) review

Collision avoidance procedures

Runway incursion avoidance procedures

Takeoffs (procedures can be combined)

Four normal takeoffs

Four crosswind takeoffs

Three night takeoffs (when night job functions are performed)

Inflight

One steep turn

Two stall procedures

One power plant failure

Maneuver during slow flight

Two ground reference maneuvers

Landings

Four power approach landings

Four crosswind landings

Two landings with simulated power plant failure

Four steep approach landings

One rejected landing

Three night landings (when night job functions are performed)

Emergency/Abnormal Procedures

One emergency procedure

 

b.                                  Powered Parachute

All inspectors performing flight testing, checking, and evaluating job functions involving powered parachute LSA must perform the tasks listed in Table 400-17: Light Sport – Powered Parachute Tasks, as a minimum during each calendar quarter. The inspector must be current in class, as appropriate, per 14 CFR section 61.57.

 

Table 400-17: Powered Parachute Tasks

Preflight

Performance

CRM

Aircraft Flight Manual (AFM) review

Collision avoidance procedures

Runway incursion avoidance procedures

Takeoffs

Four takeoffs (from full stops)

Four takeoffs (can be touch and go)

Three night takeoffs (when night job functions are performed)

Inflight

One level 360 degree turn

One power plant failure

Two ground reference maneuvers

Landings

Four normal landings (full stop)

Four landings (can be touch and go)

Two landings with simulated power plant failure

Four steep approach landings

One rejected landing

Three night landings (when night job functions are performed)

Emergency/Abnormal Procedures

One emergency procedure

 

c.                                      Airplane – 87 KCAS VH or Below

All inspectors performing flight testing, checking, and evaluating job functions in Light Sport Airplanes operating at 87 KCAS VH or Below must be designated in FACTS, must take and pass an initial 4040-2 evaluation, in this class of airplane, with a designated Check Pilot. The participant must complete this 4040-2 evaluation before functioning as PIC. Inspectors maintain currency by performing the minimum tasks listed below in Table 400-18: Light Sport – Airplane – 87 KCAS VH or Below Tasks, as a minimum during each calendar quarter.

Table 400-18: Light Sport – Airplane – 87 KCAS VH or Below

Preflight

One aircraft equipment review

Three Takeoffs

One crosswind takeoff

One short field takeoff (if inspector testing, checking, and evaluating functions requires this skill)

One soft field takeoff (if inspector testing, checking, and evaluating functions requires this skill)

Three Landings to a Full Stop

One crosswind landing

One short field landing (if inspector testing, checking, and evaluating functions requires this skill)

One soft field landing (if inspector testing, checking, and evaluating functions requires this skill)

In-Flight

One steep turn

Three stall procedures

One power plant failure

Maneuver during slow flight

406.8.8                     Special Federal Aviation Regulation (SFAR) Aircraft

If the flight program participant has an endorsement in an aircraft for which there is an SFAR, he or she notifies the AFS Flight Program Office in writing and provides verification (e.g., completion of training, copy of logbook endorsement(s)) of compliance with the SFAR). FACTS lists and tracks SFAR aircraft as non-type rated aircraft in FACTS. Flight program participants can refer to the relevant SFAR for currency tasks in such aircraft.

 

406.9 Group II Inspector Tasks

This section provides general information related to Group II Inspector Task requirements, as well as specific tasks by type of position.

Each Group II inspector must complete the currency tasks based on his or her assignment in FACTS. Group II inspectors perform pilot evaluating, testing, and checking functions in:

a.                                  Airplanes requiring a type rating

b.                                  Helicopters requiring a type rating

c.                                  Simulators for aircraft requiring a type rating

d.                                  Air carrier Memorandum of Understanding (MOU)

e.                                  Air carrier conducting checks in Group II aircraft (non-MOU)

f.                                      142 Training Center MOU

406.9.1                     Air Carrier Inspectors Conducting Checks in Group II Aircraft (Non-MOU)

Air Carrier Inspectors conducting checks in Group II aircraft (non-MOU) include ASIs Facility Managers assign to perform pilot evaluating, testing, and checking functions in conjunction with air carrier operations. Some inspectors may never conduct pilot evaluating, testing, and checking functions in an airplane because they conduct all their functions in a simulator. They must still complete the tasks in this section in order to have the option to conduct the work in an airplane.

When the inspector performing the task thinks that he or she has reached proficiency, he or she may consider that task complete. h owever, the inspector cannot reduce the number of events and tasks below the minimum listed in this chapter of the FOM.

When an inspector completes events/tasks in Group II aircraft or simulator, the inspector may credit those specific tasks towards completion of Group I events or tasks for those specific groups and tasks.

Each inspector (Air Carrier non-MOU) must perform the tasks listed in Table 400-19Air Carrier Inspectors Conducting Checks in Group II Aircraft (Non-MOU) Tasks, at a minimum during each calendar quarter and in at least one type of aircraft in which they perform job functions.

 

Table 400-19: Air Carrier Inspectors Conducting Checks in Group II Aircraft (Non-MOU) Tasks

Air Carrier Inspectors (Non-MOU) Tasks Preflight

Performance

CRM

AFM review

Collision avoidance procedures

Runway incursion avoidance procedures

Six Takeoffs (procedures may be combined)

One instrument takeoff (reduced visibility)

One crosswind takeoff

One rejected takeoff

One normal takeoff

One takeoff pilot’s choice, (i.e. wind shear, high altitude airport operations)

One v1 cut takeoff (n/a helicopter)

One cat(a) takeoff (helicopter only)

Three night takeoffs (when night job functions are performed)

Inflight

One steep turn

Three approaches to stalls (n/a helicopter)

One power plant failure

One aircraft-specific maneuver (if required by AFM)

Six Landings (procedures may be combined)

One crosswind landing

One landing from a precision approach

One landing no flap (n/a helicopter)(not required in airplanes, if prohibited by AFM)

One landing with simulated power plant failure

One landing from circling approach (n/a helicopter)

One rejected landing

Three night landings (when night job functions are performed)

Instrument Procedures

One area departure

One enroute procedure

One holding

One area arrival

Two precision approaches

Two non-precision approaches

One circling approach (n/a helicopter)

One missed approach

One unusual attitude recovery

Emergency/Abnormal Procedures

One emergency procedure

One abnormal procedure

406.9.2                     Air Carrier Inspectors (MOU)

Air Carrier Inspectors (MOU) include ASIs Facility Managers assign to perform pilot/flight engineer evaluating, testing, and checking functions in conjunction with an air carrier operation. The operator provides ground and simulator training for these inspectors in accordance with a Memorandum of Understanding (MOU). The inspector must verify these flight activities quarterly on an AFS Flight Program Crewmember Information Transmittal and submit the form to the Facility Manager on the next working day after completion of the tasks for data entry into FACTS. Inspectors who complete an air carrier program EBC are considered current in the AFS Flight Program regardless of the number of hours or tasks used to complete the tasks as long as the MOU is satisfied.

406.9.3                     142 Training Center MOU

Non-Air Carrier Inspectors under MOU include ASIs Facility Managers assigned to perform pilot evaluating, testing, and checking functions in conjunction with a part 142 Training Center. The part 142 Training Center program applies to the Training Center Program Manager (TCPM), Assistant Training Center Program Manager (ATCPM), Supervisory Fleet Training Program Manager (SFTPM), Fleet Training Program Manager (FTPM), and Partial Program Manager (PPM). The operator provides ground and simulator training, as well as CRM training, to these inspectors in accordance with an MOU. The inspector must verify these flight activities quarterly on the AFS Flight Program Crewmember Information Transmittal and submit the form to the Facility Manager on the next working day after completion of the tasks for data entry into FACTS. Inspectors who complete a Training Center Program are considered EBC current regardless of the number of hours or tasks used to complete the tasks as long as the MOU is satisfied.

For the purposes of this section, the appropriate FAA regional office must approve the MOU and require the participating inspectors to receive the same training that part 142 Training Center provides for its own training center evaluators in regard to their proficiency and currency requirements. Inspectors who complete a 142 Training Center Program EBC are considered current in the AFS Flight Program regardless of the number of hours or tasks used to complete the tasks as long as the MOU is satisfied.

406.9.4                     Flight Engineers (Air Carrier Non-MOU)              

Flight Engineers include ASIs the Facility Manager assigns to perform pilot evaluating, testing, and checking functions in conjunction with Flight Engineer Operations. Although some inspectors may never conduct pilot evaluating, testing, and checking functions in an actual airplane (because they conduct all their functions in a simulator, level 6 of higher flight training device (FTD)), they must meet the tasks of this section in order to have an option to conduct the work in an airplane.

Qualified personnel must occupy all crew positions required by the approved aircraft flight manual (AFM) during currency or proficiency flight activity.

Inspectors remaining current as a Flight Engineer in more than one class or type aircraft should attempt to rotate aircraft each quarter to enhance proficiency in each type. However, if an inspector encounters difficulty in rotating aircraft, the inspector may use one class or type for a maximum of two consecutive quarters.

Each inspector (Air Carrier non-MOU) must perform, at a minimum, the tasks listed in Table 400-20: Flight Engineer Tasks during each calendar quarter in at least one type of aircraft in which they perform job functions.

Table 400-20: Flight Engineer Tasks

Preflight

CRM

Runway incursion avoidance procedures

Cockpit preflight check procedures using proper challenges and responses to the checklist items

Interior preflight

Panel set-up

Fuel load

Engine start procedures

Power plant checks

Takeoffs

Complete one takeoff data computation for contaminated runway corrections

Complete one takeoff for anti-skid inoperative corrections

Complete one takeoff for applying minimum equipment list (MEL) and/or configuration deviation list (CDL) penalties

Complete one aircraft performance data for maximum allowable altitude takeoff

Complete one anti-ice correction takeoff

Inflight Maneuvers

One climb segment

One normal cruise flight segment

One descent segment into terminal area

One instrument approach operation

One power plant failure

One aircraft-specific maneuver (if required by the AFM)

One fuel dump procedure (if permitted by AFM)

One pressurization problem

Landings

One contaminated runway corrections landing

One landing for anti-skid inoperative corrections

Complete one landing applying minimum equipment list (MEL) and/or configuration deviation list (CDL) penalties

One aircraft performance data for maximum allowable altitude landing

One anti-ice correction landing

One landing of engineer’s choice

Emergency/Abnormal Procedures

One emergency procedure

One abnormal procedure

407   Semiannual Program

This section describes the Semiannual Program and related procedures as it operates within the AFS Flight Program.

407.1 Program Purpose

The AFS Flight Program Manager assigns supervisors, inspectors, and other flight program participants who do not conduct pilot evaluating, testing, and checking functions, but who have a need to stay aircraft current, to the Semiannual Program. AFS has not authorized crewmembers participating in this program to conduct pilot evaluating, testing, and checking functions unless they meet all the EBC Program requirements for the category, class, and type of aircraft flown. The Semiannual Program allows a flight program participant to function as PIC or SIC of an FAA aircraft (rental or Agency-owned, 12,500 pounds or less gross weight).

The AFS Flight Program bases the Semiannual Program on fiscal six-month periods, i.e., October through March and April through September.

407.2 Program Assignment Criteria

Policy Division Managers and Regional Division Managers can submit an AFS Flight Program 4040-7, including a justification and the requested number of hours, to the AFS Flight Program Division Manager in order to request a Semiannual Program assignment for a flight program participant.

The AFS Flight Program Division Manager limits participation in the program primarily to those flight program participants whose positions specifically require them to use aircraft to meet their job requirements. Such positions include those that require the employee to have the ability to operate and maintain recent flight experience in an aircraft when evaluating or promoting safety programs, aircraft, airways, airports, navigation aids, procedures, and equipment to support the NAS.

Note:           The AFS Flight Program Division Manager (or designee) normally assigns GA new hire inspectors to this program before they attend formal indoctrination training.

407.3 Program Currency

Semiannual Program participants must maintain currency in the flight program in accordance with applicable regulations and Semiannual Program requirements for the specific job function.

407.3.1                     Semiannual Basis

The AFS Flight Program bases the Semiannual Program on fiscal six-month periods (October through March and April through September).

To achieve the maximum level of efficiency and effectiveness in the Semiannual Program, participants must complete the required tasks every six months.

407.3.2                     Currency Records

An AFS Flight Program Crewmember Information Transmittal documents completion of the required semiannual task set. The participant submits the Crewmember Information Transmittal on the next working day after the flight to the Data Entry personnel for entry into FACTS within five working days. The AFS Flight Program Office must record and track all Semiannual Program currency data through FACTS.

407.3.3                     Aircraft Qualification

All flight program participants must comply with the qualification and currency requirements defined in the regulations. Each participant must take and pass an annual 4040-2 evaluation by an AFS designated check pilot/check airman for the category and class of aircraft to be flown and appropriate to the designated flight program participant position assigned. The participant must complete evaluation before functioning as PIC.

407.3.4                     Aircraft Rental

The Semiannual Program permits aircraft rental.

407.4 Program Flight Time

The flight program participants in the Semiannual Program receive up to six hours (not including out-of-agency flight time documented on an AFS Flight Program Crewmember Information Transmittal), of pilot flight time every six months for the category of aircraft on which he or she has primary responsibility to complete the proficiency tasks listed in this section.

Note: Flight program participants in the Semiannual Program are encouraged to log pilot time each quarter.

407.5 Logging Time

Participants may log time spent as sole manipulator of the controls in an aircraft under this program as pilot time on the Form 4040-6 for the purpose of meeting the requirements of this section. If the participant meets other required prerequisites and requirements, the time may also count toward instrument proficiency.

407.6 Semiannual Program General

This subsection describes general requirements of the Semiannual Program.

407.6.1                     Pilot Flight Checks

FAA Form 4040-2, or AFS Flight Program equivalent, documents pilot flight checks required for all initial and annual flight evaluations. The annual flight evaluation, other than a during a formal training course, for all flight program participants with rotorcraft assignments must be arranged through the AFS Flight Program Office.

407.6.2                     Source of Flight Tasks

Flight program participants in the Semiannual Program must complete these tasks in a rental aircraft or AFS Flight Program aircraft. However, participants may credit any items completed during flight time accumulated from any source toward the requirements in this section if they enter the information on an AFS Flight Program Crewmember Information Transmittal (with Block 2(C) completed) and submit it for data entry into FACTS.

407.6.3                     Failure to Complete Requirements

Failure to complete the required tasks in any semiannual period results in FACTS indicating the participant is non-current. Continued non-currency, for reasons within the participant’s control, may result in removal from the program.

407.7 Participant Review and Revalidation

The AFS Flight Program Division Manager (or designee) must conduct at least a semiannual review of flight program participant currency. The AFS Flight Program Division Manager should consider removing participants who remain non-current for two semiannual periods from the program. The AFS Flight Program Division Manager will place participants who cannot maintain currency because of temporary, extenuating circumstances (i.e., medical reason, job assignment) in inactive status.

407.8 Required Tasks

Table 400-21: Semiannual Program Tasks lists the minimum tasks required each semiannual period under this section. Completion of these tasks does not authorize the flight program participant to perform pilot evaluating, testing, and checking functions.

 

Table 400-21: Semiannual Program Tasks

Preflight Review of Regulations, Procedures, and FAA Order

Performance

CRM

AFM review

Collision avoidance procedures

Runway incursion avoidance procedures

Takeoffs

Four normal takeoffs

Two instrument takeoffs (airplane only)

Two crosswind takeoffs

One rejected takeoff

One takeoff with a simulated power plant failure (if multi-engine)

Inflight Maneuvers

One steep turn

One stall procedure (airplane only)

One simulated power plant failure

Landings

One normal landing

One crosswind landing

One landing from an ILS (airplane only)

One single engine landing (multi-engine)

One rejected landing

Instrument Procedures (Airplane Only)

Two area departures

One holding

Two area arrivals

One normal ILS

One autopilot coupled ILS (if installed)

One engine-out ILS (multi-engine)

Two non-precision approaches

One circling approach

One missed approach procedure

407.9 Combining Tasks  

Participants may combine individual tasks with other tasks to satisfy multiple requirements. Tasks accomplished in a multi-engine aircraft satisfy the requirements for a single-engine aircraft, provided FACTS documents an initial single engine qualification check.

 

407.10         Requalification

If a participant has lapsed in currency, the AFS Flight Program Division Manager may designate an FAA check pilot to re-evaluate a flight program participant in all the tasks listed on the Form 4040-2, or AFS Flight Program equivalent. The participant must complete the 4040-2 checkride for requalification.  

408   Simulator Familiarization Program

This section describes the Simulator Familiarization Program and related procedures.

408.1 Program Purpose

The Simulator Familiarization Program is for AFS Geographic Inspectors, AFS HQ, regional personnel, and other flight program participants with turboprop and turbojet responsibilities and who use flight simulators for instrument proficiency and cockpit familiarization.

We do not intend for participants to use the s imulator Familiarization p rogram as a training or checking program to acquire additional ratings or qualifications normally obtained and authorized by other programs. The Simulator Familiarization p rogram provides flight program participants with the opportunity to maintain instrument proficiency and a general knowledge of changing aviation technologies.

Participants in this program may not conduct pilot evaluating, testing, and checking duties unless they also participate in the EBC Program for the category, class, and type aircraft flown.

408.2 Program Assignment Criteria

The AFS Flight Program Division Manager determines which flight program participants may participate in this program. The AFS Flight Program Division Manager (or designee) can assign staff personnel in FAA HQ and regional offices and personnel such as Facility Managers and supervisors, whose responsibilities do not include actual certification or checking of flight crews, to the Simulator Familiarization Program.

Assigned flight program participants may use flight simulators without being type-rated in the particular aircraft represented by the simulator. They also do not have to have initial or recurrent proficiency checks for currency in the simulator. The minimum requirements to participate in the Simulator Familiarization Program are a commercial pilot certificate with appropriate aircraft category ratings.

408.3 Program Currency

Participants in the Simulator Familiarization Rental Program do not have to take an annual 4040-2 flight evaluation.

408.4 Simulator Flight Time

Flight program participants in the Simulator Familiarization program have no specific flight time (hour) requirements. In the interest of convenience and economy, the flight program participant does not have to be typed in the aircraft or simulator being used if an aircraft or simulator is available locally and provides adequate practice opportunities and exposure to meet the needs of the flight program participant and intent of the program. Each flight program participant in the Simulator Familiarization Program must work with his or her Facility Manager to ensure the participant gets sufficient flight time in a simulator to maintain proficiency in the category and class of aircraft to be flown, as appropriate to the flight program participant’s assigned position. The Facility Manager must also budget for and allocate sufficient flight hours for participants in FACTS.

408.5 Program Guidelines

This program enables program participants to gain flight experience, background, and a current perspective on aircraft for which they have oversight. The program also helps them to be more effective in the performance of their job responsibilities.

Currency in this flight program permits continued participation in the program and rental of simulator time as authorized on an approved Form 4040-6, FAA Aircraft Request and Use Record.

Participants in this program can only rent simulators. (Aircraft rental is not authorized.) Flight program participants whose job responsibilities require them to perform in an actual crewmember position must be assigned to a flight program appropriate to their job functions.     Policy Division Managers and Regional Division Managers can submit an AFS Flight Program 4040-7, including a justification and requested number of hours, to the AFS Flight Program Division Manager in order to request a Sim Fam Program assignment for a flight program participant.

408.6 Program Currency

408.6.1                     Semiannual Requirements (October through March or April through September)

Each semiannual period, Simulator Familiarization Program participants should complete the tasks listed in subsection 408.8. We tailored items in that subsection to simulate the instrument experience requirements of 14 CFR sections 61.57(c) and (d). New participants should complete these items as soon as practical after initial approval to enter this program. Participants use an AFS Flight Program Crewmember Information Transmittal to document the completion of the semiannual tasks. Participants do not need to document crewmember flight checks on the AFS Flight Program 4040-2.

408.6.2                     Source of Flight Tasks

Flight participants in the Simulator Familiarization program must complete the assigned tasks in a simulator. However, the participant may credit any tasks completed during flight time accumulated from any source toward the Simulator Familiarization Program requirements.

408.6.3                     Failure to Complete Semiannual Requirements

Failure to complete the simulated instrument proficiency requirements of this section in any semiannual period results in FACTS indicating the flight program participant is non-current. Continued non-currency, for reasons within the participant’s control, is grounds for removal from the program.

408.7 Participant Review and Revalidation

Facility Managers are responsible for conducting at least semiannual reviews of flight program participant currency. The Facility Manager should remove flight program participants who remain non-current for two semiannual periods. The Facility Manager should place flight program participants who cannot maintain currency because of temporary extenuating circumstances in inactive status.

408.8 Suggested List of Events  

Table 400-22: Simulator Familiarization Program Tasks lists suggested tasks to satisfy the requirements of the Simulator Familiarization program. Participation in the Simulator Familiarization program does not authorize the flight program participant to perform pilot evaluating, testing, and checking functions.

Table 400-22: Simulator Familiarization Program Tasks

Preflight Review of Regulations, Procedures, and FAA Order

Performance

CRM

AFM review

Collision avoidance procedures

Runway incursion avoidance procedures

Takeoffs

Four normal takeoffs

Two instrument takeoffs

Two crosswind takeoffs

One rejected

One takeoff with simulated power plant failure (if multi-engine)

Inflight Maneuvers

One steep turn

One stall procedure

One power plant failure

One specific flight characteristic (e.g. Dutch roll, etc.)

Landings

One normal landing

One crosswind landing

One landing from ILS

Instrument Procedures

Two area departures

One holding

Two area arrivals

One normal ILS approach

One autopilot coupled ILS (if installed)

One engine-out ILS (if multi-engine simulator)

One engine-out missed approach (if applicable)

Two non-precision approaches

One circling approach

Two missed approaches

One 50% power plants inoperative landing

One landing from a circling approach

One rejected landing

 

408.9 Recurrency

Participants can return to current status at any time by completing required tasks and documenting completion on an AFS Flight Program Crewmember Information Transmittal.

409   AFS 135 Program

This section describes the AFS Flight Program Air Operator Certificate (Part 135)) Program and related procedures as it operates within the AFS Flight Program.

409.1 Program Purpose

This program provides flight program participants under the AFS Flight Program Air Operator Certificate with a program for meeting their currency and proficiency requirements.   AFS 135 Program participants who are qualified and current under the AFS 135 program are authorized to conduct pilot evaluating, testing, and checking (certification) activities. An AFS 135 Program assignment is equivalent to an AFS EBC Program assignment.

409.2 Program Assignment Criteria

The AFS Flight Program Division Manager assigns AFS Flight Program participants, designated as flight crewmembers and qualified to act as PIC under the AFS Flight Program Air Operator Certificate, to the AFS 135 Program. To be so designated, the individuals must meet the following criteria:

a.                                  Received all initial ground and flight training as required by the AFS Flight Program 14 CFR Part 135 FAA Approved Training Program

b.                                  Received all recurrent ground and flight training as required by the AFS Flight Program 14 CFR Part 135 FAA Approved Training Program

c.                                  Met all testing requirements of 14 CFR sections 135.293(a), 135.293(b), 135.297 and 135.299

409.3 Program Currency

AFS Flight Program AFS 135 Program participants maintain currency in the flight program in accordance with applicable regulations and AFS Flight Program Air Operator Certificate Program requirements for their specific job functions. AFS 135 Program participants will maintain currency in accordance with 14 CFR part 135 passenger or cargo carrying requirements, as applicable.

409.4 Participant Review and Validation

Each month, the AFS Flight Program Air Operator Certificate Chief Pilot will review each AFS 135 Program participant’s currency.

 

 

 

 

 

 

 

CHAPTER 500:  RENTAL AIRCRAFT AND KING AIR PROGRAMS

501   Purpose

The Rental Aircraft Program makes aircraft available for inspectors to complete the flight activities they need to become or remain current and qualified for pilot evaluating, testing, and checking functions. The Rental Aircraft Program encompasses both aircraft and simulator rental for flight program participants conducting currency and proficiency flight activities.

ASIs use rental aircraft to ensure that they are current and proficient in multiple makes, models, and aircraft types for required tasks and flight time.

The King Air Program supplements the Rental Aircraft Program and provides King Air aircraft to flight program participants for currency and proficiency flight activities.

502   Applicability

The provisions of both the Rental Aircraft Program and the King Air Program apply to flight program participants in qualifying programs and AFS Flight Program administrative and management personnel.

Only flight program participants in FACTS and assigned to the EBC, Semiannual, or Simulator Familiarization program may use the Rental Aircraft Program. Only flight program participants in FACTS and assigned to the EBC or Semiannual Program may use the King Air Program.

503   Program Administratio n

The AFS Flight Program Office administers and the AFS Flight Program Division Manager oversees the Rental Aircraft Program and the King Air Program.

503.1 Budget

The AFS Flight Program Division Manager oversees the funds assigned to each Region for currency and proficiency flight activity. The AFS Flight Program Division Manager manages the budget process as outlined in section 311 of the FOM. The budget is maintained in the FACTS Budget Module.

 

503.2 FACTS Budget Module

The FACTS Budget Module shows the amount of money allocated to each region, facility, and flight program participant for currency and proficiency flight activities. The AFS Flight Program Division Manager allocates funds to the regions for currency and proficiency flight activities on a quarterly basis. The Regional Flight Program Coordinator (RFPC) works with the Facility Managers and Facility Flight Program Coordinators (FFPC) in his or her region to allocate funds for each facility on a flight program participant basis. The RFPCs track the status of allocated funds within each region and review the budget regularly with the FFPCs in his or her region.

504   Program Roles and Responsibilities

Eight positions have regular roles and responsibilities with respect to the Rental Aircraft Program:  AFS Regional Division Manager, AFS Flight Program Division Manager, Regional Flight Program Coordinator, Facility Manager, Facility Flight Program Coordinator, Administrative Officer, FACTS Data Entry and Flight Program Participant.  The roles and responsibilities for these positions, as these relate to the Rental Aircraft Program, are provided in the following subsections.

504.1 AFS Regional Division Manager

The AFS Regional Division Manager is responsible for:

a.                                  Providing resource support for the AFS Flight Program and EBC program participants

b.                                  Designating a RFPC

504.2 AFS Flight Program Division Manager

The AFS Flight Program Division Manager is responsible for:

a.                                  Managing and overseeing AFS aircraft operations at the service level

b.                                  Managing and overseeing flight program participant qualifications and currency within all flight programs

c.                                  Managing and overseeing AFS Flight Program Office personnel

d.                                  Approving FAA Form 4040-6 for Group II airplane rental requests

504.3 Regional Flight Program Coordinator

The Regional Flight Program Coordinator (RFPC) is responsible for:

a.                                  Forecasting regional resources needed to support the AFS Flight Program

b.                                  Coordinating regional requirements and issues with the AFS Flight Program Division Manager

c.                                  Maintaining liaison with FFPCs on AFS Flight Program administration and resource forecasting and utilization

d.                                  Monitoring the overall status of regional AFS Flight Program resources and flight program participant currency

e.                                  FACTS budget requests and FACTS Budget Module administration with facilities in the region

 

f.                                      Coordinating with the AFS Flight Program Division Manager and King Air Coordinator regarding AFS Flight Program King Air aircraft scheduling

504.4 Facility Manager

The Facility Manager is responsible for:

a.                                  Administering the AFS Flight Program at the facility level

b.                                  Evaluating each facility’s needs based on known and projected activity

c.                                  Forecasting funding requirements for the AFS Flight Program

d.                                  Entering and removing flight program participants from the AFS Flight Program

e.                                  Ensuring data entry into FACTS and accurate tracking of events

f.                                      Ensuring that pilot evaluating, testing, and checking functions are performed only by inspectors that are current under their assigned program

g.                                  Certifying the completion of quarterly events

h.                                  Developing an individual flight program with each inspector

i.                                        Approving Form 4040-6 for Group I aircraft and simulator rental requests

j.                                        Delegating appropriate tasks to the Supervisor

k.                                    FACTS Budget Module administration for the facility

504.5 Facility Flight Program Coordinator

The Facility Flight Program Coordinator (FFPC) is responsible for:

a.                                  Overseeing all AFS Flight Program matters within the office/facility

b.                                  Providing administrative oversight of facility AFS Flight Program records

c.                                  Ensuring request/allocation FACTS Budget Modules are completed properly

d.                                  Interfacing with RFPC

e.                                  Coordinating budget and flight program activities

f.                                      Developing IEP corrective action process                                                                                                                                                      

504.6 Administrative Officer

The Administrative Officer (Facility level) is responsible for processing payment for rental aircraft/simulators and other administrative tasks assigned by the Facility Manager.

504.7 FACTS Data Entry

The FACTS Data Entry personnel are responsible for:

a.                                  Making prompt and accurate entries of data into the FACTS system. (If the form is in relation to a flight, then the data will be entered within five working days upon receipt of the form)

b.                                  Maintaining crewmember records, as assigned by the Facility Manager

Note:           No more than two people should have data entry rights into FACTS at each facility.

504.8 Flight Program Participant

Each AFS Flight Program participant (also referred to as inspector, crewmember, and/or ASI) is responsible for:

a.                                  Completing his or her individual currency program and maintaining proficiency

b.                                  Developing his or her individual flight program in consultation with his or her Facility Manager and/or Supervisor

c.                                  Following guidance contained in the FOM and applicable portions of the current edition of FAA Order 4040.9

d.                                  Maintaining and completing his or her AFS Flight Program records in accordance with the FOM

e.                                  Ensuring his or her information, flight time, and event completion is current and up-to-date in FACTS

505   Required Tasks and Required Flight Time

The Facility Manager or AFS Flight Program Division Manager (or designee), as applicable, approves rental aircraft only for use in completing Required Tasks and Required Flight Time. The participant’s flight program assignment and particular functions, as recorded in FACTS, determine the Required Tasks.

An aircraft or simulator rental must reflect the inspector’s job duty assignment(s) and be proportionate to the inspector’s pilot evaluating, testing, and checking functions in a specific type of aircraft. The Facility Manager or AFS Flight Program Division Manager (or designee) must also consider the types of aircraft in which an inspector performs pilot evaluating, testing, and checking functions and an inspector’s annual competency checks when approving the aircraft rental request. The Facility Manager or AFS Flight Program Division Manager (or designee) should suggest adequate tasks in the type of aircraft to be used during competency checks.

Example: i f an inspector conducts 60 percent of his or her pilot evaluating, testing, and checking functions are in multi-engine airplanes and 40 percent in an assortment of single-engine land and sea airplanes, a Facility Manager should expect the inspector to perform 60 percent of the tasks in representative multi-engine airplanes and 40 percent in representative single-engine land and sea airplanes.

 

506   Rental Aircraft Process

Flight program participants must follow the established rental aircraft process in order to obtain authorization and funding for the rental of aircraft or simulators. Facility Managers manage the rental aircraft process at the facility level.

The five main steps in the process are:

Verify Crewmember Status

Identify Appropriate Type of Aircraft

Review FACTS Budget Module for Funds

Prepare Rental Authorization

Process Vendor Payment

506.1 Verify Crewmember Status

Before authorizing the rental aircraft request, the Facility Manager must use FACTS to ensure that the flight program participant is current before authorizing the aircraft rental. If the flight program participant is not current in his or her assigned program, then the purpose of the rental aircraft flight must be to complete the necessary flight currency requirement.

Note: If the reason for not being current is other than tasks pertaining to the applicable flight program, then that item must be addressed before the aircraft rental (e.g., medical, CRM training, etc.)

506.2 Identify Appropriate Category and Class of Aircraft

The flight program participant must request an appropriate rental aircraft (e.g., turboprop, turbojet, and/or type-rated aircraft) to meet the currency or proficiency requirement. If a Level B, C, or D Simulator is available for a specific typed aircraft, the inspector must complete his or her proficiency or currency tasks in that simulator.

Note:           A participant must use Form 4040-6 to document justification for using an actual aircraft instead of a simulator then submit the form to the Facility Manager. (See section 506.4.)

506.3 Review FACTS Budget Module for Funds

The Facility Manager must review the FACTS Budget Module to determine whether or not the flight program participant requesting the aircraft rental has funds available for aircraft rental in the FACTS Budget Module. If the allocated funds are not sufficient, the Facility Manager may allocate alternate funds or coordinate with the FFPC and RFPC to secure additional funds before approving the rental aircraft request.

 

506.4 Prepare Rental Authorization

The flight program participant completes and submits Form 4040-6 to his or her Facility Manager for approval of the rental before the flight. Form 4040-6 must be completed in accordance with Section 308.2 of this FOM.

All AFS Flight Program participants renting aircraft from vendors, private owners, or other government agencies that require a company representative or industry pilot to be onboard, must brief the non-AFS Flight Program participant that the non-AFS Flight Program Participant will be the PIC before the flight.

506.5 Process Vendor Payment

The facility processes Form 4040-6 for payment upon completion of the flight.

Figure 500-1: Rental Aircraft Process describes the rental aircraft process at the facility level.

 

Figure 500-1: Rental Aircraft Process

 

507   Vendor Requirements

The PIC is responsible for conducting a preflight inspection, in accordance with section 612.3 of this FOM before each flight. When practical, the PIC should check the Program Tracking and Reporting Subsystem (PTRS) before renting an aircraft to determine that the aircraft had an airworthiness ramp inspection at least once in the past twelve (12) months.

508   Post Flight Data Entry

Upon completion of the currency or proficiency flight, the participant must turn Form 4040-6 into the Facility Manager for processing on the next working day after completion of the flight. The Facility Manager is responsible for ensuring that Form 4040-6 data is entered into FACTS within five working days after receipt.

Once the data entry personnel enter the participant’s flight time in FACTS, the budget module automatically updates.

509   Insurance

The FAA, and by extension the AFS Flight Program, is self-insured. Flight program participants must decline additional aircraft insurance coverage offered by rental aircraft vendors. However, flight program participants should cooperate in providing information that rental aircraft vendors request to add the participant to the rental aircraft vendor’s insurance policy. This information could include the participant’s certificates, ratings, endorsements, training and/or other information regarding his or her qualifications as a pilot. In general, participants should cooperate fully with all reasonable requests made by a rental aircraft vendor relating to aircraft insurance.

The flight program participant should contact his or her Facility Manager or the AFS Flight Program Office regarding any questions about aircraft insurance.

510   AFS Flight Program King Air Program

Flight program participants must use the AFS Flight Program King Air aircraft, when available, for currency or proficiency flight activities. The AFS Flight Program Office Service Center Manager maintains a schedule for the AFS Flight Program King Air aircraft.

511   King Air Program Scheduling

The AFS Flight Program Office is responsible for King Air Program scheduling, which is handled by the Service Center Manager. The AFS Flight Program Office is responsible for King Air and Service Center flight operations including scheduling and dispatch, as well as forwarding completed documents to Central Administration for FACTS data entry. The Service Center provides flight following and processes flight requests and documentation associated with AFS Flight Program King Air Flights.

512   Turboprop Certification Activities

All flight program participants conducting certification activities in turboprop airplanes must use the AFS Flight Program King Air aircraft, when available, for EBC currency and proficiency flight activities.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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CHAPTER 600:  PART 91 OPERATIONS

601   Purpose

Title 14 CFR part 91 contains general operating rules. All AFS Flight Program aircraft operations must comply with 14 CFR parts 61 and 91 and this FOM. AFS Flight Program aircraft include all aircraft used exclusively in the service of the AFS Flight Program, which the FAA owns, loans, borrows, rents, leases, or has under bailment. This also includes aircraft otherwise in the possession of AFS Flight Program participants for the purpose of flight operations.

602   Applicability

This chapter describes the aircraft operation guidelines and procedures that relate to flight program participants operating rental aircraft and AFS Flight Program King Air aircraft under 14 CFR part 91.

603   Program Administration

AFS Flight Program operations take place at the facility level. The AFS Flight Program Office, under the direction of the AFS Flight Program Division Manager, administers AFS Flight Program operations.

604   Program Roles and Responsibilities

The following subsections describe the AFS Flight Program roles and responsibilities related to part 91 operations.

604.1 AFS Flight Program Division Manager

The AFS Flight Program Division Manager is responsible for:

a.                                  Providing service level management and oversight of all AFS aircraft operations

b.                                  Managing and overseeing flight program participant qualifications and currency within all flight programs

c.                                  Serving as Agent for Service for the AFS Flight Program Air Operator Certificate

d.                                  Managing and overseeing AFS Flight Program Office personnel

604.2 Facility Check Pilot

A Facility Manager designates in writing (through completion of FAA Form 4040-7, or AFS Flight Program equivalent, and entry into FACTS) a Facility Check Pilot (this does not include a King Air Check Pilot unless approved by the AFS Flight Program Office). The Facility Manager may make an authorized Facility Check Pilot responsible for:

a.                                  Conducting proficiency checks for other flight program participants in specific categories, classes, or types of aircraft

b.                                  Performing the duties of Instructor Pilot (IP) by virtue of the Check Pilot designation

c.                                  Serving as PIC by virtue of the Check Pilot designation

Note: A Facility Check Pilot may also fulfill the duties of an FAA Instructor Pilot at the Facility level. The Facility Check Pilot assignment in FACTS encompasses FAA Instructor Pilot and Flight Program Participant assignments as well.

604.3 Industry Check Pilot

The Facility Manager designates in writing on FAA Form 4040-2, or AFS Flight Program equivalent, after ensuring the Industry Check Pilot is authorized and qualified to conduct checks in accordance with the FOM.   The flight program participant must brief the Industry Check Pilot that the Industry Check Pilot is PIC of the flight.

Note: AFS Flight Program participants are not authorized to have non-FAA passengers onboard rented AFS Flight Program aircraft during the check.

Note: A Facility Manager does not need to approve an Industry Check Pilot on the 4040-2, during a formal training course.

604.4 Standardization Check Pilot

The AFS Flight Program Division Manager selects Standardization Check Pilots from the most qualified AFS flight program participants and bases their selection upon training and experience in King Air aircraft, total turbine time, AMEL CFI time, recency of experience, and completion of the appropriate formal flight training course.

To be designated as a King Air Standardization Check Pilot, the inspector must serve as a King Air Instructor Pilot for at least 12 months before being designated as a Standardization Check Pilot and meet the following qualifications:

 

a.                                  Be current in the EBC Program by completing all of the required events based currency tasks in a timely manner

b.                                  Have completed a formal MEL flight training course within the previous 24 month period

c.                                  Have successfully completed a standardization flight check within the previous 12 months in an AFS King Air aircraft as directed by the AFS Flight Program Chief Pilot

d.                                  Have met the currency requirements of 14 CFR Parts 61 or 135

e.                                  Have logged 500 hours AMEL CFI

f.                                      Have logged 500 hours turbine time

g.                                  Have logged 200 hours PIC turboprop

h.                                  Have logged 50 hours turboprop as Instructor Pilot within the last 24 months

 

Note: The AFS Flight Program Division Manager will treat any waiver of the above qualifications as an AFS Flight Program Waiver in accordance with the procedures outlined in Section 211.2.2 of this FOM.

A Standardization Check Pilot is responsible for:

a.                                  Conducting flight and ground instruction for inspectors assigned to the AFS Flight Program for the purpose of AMEL currency/familiarization

b.                                  Administering timely recurrent flight checks for King Air Instructor Pilots

c.                                  Conducting initial and recurrent flight and ground training for King Air Instructor Pilots

d.                                  Completing the formal FAA Academy Check Pilot flight course

e.                                  Satisfactorily completing an annual AFS King Air flight check as directed by the AFS Flight Program Chief Pilot

f.                                      Performing instructor and evaluator duties in the formal Check Pilot course when required

g.                                  Serving as PIC on AFS Flight Program King Air aircraft

h.                                  Participating in the Standardization Check Pilot Committee

i.                                        Conducting ASI post incident/accident evaluations when required

j.                                        Conducting ASI 709 re-examinations when required

k.                                    Using good aircraft operating practices

l.                                        Adhering to CRM practices

m.                              Adhering to the approved flight maneuvers package

n.                                  Participating in preflight and post flight briefings

o.                                  Adhering to AFS Flight Program King Air limitations

p.                                  Instructing flight program participants to meet the required (Practical Test Standards (PTS)

q.                                  Completing aircraft and flight records in a timely manner

r.                                      Meeting aircraft responsibility requirements (maintenance, parking, hangar, etc.)

604.5 FAA Instructor Pilot

A Facility Manager designates an FAA Instructor Pilot (IP) in writing through completion of Form 4040-7, or AFS Flight Program equivalent, and entry into FACTS. An IP is responsible for:

a.                                  Providing flight instruction to FAA inspectors under the provisions of this FOM and FAA Order 4040.9

b.                                  Performing PIC duties by virtue of the IP designation

c.                                  Conducting flight and ground instruction for inspectors assigned to the AFS Flight Program

d.                                  Using good operating practices

e.                                  Performing maneuvers in accordance with recommended procedures

f.                                      Adhering to CRM practices

g.                                  Adhering to all aircraft limitations

h.                                  Instructing flight program participants to meet the required PTS standards

i.                                        Participating in preflight and post flight briefings

To be designated as an IP, the inspector must meet the following qualifications:

a.                                  Be current in the EBC Program by completing all of the required events

b.                                  Have completed a formal MEL flight training course (if designated for MEL) in the previous 24 month period

c.                                  Have completed a standardization flight check within the previous 12 months administered by a current Facility Check Pilot

604.6 King Air Instructor Pilot

The AFS Flight Program Division Manager selects the King Air Instructor Pilots from the most qualified Facility Check Pilots based on training and experience in King Air aircraft, total turbine time, AMEL CFI time, recency of experience, and completion of the appropriate formal flight training course. The AFS Flight Program Division Manager documents the selections through completion of Form 4040-7, or AFS Flight Program equivalent, and entry into FACTS.

To be designated as a King Air Instructor Pilot (IP), the inspector must meet the following qualifications:

a.                                  Be current in the EBC Flight Program

b.                                  Have completed a formal MEL flight training course within the previous 24 month period

c.                                  Have completed a standardization flight check within the previous 12 months in an AFS King Air aircraft administered by a current Standardization Check Pilot

d.                                  Have met the currency requirements of 14 CFR Parts 61 or 135

e.                                  Have logged 500 hours AMEL CFI

f.                                      Have logged 500 hours turbine time

g.                                  Have logged 200 hours PIC turboprop

h.                                  Have logged 50 hours turboprop as Instructor Pilot within the last 24 months

Note:         The AFS Flight Program Division Manager will treat any waiver of the above qualifications as an AFS Flight Program Waiver in accordance with the procedures outlined in Section 211.2.2 of this FOM.

A designated King Air IP is responsible for:

a.                                  Conducting flight and ground instruction for inspectors assigned to the AFS Flight Program for the purpose of AMEL currency/familiarization

b.                                  Serving as PIC in AFS Flight Program King Air aircraft

 

c.                                  Using good aircraft operating practices

d.                                  Adhering to CRM practices

e.                                  Adhering to the approved flight maneuvers package

f.                                      Participating in pre-flight and post flight briefings

g.                                  Adhering to AFS Flight Program King Air limitations

h.                                  Instructing flight program participants to meet the required PTS standards

i.                                        Completing aircraft and flight records in a timely manner

j.                                        Meeting aircraft responsibility requirements (maintenance, parking, hangar, etc.)

604.7 Facility Manager

The Facility Manager is responsible for:

a.                                  Administering the AFS Flight Program at the facility level

b.                                  Entering and removing flight program participants from the AFS Flight Program

c.                                  Ensuring data entry into FACTS and accurate tracking of events

d.                                  Ensuring that pilot evaluating, testing, and checking functions are performed only by inspectors who are current under their assigned program

e.                                  Certifying the completion of quarterly events

f.                                      Developing an individual flight program with each inspector

g.                                  Fostering a climate that promotes achievement of SMS objectives and enforces high standards of conduct in the facility’s flight operations

604.8 Supervisor

The Supervisor (Facility level) is responsible for:

a.                                  Ensuring that flight program participants remain current in accordance with appropriate assignments in the AFS Flight Program

b.                                  Overseeing day-to-day operation of the AFS Flight Program at the office/facility level (if assigned)

c.                                  Performing other tasks as assigned by the Facility Manager

604.9 Pilot-in-Command

The Pilot-in-Command (PIC) of an AFS Flight Program flight, in addition to the regulatory requirements of 14 CFR section 91.3, is also responsible for ensuring compliance with all applicable regulations, FOM provisions, and FAA Order 4040.9 provisions. The PIC holds this responsibility from the time of designation for a flight until the conclusion of that flight, whether he or she is the pilot flying (PF) or pilot monitoring (PM).

All AFS Flight Program participants renting aircraft from vendors, private owners, or other government agencies that require a company representative or industry pilot to be onboard, must brief the non-AFS Flight Program participant that the non-AFS Flight Program Participant will be the PIC before the flight.

604.10         Second-in-Command

The PIC designates a Second-in-Command (SIC) before the flight for aircraft that require an SIC under type data. The designated SIC serves until the conclusion of that flight. The SIC assists the PIC in the operation of the aircraft in accordance with relevant procedures contained in the FOM and the approved Aircraft Flight Manual (AFM) or Pilot’s Operating Handbook (POH). The SIC designation is an AFS Flight Program requirement.

604.11         Flight Program Participant

Each AFS Flight Program participant is responsible for:

a.                                  Participating in the AFS Flight Program in compliance with program rules

b.                                  Completing his or her individual currency program and maintaining proficiency

c.                                  Developing his or her individual flight program in consultation with his or her Facility Manager and/or Supervisor

d.                                  Following guidance contained in the FOM and applicable portions of the latest edition of FAA Order 4040.9

e.                                  Maintaining and completing his or her AFS Flight Program records in accordance with the FOM

f.                                      Ensuring his or her information, flight time, and event completion is current and up-to-date in FACTS and his or her crewmember records

605   Crew Composition

The aircraft’s type determines the crew composition for each flight. The following subsections describe crew composition for AFS Flight Program King Air aircraft and rental aircraft. Any questions/requests for clarification regarding crew composition should be directed to the AFS Flight Program Office.

605.1 AFS Flight Program King Air Aircraft

The AFS Flight Program operates all AFS Flight Program King Air aircraft with two flight crewmembers. At least one of the flight crewmembers is a designated King Air PIC. A King Air PIC is a Standardization Check Pilot or AFS Flight Program Office (King Air) Instructor Pilot.

605.2 Rental Aircraft

Whenever practical, at least two ASIs should operate each rental aircraft, unless otherwise prohibited by operator insurance, operator or AFS Flight Program procedures, flight conditions, or aircraft configuration.

 

606   Passengers

Participants may carry passengers aboard aircraft during currency or proficiency flights in accordance with the following policies.

606.1 AFS Flight Program King Air Aircraft

Passengers, who are non-FAA personnel, may only be carried on AFS Flight Program King Air Aircraft under the provisions of 14 CFR part 135, or as observers (in accordance with 14 CFR part 91) when designated by the AFS Flight Program Office.

606.2 Rental Aircraft

Flight program participants may carry only authorized FAA personnel on rental aircraft who can combine their safety-related job tasks with an inspector’s proficiency or currency flight activities. The passenger(s) must be indicated on Form 4040-6 and approved by the Approving Official for Form 4040-6.

607   Fitness for Flight

Flight program participants are responsible for maintaining high levels of physical and mental fitness.  A flight program participant may not act as a crewmember in an aircraft unless he or she has a valid second class medical certificate in his or her personal possession during each flight.  The following subsections establish additional guidelines related to flight program participant fitness for flight.

607.1 Drugs/Medication/Alcohol

The following policies provide guidance for flight program participants with regard to drugs, medication and alcohol as they relate to flight activities.

a.                                  No flight program participant may use any illegal drugs.

b.                                  No flight program participant may report for duty within eight hours after the consumption of any alcoholic beverage or while having an alcohol concentration of 0.02 or greater in a blood or breath specimen nor may any flight program participant consume any alcoholic beverage or use any drugs while on duty. (Alcohol concentration means grams of alcohol per deciliter of blood or grams of alcohol per 210 liters of breath.)    

c.                                  No person may act as a crewmember on an AFS Flight Program aircraft while under the influence of any medication or drug that affects the person’s faculties in any way contrary to safety.

d.                                  No flight program participant may act as a crewmember on an AFS Flight Program aircraft within 24 hours after receiving inoculations (except smallpox and oral polio that require no waiting period).

 

e.                                  Except in an emergency, no flight program participant may permit a person who is obviously intoxicated or under the influence of drugs (except a medical patient under proper care) to be aboard an AFS Flight Program aircraft.

607.2 Illness

All flight program participants have the responsibility to ground themselves if they have an illness which could affect their safe operation of an aircraft.

607.3 Scuba Diving

Flight program participants may not participate in scuba diving 24 hours before operating an AFS Flight Program aircraft.

607.4 Blood Donations

Because donating blood temporarily lowers the blood’s oxygen-carrying capacity, we recommend that flight program participants give blood only on an emergency basis.  If a flight program participant donates blood, the flight program participant may not operate an AFS Flight Program aircraft for 72 hours after the blood donation. 

607.5 Altitude Chamber

Flight Program participants may not take part in training involving an altitude chamber 24 hours before operating an AFS Flight Program aircraft.

607.6 Crew Rest

Duty periods must not be scheduled to exceed 14 hours for a flight crew consisting of two inspectors or eight hours for single-pilot operations.

Note: If a participant’s flight will exceed his or her 14 hour duty period, the flight must be approved in advance through the AFS Flight Program Office or FICO, as appropriate.

607.6.1                     Minimum Rest Period

Crewmembers must have a minimum rest period of ten consecutive hours provided during the 24-hour period preceding the planned completion of the assignment.

607.6.2                     Exceeding Flight Time Limits

A flight program participant’s flight time may exceed the limits of subsections 607.6.4 and 607.6.5 of this chapter, due to circumstances beyond his or her control (such as adverse weather conditions), if the assigned flight time occurs during a regularly assigned duty period of no more than 14 hours and:

a.                                  This duty period is immediately preceded by and followed by a required rest period of at least ten consecutive hours of rest, and

b.                                  The flight time is assigned during this period, when added to any other commercial flying by the flight program participant, does not exceed ten hours in a 24-hour period.

 

607.6.3                     Calendar Quarter Rest

Each flight program participant must have at least 13 rest periods of at least 24 consecutive hours in each calendar quarter.

607.6.4            Total Flight Time

A flight program participant may not receive or accept an assignment for flight time if that flight program participant’s total flight time exceeds:

a.                                  500 hours in any calendar quarter

b.                                  800 hours in any two consecutive calendar quarters

c.                                  1,400 hours in any calendar year

d.                                  10 hours in a 24-hour period for a crew consisting of two flight program participants

e.                                  Eight hours in a 24-hour period for a crew consisting of one flight program participant

607.6.5                     Flight Instruction

Flight program participants may not exceed eight hours of instruction in AFS Flight Program aircraft in a 24-hour period.

Note:     FAA time and attendance reports serve as duty time records and FACTS will track flight time.

608   Flight Following and Dispatch

Flight following procedures depend on the type of aircraft operated. The following subsections describe flight following procedures for AFS Flight Program King Air aircraft and rental aircraft.

608.1 AFS Flight Program King Air Aircraft

For Service Center Operations not operating under 14 CFR Part 135, the Service Center will provide flight operations support and flight tracking. Aviation System Standards (AJW) FICO will provide flight operation support as backup for the Service Center in accordance with the current agreement (Memorandum of Agreement AC-0415-VN9 Appendix C), a copy of which the AFS Flight Program Office maintains.

608.2 Rental Aircraft

For airplane and helicopter flights, unless the flight stays in the local traffic pattern of the departure airport or remains under positive radar control when within 25 nautical miles of the departure airport, the PIC of each rental airplane or helicopter flight must file and activate a VFR or IFR Flight Plan. The PIC must file the flight plan with an Automated Flight Service Station (AFSS) either electronically or by phone before departing. After takeoff, the PIC must contact an AFSS by radio and give them the takeoff time to activate the VFR flight plan.  

Note: This requirement only applies to airplane and helicopter flights.

 

Note:           If the rental aircraft does not have an aircraft communications radio, the PIC either includes a note in Section 11 (Remarks) of the Flight Plan Form 7233-1 or advises the AFSS that the aircraft is not radio equipped. The AFSS will activate the flight plan at the estimated time of departure, but the PIC must close the flight plan by telephone upon completion of the flight.

The PIC must list the FAA Regional Operations Center (ROC) within the respective region as Point of Contact (POC) on the flight plan.

When a PIC files a VFR flight, the AFSS holds it until one hour after the proposed departure time. At that time, the AFSS cancels the flight plan unless:

a.                                  The AFSS receives the actual departure time

b.                                  The AFSS receives a revised proposed departure time or

c.                                  At the time of filing, the PIC informs the AFSS that he or she will meet the proposed departure time but that he or she cannot communicate the actual time because of lack of communication equipment

Figure 600-1: Flight Plan shows the flight plan form the PIC files with the AFSS when required. When filing a flight plan electronically, by telephone, or by radio, the PIC provides the information in the order of the numbered spaces to enable the AFSS to process the Flight Plan form efficiently.

Figure 600-1: Flight Plan

The PIC is responsible for closing the flight plan on arrival. Whenever possible, the PIC should close the flight plan by telephone with the nearest AFSS to avoid radio congestion. The flight program participant should also contact the Facility Manager and/or the Facility Manager’s designee upon completion of the flight.

 

609   Minimum Equipment List (MEL)

Whenever possible, flight program participants should use an approved MEL in the operation of an AFS Flight Program aircraft. The following subsections contain procedures regarding the use of an approved MEL in conducting AFS Flight Program operations.

609.1 AFS Flight Program King Air Aircraft

Each AFS Flight Program King Air aircraft has an approved MEL. The King Air PIC uses the approved MEL to determine if he or she may initiate a flight with inoperative aircraft equipment and without issuance of a special flight authorization.

609.2 Rental Aircraft

When an aircraft has an approved MEL, the MEL will be used to determine if a flight may be initiated with inoperative aircraft equipment without the issuance of a special flight authorization. Certain flight manuals may contain a Configuration Deviation List (CDL) prepared by the manufacturer.

A flight program participant may operate an aircraft under 14 CFR part 91 without an approved MEL in accordance with 14 CFR section 91.213.

610   Flight Planning

Flight program participants must use the following procedures in preparing for flight operations.

610.1 Completion of FAA Aircraft Request and Use Record, Form 4040-6

A flight program participant uses Form 4040-6 to request and use an FAA aircraft. Form 4040-6 must be completed in accordance with Section 308.2 of this FOM.

610.2 Weight and Balance

The PIC of each AFS Flight Program flight is responsible for calculating weight and balance for the flight. The following subsections outline weight and balance procedures for AFS Flight Program King Air aircraft and rental aircraft.

610.2.1                     AFS Flight Program King Air aircraft

The King Air PIC is responsible for calculating weight and balance for the flight. Chapter VII of the AFS Flight Program GOM, which has been incorporated in Appendix B of this FOM, establishes the weight and balance procedures. The King Air PIC references the GOM, Chapter VII for the complete weight and balance procedures.

 

610.2.2                     Rental aircraft

The PIC is responsible for calculating weight and balance for the flight in accordance with the provisions in the approved AFM/Pilot’s Operating Handbook (POH).

610.3 Weather

The PIC checks the weather, reported and forecast, for the departure, destination and alternate airports before filing a flight plan. Operations are suspended when weather or other circumstances jeopardize safety.

611   Survival Equipment

This section establishes appropriate minimum survival equipment lists and the equipment aboard the aircraft. Each facility supplements these requirements to the degree considered necessary. Flight program participants must ensure that the rental aircraft vendor provides the appropriate equipment.

611.1 Mission Requirements

The PIC, in consultation with the Facility Manager, must consider mission requirements, in addition to terrain and climate, in determining what survival equipment should be aboard each aircraft. Equally important is effective flight program participant training in the use of this equipment.

611.2 Equipment Requirements

The rental aircraft vendor or the AFS Flight Program Office, for the AFS Flight Program King Air aircraft, provides the special survival equipment listed below aboard the aircraft during operations over remote desert or polar areas, or large bodies of water. The rental aircraft vendor equips the aircraft to comply with the for hire provisions of 14 CFR part 91 when the flight program participant operates the aircraft beyond power-off gliding distance from shore. The PIC is responsible for having all required aircraft operational and survival equipment on board for all crewmembers and passengers.

Areas including Alaska, Hawaii, and Puerto Rico may have further detailed requirements. Operations in these regions must be coordinated with the AFS Flight Program Office.

611.2.1                     Emergency Radio

A single-engine aircraft operated beyond power-off gliding distance from land or a multi-engine aircraft on an extended over-water mission must have at least one portable waterproof emergency radio transceiver capable of communication on 121.5 Mhz or 243.0 Mhz and not dependent upon the aircraft power supply. The aircraft vendor must pack the device in a self-buoyant, water-resistant container.

611.2.2                     Life Preserver

Aircraft on extended over-water flights must have one approved, inflatable, dual-compartment life preserver equipped with an approved survivor locator light available for each person. A single-engine aircraft operated beyond gliding distance of land or taking off or landing over water must have a suitable flotation device available for each person aboard. Seaplanes and amphibian aircraft, except for amphibian operations on land, must have life preservers aboard at all times. During takeoffs and landings on water, each occupant of a seaplane or amphibian must have a life preserver readily available for donning. We recommend that each occupant wear a life preserver.

611.2.3                     Life Rafts

All aircraft on extended over-water missions must have available life rafts of sufficient capacity to accommodate passengers and crewmembers plus one additional occupant. Each raft must contain an attached, approved survivor locator light. The aircraft must provide appropriately equipped survival kits that include at least a raft repair kit, a hand pump (except for those rafts having provisions for emergency oral inflation only), a first-aid kit, desalting kits, a signaling mirror, emergency rations, a tarpaulin, a fishing kit, a raft knife, a compass, sunburn ointment, lip ointment, oars, emergency water containers, a pyrotechnic signaling device, a radar reflector (space blanket), a bailing bucket or sponge, a retaining line, a dye marker, a flashlight, and a Survival Manual, USAF 64-5.

611.2.4                     Exposure Suits

Aircraft on extended over-water missions or single-engine operations that are beyond gliding distance to land must have quick-donning exposure suits to accommodate all passengers and crewmembers when the forecast predicts:

a.                                  Water temperature of less than 60 degrees Fahrenheit

b.                                  Outside air temperature (OAT) is less than 33 degrees Fahrenheit, or

c.                                  Combined OAT/water temperature of 120 degrees Fahrenheit or below

Note:     The AFS Flight Program does not require exposure suits when each life raft aboard includes a canopy.

611.2.5                     Minimum Equipment Kit

Aircraft on all extended over-water flights or flights over remote areas must have, as a minimum, the following miscellaneous survival equipment available and operational in kit form:

a.                                  Police whistle

b.                                  Two MK 13, Mod O signals (or equivalent)

c.                                  Packet gerus or penguin signals

d.                                  Signal mirror

e.                                  First-aid kit

f.                                      Survival manual (USAF 64-5)

g.                                  SRU-16/8 minimum survival kit (or equivalent) containing 10 matches, 4 fire starters, 2 striker strips, 1 pocket knife, 2 safety pins, 6 purification tablets, 2 needles, 1 compass, 3 fish hooks, 3 bandages, 1 water bag, and 1 instruction sheet.

h.                                  Flashlight

611.2.6                     Parachutes

The PIC determines when parachutes are worn, or available, in the aircraft in accordance with the applicable regulations.

 

Note:     CFIs, during EBC tasks for spins, do not require parachutes.

611.2.7                     Polar (Arctic) Equipment

All passengers and crewmembers on all aircraft except for multi-engine, turbine-powered aircraft flying passengers in transport category over regular air routes must wear or have available appropriate polar survival clothing. During periods specified by each region, aircraft crossing remote areas must have polar sleeping bags in sufficient quantity to accommodate the personnel available.

611.2.8                     Desert Equipment

Aircraft transversing remote areas must have sleeping bags, sunglasses, emergency water, and other appropriate survival equipment aboard.

611.2.9                     Survival Weapon

The AFS Flight Program Division Manager (or designee) may designate a survival weapon and require the carriage of such a weapon on the aircraft. The AFS Flight Program Division Manager (or designee) may waive this requirement if the aircraft involved will land in a foreign country that prohibits such weapons.

611.2.10                 Additional Equipment

The PIC or Facility Manager, as experience and local conditions require, may supplement the foregoing requirements.

611.3 Stowage Requirements

The PIC, or aircraft vendor, must stow all survival equipment in a manner that makes it easily accessible if ditching or a crash landing is imminent. The PIC, or aircraft vendor, must install survival equipment in conspicuously marked, approved locations. All personnel involved must take special care to ensure that this equipment remains clean and serviceable.

611.4 Briefing of Passengers

When survival equipment is aboard, the PIC briefs passengers on its location and proper use. On a large aircraft, the PIC assigns crewmembers specific and alternate duties and responsibilities for evacuation before ditching or crash landing. Crewmembers follow the instructions in the AFM/POH.

612   Pre-Departure Procedures

The following subsections establish the AFS Flight Program pre-departure procedures for crewmembers to follow.

612.1 Briefing and Debriefing Requirements

The PIC and all crewmembers must conduct a formal mission briefing and debriefing before and after every flight. The briefing enhances safety by ensuring that all parties become aware of relevant flight parameters and clearly understand their roles and responsibilities with respect to the flight.

 

612.2 Command and Control

The Facility Manager authorizes a PIC for every flight. This pilot is the designated PIC for the entire flight.

612.2.1                     Command

The PIC is directly responsible for and has the final authority as to the safe and orderly conduct of the flight from the time that preparation for the flight begins until the termination of the flight and all associated procedures. All crewmembers and passengers must fully understand the authority and status of the PIC and other occupants on the aircraft before the flight.

The PIC operates the aircraft in accordance with approved operational procedures.   Another individual may not assume the authority and responsibility of the PIC for a flight or series of flights except in emergency circumstances or as specified in writing. The fact that the PIC may relinquish physical control of the aircraft to another pilot does not alter his or her basic assignment of authority and responsibility for the flight.

Crewmembers use a written checklist for each phase of flight.

All AFS Flight Program participants renting aircraft from vendors, private owners, or other government agencies that require a company representative or industry pilot to be onboard, must brief the non-AFS Flight Program participant that the non-AFS Flight Program Participant will be the PIC before the flight.

612.2.2                     Control

The PIC determines who operates the controls during all phases of flight. Under normal circumstances, only a person designated as a flight program participant, in accordance with FAA Order 4040.9, Chapter 4 may operate the primary flight controls. The PIC determines who operates the primary flight controls when marginal flight conditions exist or when flying in potentially hazardous conditions.

612.2.3                     Communications

Communication between the PIC and the facility is important, especially in the following circumstances.

a.                                  Any changes in the proposed itinerary that result in an appreciable increase (i.e., at least 2 hours) in the estimated flight hours or cause a substantial delay will require notification and approval of the Facility’s use of allocated flight hours.

b.                                  Facility Managers establish periodic check-in or communication procedures for their crewmembers.

c.                                  AFS Flight Program aircraft may be recalled or diverted on relatively short notice in the event of national emergency or other priority business requiring airlift support. To ensure emergency readiness, flight program participants should maintain contact with their Facility as directed.

612.2.4                     Transfer of flight controls

Crewmembers must make changes in physical control of the aircraft's primary flight controls in a positive manner. Crewmembers may use simple voice procedures to

 

make the transfer. The crewmember exercising control is responsible until the relieving crewmember verbally acknowledges acceptance of the controls. The PIC retains the final responsibility for the safe conduct of the flight. The PIC physically assumes control of the aircraft immediately if any confusion exists as to who has control.

612.3 Preflight Procedures

Before a flight, the PIC must conduct a preflight in accordance with 14 CFR section 91.103. This preflight should include, but not be limited to:

a.                                  Weight and balance - within limits and will remain within limits throughout the flight

b.                                  A check of weather and NOTAMS

c.                                  A check that departure, destination, and alternate airports/heliports meet the weather minimums, wind restrictions, and runway/landing area criteria of this chapter of the FOM and the AFM/POH

d.                                  A review of aircraft records for required maintenance and inspections appropriate to the type of flight to be conducted

e.                                  A check that all cargo has a legible Bill of Lading or other identifying label describing articles, gross weight, and consignee

·                Flight program participants requested or required to carry cargo have, at their option, the authority to personally inspect that cargo to ensure it is not hazardous material.

·                If cargo is stowed, the PIC personally ensures that the aircraft weight and balance are within limits, and the PIC also ensures the cargo and baggage are stowed in accordance with the requirements of 14 CFR part 91.

·                Crewmembers must load cargo carried in cargo compartments that are designed to require the physical entry of a crewmember to extinguish any fire that may occur during flight, so that a crewmember can effectively reach all parts of the compartment with a fire extinguisher.

·                If stowed forward of passengers:

o              A safety belt or other tie-down with enough strength to eliminate the possible shifting under all normal anticipated flight and ground conditions secures the cargo.

o              The cargo package or cover is adequate to avoid possible injury to passengers.

o              The cargo does not impose a load on seats or on the floor structure that exceeds the load limitations for those components.

o              The cargo location does not restrict access to, or use of, any required emergency exit, regular exit, or the aisle between the crewmembers and the passenger compartment.

o              Crewmembers do not store cargo directly above seated passengers.

f.                                      AFS Flight Program aircraft may not carry Hazardous Materials (HAZMAT).

 

g.                                  Crewmembers leave a passenger manifest, including emergency contact information for each passenger, with a responsible party at the point of departure. (Crewmembers may use Form 4040-6 in lieu of passenger manifest.)

h.                                  The PIC, or the crewmember he or she designates, thoroughly performs an exterior and interior visual inspection to determine if the aircraft is in condition for safe flight. This includes an aircraft security check for hidden devices that could jeopardize the safety of the crewmembers and passengers.

i.                                        The PIC must ensure the removal of all frost, snow, or ice from the aircraft in accordance with the appropriate AFM/POH.

j.                                        The PIC ensures the following documents and equipment have been properly secured and are on the aircraft:

·                                        Aircraft Registration Certificate

·                                        Aircraft Airworthiness Certificate

·                                        A current AFM /POH

·                                        Weight and balance information

·                                        Aircraft logbook or records (Not required to be in rental aircraft but should be available for inspection)

·                                        Appropriate and current maps, charts, instrument approach charts, and related material

·                                        Appropriate cockpit checklists

·                                        Required survival equipment

·                                        Appropriate credit cards, purchase order forms, etc.

·                                        An operative flashlight accessible to each flight crewmember if night flight is anticipated

k.                                    Crewmembers must meet the requirements of the AFM and all pertinent regulations.

Note:     On each flight requiring a flight engineer, at least one crewmember, other than the flight engineer, must be qualified to provide emergency performance of the flight engineer's functions for the safe completion of the flight if the flight engineer becomes incapacitated. A crewmember need not hold a flight engineer's certificate to perform the flight engineer's function in such a situation. The Facility Manager will record crewmember proficiency in this function in the remarks section of Form 4040-2, or AFS Flight Program equivalent.

l.                                        Crewmembers must make all occupants aware of each occupant’s status and brief them on emergency equipment and procedures.

612.4 Passenger Briefing

When AFS Flight Program aircraft transport passengers, the PIC ensures they receive an oral briefing on the following rules and procedures appropriate to the flight:

a.                                  No smoking on AFS Flight Program aircraft

 

b.                                  Use of seat belts, including specific instructions on the fastening and release of passenger seat belts, and a recommendation that seat belts remain fastened enroute to avoid injury resulting from unexpected turbulence

c.                                  Placing the seat back in an upright position while the aircraft is taxiing and during takeoff and landing

d.                                  Ditching instructions and the location and proper use of the survival equipment on board

e.                                  Use of oxygen

f.                                      Storage of carry-on baggage

g.                                  Location of emergency exits and fire extinguishers if so equipped

612.5 Fuel and Oil Servicing

On FAA-owned aircraft, or during flights on rental aircraft, the PIC or a designated crewmember normally supervises fuel, oil, or other ramp services when non-FAA personnel provide these services. When available, Department of Defense (DOD) Into-Plane contract fuel suppliers must be used. During fueling operations, the PIC or crewmember observes the following safety precautions:

a.                                  A cable to the fuel truck or pit bonds the aircraft to the fuel nozzle.

b.                                  Personnel set engine switches and nonessential electrical equipment to the "off" position, or as dictated in the AFM/POH. Instructions contained in the appropriate AFM/POH govern operation of an auxiliary power unit, if available while refueling.

c.                                  Personnel do not smoke on board and within 100 feet of the aircraft.

d.                                  Personnel locate active radar transmitters beyond 100 feet of the aircraft.

e.                                  Personnel turn off the weather radar on the aircraft.

f.                                      Personnel use the correct grade of fuel for the aircraft fuel tanks and then verify the quantity received.

g.                                  Personnel check the fuel for presence of water in accordance with the AFM/ POH, or manufacturers’ recommendations.

h.                                  Personnel do not fuel aircraft when passengers are aboard or within the Aircraft Operations Area (AOA), which includes the passenger loading area, the area around the aircraft, and the aircraft parking ramp.

612.6 Fuel Requirements

Taking meteorological factors and known traffic delays into account, the fuel supply aboard AFS Flight Program aircraft at departure must have at least the quantities and reserves required by 14 CFR part 91 and/or International Civil Aviation Organization regulations for international flights.

612.7 Runway, Wind, and Airport/Heliport Information

A crewmember may not practice takeoffs and landings (i.e., touch and gos) when the wind, as reported by an approved weather source or the control tower, reaches or exceeds the manufacturer’s recommendations/limitations.

A crewmember may not attempt a takeoff with more than 1/2 inch of wet snow, slush, and/or water, or four inches of dry snow on the runway. If the limitations listed in the AFM/POH are more stringent, the aircraft manual limitations apply.

612.7.1                     Heliports

Flight program participants must use snow, dust, or sand operating procedures during takeoffs and landings unless snow has been removed to prevent "white-out" during hover and low-speed operations.

612.7.2                     Crosswind Guidelines

Crewmembers must review the maximum demonstrated crosswind component of the specific aircraft.

612.8 Severe Weather, Thunderstorms, or Turbulence Avoidance

Crewmembers may not operate aircraft into known or forecasted severe turbulence or thunderstorms. Crewmembers may transverse areas of lesser turbulence or thunderstorm activity if the aircraft involved has an operating radar and/or other weather avoidance systems, and the crewmembers alter the flight route to avoid severe weather.

612.9 Operations in Icing Conditions

Crewmembers may not operate aircraft into known or forecasted severe icing conditions.

612.9.1                     Inflight Icing Conditions

Crewmembers may operate aircraft into light to moderate icing areas if the aircraft includes operating equipment approved for anti-icing/deicing, provided the aircraft is approved for flight operations in icing conditions. Crewmembers may use any encounter with supercooled large water droplets (freezing rain or drizzle) as grounds for a request to change course or altitude to exit those conditions.

612.9.2                     Operating in Ground Icing Conditions

Operations in ground icing conditions are prohibited. Any time conditions are such that frost, snow or ice may be reasonably expected to adhere to the aircraft, the departure will be postponed until ground icing conditions cease.

Crewmembers may not attempt takeoff until personnel or equipment remove:

a.               Frost, snow, or ice adhering to any rotor blade, propeller, windshield, or powerplant installation or to an airspeed, altimeter, rate of climb, or flight attitude instrument system, and

b.               Snow or ice adhering to the wings or stabilizing or control surfaces

612.9.3                     Operating with Polished Frost

Flight program participants are prohibited from takeoffs if polished frost is present on the wings, stabilizers and/or control surfaces.

612.10         Extended Over-water Procedures

612.10.1                 AFS King Air aircraft

Flight program participants may not operate AFS Flight Program King Air aircraft over-water beyond gliding distance from land except for takeoff and landing.

612.10.2                 Rental aircraft

Flight program participants may not conduct extended over-water operations using a rental aircraft unless:

a.                                  It is operated at an altitude that allows it to reach land in the case of engine failure;

b.                                  It is necessary for takeoff or landing;

c.                                  It is a multiengine aircraft operated at a weight that will allow it to climb, with the critical weight that will allow it to climb, with the critical engine inoperative, at least 50 feet a minute, at an altitude of 1,000 feet above the surface;

d.                                  It is a helicopter equipped with helicopter flotation devices; or

e.                                  The aircraft is properly equipped and the crewmembers are trained in the use of such equipment.

613   Departure, Enroute, and Landing Procedures

Crewmembers must follow the AFS Flight Program departure, enroute, and landing procedures in the following subsections.

613.1 Use of Autopilot

Crewmembers may not engage the autopilot system for use during climb, enroute cruise, or descent at altitudes less than 500 feet above the terrain or less than twice the maximum altitude loss specified within the appropriate AFM for a malfunction of the autopilot, whichever is higher.

Note:           Crewmembers can refer to the applicable AFM for specifications and altitude loss following autopilot malfunction. MDA/DH or runway approach minimums may limit altitude loss.

613.2 Emergency Frequency Monitoring/Search

We encourage flight program participants to monitor emergency frequencies and, upon request, take part in actual searches. The procedures flight program participants use regarding emergency locator transmitter (ELT) monitoring, alerting, search, and reporting of related flight-hour expenditures are as follows.

a.                                  Depending upon installed equipment, flight program participants must monitor emergency frequencies as mission and operational conditions permit.

b.                                  Crewmembers having UHF equipment, but not equipped with or having inoperative automatic frequency monitoring and alerting systems, should monitor emergency frequency 243.0 MHz during all operations.

c.                                  Crewmembers having only VHF capability, should monitor emergency frequency 121.5 MHz, providing such action will not hinder the safe and proper operation of the aircraft.

d.                                  Crewmembers must immediately report emergency frequency transmissions, in detail, to an air route traffic control center (ARTCC), AFSS, or air traffic control tower operator who, in turn, alerts appropriate search and rescue authorities.

e.                                  Depending upon circumstances such as remaining fuel, existing weather, mission urgency, etc., crewmembers in AFS Flight Program aircraft having automatic emergency frequency direction-finding capability must divert from the assigned mission and attempt to locate, identify, and render such assistance as possible to the source of the emergency frequency transmission. Crewmembers must report findings to one of the facilities referred to in paragraph (d) above.

f.                                      Flight hours that are expended while rendering assistance in search activities are reported on Form 4040-6 and will include documentation of known pertinent details in the remarks section.

613.3 Call-Outs

The following subsections contain the call-outs for rental aircraft and the standardized call-outs for AFS Flight Program King Air aircraft.

 

613.3.1            Rental aircraft

Crewmembers on flights with more than one crewmember may use the altitude awareness call-out procedures listed below. The crewmembers should complete the before-landing checklist before reaching the final approach fix or as soon as practical thereafter. During the final approach, the PM makes the checks and callouts outlined in this subsection.

When a flight engineer or flight mechanic is on board, crewmembers may brief him or her to monitor the progress of the approach and alert the crewmembers should they fail to call out any of the following:

·                “500 FEET ABOVE FIELD ELEVATION” (touch down zone elevation-precision approach)

·                “100 FEET ABOVE MDA or DH, MDA or DH”

·                An airspeed slower than Vref or faster than Vref +10

·                Sink rates greater than 1,000 feet per minute.

During turbojet operations, the PM calls out significant deviations from the following rate of descent criteria:

·                For IFR, whenever the aircraft is inside the final approach fix or established on the final approach segment and the descent rate is in excess of 1,000 feet per minute, call for a discontinued approach and a go-around.

·                For VFR, whenever the aircraft is on final approach and at or below 1,000 AGL, and the descent rate is in excess of 1,000 feet per minute, call for a discontinued approach and a go-around.

 

613.3.1.1               Altitude Awareness Call-out Procedures

The following subsections and Table 600-1: Climb Call-Outs, and Table 600-2: Descent Call-Outs contain suggested altitude awareness call-out procedures.

 

a.                                  Climb

Table 600-1: Climb Call-Outs

Action

Pilot Monitoring (PM)

Pilot Flying (PF)

1000 ft to assigned altitude

“1000 to assigned”

 

“1000 to go”

500 ft to assigned altitude

“500 to go”

 

“500 to go”

100 ft to assigned altitude

“100 to go”

 

“100 to go”

Leveling at assigned altitude

“Leveling at ___________”

 

Call altitude out

 

b.                                  Descent

Table 600-2: Descent Call-Outs

Action

Pilot Monitoring (PM)

Pilot Flying (PF)

1000 ft to assigned altitude

“1000 to assigned”

 

“1000 to go”

500 ft to assigned altitude

“500 to go”

 

“500 to go”

100 ft to assigned altitude

“100 to go”

 

“100 to go”

Leveling at assigned altitude

“Leveling at ___________”

 

Call altitude out

 

 

613.3.1.2               Final Approach Call-out Procedures

The following subsections and Table 600-3: Instrument Approach Call-Outs, through Table 600-6: Landing Call-Outs, contain the final approach call-out procedures.

 

a.                                  Instrument Approach

Table 600-3: Instrument Approach Call-Outs

Action

Pilot Monitoring (PM)

Pilot Flying (PF)

Crossing FAF

Final Fix

 

Final Fix, Alt Checks

1000 to MDA or DH

“1000 to minimums”

 

“1000 to minimums”

500 to MDA or DH

“500 to minimums”

 

“500 to minimums”

100 to MDA or DH

“100 to minimums”

 

“100 to minimums”

MDA or DH

“Minimums”

 

“Minimums”

 

b.                                  Precision Approach

Table 600-4: Precision Approach Call-Outs

Action

Pilot Monitoring (PM)

Pilot Flying (PF)

Runway in sight

Runway at Clock Position

 

Landing

Runway not visible

Runway not in sight

 

Missed Approach

 

 

c.                                  Non-Precision Approach

Table 600-5: Non-Precision Approach Call-Outs

Action

Pilot Monitoring (PM)

Pilot Flying (PF)

At MDA

Time to go or distance to go

 

Check

Runway is visible

Runway at Clock Position

 

Going visual, Landing

Runway not visible

Runway not in sight

Missed Approach

 

d.                                  Landing

Table 600-6: Landing Call-Outs

Action

Pilot Monitoring (PM)

Pilot Flying (PF)

 

 

Landing Check

 

 

Confirms 3 Green states Landing Check complete

 

613.3.2 AFS Flight Program King Air aircraft

Flight program participants operating AFS Flight Program King Air aircraft must use the standard operating procedures (call-outs). The call-outs for the King Air C-90 GTi/GTx can be found in Appendix E, and the call-outs for the King Air C-90 aircraft can be found in Appendix F.

613.4 Maneuvers Limitations

When the AFM/POH of a rental aircraft includes a maneuvers package, crewmembers must observe the minimum altitudes specified for the maneuvers as aircraft limitations. In the absence of a maneuvers package for the specific type aircraft involved, the following limitations apply to maneuvers:

a.                                  Crewmembers must conduct approaches to stalls, maneuvering at minimum speeds, and unusual attitude recoveries in large aircraft at 3,000 feet AGL or above.

b.                                  Crewmembers must complete spin recoveries at 3,000 feet AGL or above.

c.                                  Crewmembers must conduct engine shutdown and in-flight restart on multi-engine aircraft at 3,000 feet AGL or above and in the immediate vicinity of a suitable airport.

Crewmembers may not conduct practice stalls when the propeller of one engine is feathered or with asymmetrical thrust settings.

 

613.5 Engine Failure

Flight program participants must use the procedures outlined in this subsection in the event of an engine failure.

613.5.1                     Two-Engine Aircraft

The PIC must land at the nearest suitable airport when one of the engines becomes inoperative.

613.5.2                     Three or Four-Engine Aircraft

When one engine of a three- or four-engine aircraft becomes inoperative, the crewmember may proceed to an airport of his or her choice if this action is as safe as an immediate landing. If two engines become inoperative, the crewmember lands the aircraft at the nearest suitable airport.

613.6 Hijack and Bomb Threat Procedures

The Aeronautical Information Manual (AIM) prescribes the procedures and signals that pilots of hijacked aircraft may use to covertly make their situation known to air traffic control and to activate the appropriate assistance to ensure a safe resolution.

Crewmembers must take the following immediate actions when he or she has reason to believe someone has placed a bomb on an AFS Flight Program aircraft.

a.                                  Crewmembers must inform the nearest air traffic control facility and request personnel there to notify the nearest civil aviation security office and appropriate civil authorities responsible for search, security, crowd control, and fire.

b.                                  In flight, the crewmembers must immediately conduct a bomb search, if possible. Crewmembers may isolate the passengers as necessary to lessen their danger. The crewmembers may not touch or move any bomb device they may find.

c.                                  On the ground away from home base, the PIC supervises any isolation of the aircraft, passengers or cargo that the control tower directs. The PIC also directs the evacuation of crewmembers and passengers.

613.7 Weather Minimums

Weather minimums, as published by civil or military approach procedure charts, for operation of AFS Flight Program aircraft reflect those established for aircraft operated for compensation or hire. If published civil or military approach procedure charts do not prescribe specific takeoff minimums, the standard visibility minimums for takeoff are no lower than the published landing minimums for that airport for available approaches.

613.8 Landings

Before landing, the PIC must brief the SIC on the approach and landing procedures and exactly which steps each crewmember performs. Crewmembers c omplete the landing roll and exit the runway before operating any levers or switches, unless checklist or unusual circumstances call for such action sooner.

 

613.9 Helicopter Autorotations

Helicopter operations have accounted for a number of accidents. Most of these accidents involved power-off landings, one of the most critical and demanding maneuvers required of helicopter pilots. A flight program participant may not perform a simulated power-off autorotation to a touchdown unless he or she is a National Resource Inspector (NRI) or otherwise designated by the AFS Flight Program Division Manager.

613.10         Practice (Simulated) Emergency Descent

Crewmembers must adhere to the following procedures when practicing simulated emergency descents.

a.                                  The crewmember may terminate the simulated emergency descent when the airplane is in the proper configuration and stabilized at the desired pitch attitude and airspeed/Mach number. Minimum altitude during recovery is:

·                                        4,000 feet AGL for all airplanes

b.                                  Crewmembers may not practice simulated emergency descents through or near clouds, except when cleared to do so by air traffic control.

c.                                  Before and during simulated emergency descents, crewmembers must remain clear of other aircraft by visual alertness and assistance from air traffic control, when possible.

614   Emergency Procedures

The following subsections outline emergency procedures for AFS Flight Program flights. The PIC must know the emergency procedures in the approved AFM/POH when operating a rental aircraft and the AFS Flight Program General Operations Manual, Chapter IX (contained in Appendix C of this FOM), when operating AFS Flight Program King Air aircraft utilize ARINC communication and chart guidance whenever possible.

614.1 Inflight Emergency

In the event of an inflight emergency regarding the operation of the aircraft, its systems or powerplants, the PIC ensures that crewmembers accomplish all emergency procedures as outlined in the approved AFM. During an inflight emergency with two crewmembers, the PF maintains directional control and the appropriate emergency airspeed. After crewmembers positively establish aircraft control, the PM reads the emergency checklist at the PF’s request. The PF responds to each checklist item verbally, as appropriate to the checklist item. Both flight crewmembers ensure the aircraft is under positive control at all times.

614.2 Mechanical Failure/Interruption

In the event of any mechanical failure or interruption that may involve the safety of the flight, the PIC proceeds to the nearest airport suitable for a safe landing.

 

614.3 Emergency Passenger Briefing

In an emergency, if time and situation allow, the PIC briefs and assists the passengers in appropriate emergency procedures. In particular, the PIC explains the operation of the emergency exit and cabin door, and points out the location of fire extinguishers, survival kit, and the emergency locator transmitter location and operation. If time and/or circumstances do not allow this, the PIC delegates and instructs the SIC (or a competent passenger) to assume those duties. If an emergency landing accident is imminent, and if time permits, the PIC, or his or her delegate, instructs the passengers to:

a.                                  Remove and wedge between seat cushions the following: high heeled shoes, sharp jewelry, eyeglasses, dentures, hearing aids, pens and pencils from pockets, etc.

b.                                  Place seats in an upright position, extend the headrest, and slide the seat forward of the cabin door to the front so as to not obstruct the exit.

c.                                  Secure seat belts by sitting up straight, fastening shoulder harnesses and pulling seat belts tight.

d.                                  If facing forward, to face forward with their heads down to protect their face and head.

e.                                  Remain in their seats with their seat belts fastened until the airplane has come to a complete stop.

f.                                      Move to a safe distance after departing through the emergency exit or the cabin door.

614.4 Emergency Evacuation Duties

If an emergency evacuation of the aircraft becomes necessary, flight program participants must perform the following actions:

a.                                  PIC: Open the cabin door and the emergency exit and assist passengers exiting.

b.                                  PIC: Evacuate handicapped passengers immediately, and help persons requiring assistance to exit the airplane as soon as possible.

c.                                  PIC: Escort passengers to a safe distance from the aircraft, and attend to those who require immediate attention.

d.                                  SIC: Operate the fire extinguisher if required and assist the PIC.

Note:           On a flight with two crewmembers, either crewmember assumes the duties of the other if one is incapacitated or absent. If there is only one crewmember, then the crewmember may ask a passenger for assistance.

615   Reporting Hazardous Conditions

When a flight program participant encounters a meteorological condition or an irregularity in a ground or navigational facility inflight, which may affect the safety of other flights, the PIC provides a Pilot Report to the nearest appropriate facility (e.g., FAA, ARTCC, etc.).

616   Post-Flight Procedures

The following subsections contain the AFS Flight Program post-flight procedures crewmembers must follow.

616.1 Parking and Security

The PIC is responsible for properly parking and securing the aircraft. When the crew must leave an aircraft for an extended period or must park overnight, they must heed these precautions:

a.                                  Close and lock all doors, windows, or hatches, if possible.

b.                                  Remove or stow any ladders, steps, or maintenance stands.

c.                                  Secure all inspection plates.

d.                                  Install dust covers or other types of plugs or covers provided for the aircraft.

e.                                  Park the aircraft in a well-lighted area, if possible.

f.                                      Secure the aircraft with tie-downs and chocks, if leaving aircraft in an unlighted area.

g.                                  Arrange for frequent, irregularly timed patrols, and observations of the aircraft by responsible airport personnel, if necessary.

h.                                  In the case of forecast severe weather, park in a hangar or fly the aircraft from the area.

616.2 Civil Disturbance

In the event of a civil disturbance, an AFS Flight Program aircraft is moved or placed under guard as the situation requires. After the situation is resolved, the aircraft is inspected both internally and externally just before takeoff. Once this security inspection has been completed, the aircraft should not be left unattended.

 

 

 

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CHAPTER 700:  FLIGHT SAFETY PROGRAM

701   Purpose

The Flight Safety Program is a component of the Flight Standards Service (AFS) Flight Program. The Flight Safety Program supports the goals of the AFS Safety Management System (SMS). The SMS ensures that the AFS Flight Program maintains the highest safety standards and conducts operations in accordance with the requirements of FAA Order 4040.9.

Note:     AFS facilities with fewer than five participants may develop and maintain a safety program or become affiliated with another AFS facility within their respective region. The facility that has the Facility Flight Safety Officer generates a memorandum describing the affiliation and forwards it to the AFS Flight Safety Officer (FSO). That Facility Flight Safety Officer serves as the Facility Flight Safety Officer for the facility wishing to participate under the affiliated facilities program.

The Flight Safety Program objectives are to:

a.                                  Respond to FAA and job task aircraft accidents/National Transportation Safety Board (NTSB) Reportable Incidents and Significant Safety Events (SSE)

b.                                  Appoint qualified safety officers at the regional and facility levels

c.                                  Implement a safety risk-management program in accordance with FAA Order 8040.4

d.                                  Use internal and independent (external) oversight assessments

e.                                  Establish and implement procedures for reporting unsafe operations to the AFS FSO

f.                                      Collect, report, and disseminate information on FAA and job task aircraft accidents /NTSB reportable incidents and SSEs

702   Applicability

The Flight Safety Program provisions apply to all AFS Flight Program participants. These participants include flight safety officers at the national, regional, and facility levels.

703   Program Administration

The AFS FSO administers the AFS Flight Program SMS on behalf of management and in accordance with 41 CFR 102, FAA policies and directives, FAA Order 4040.9, and system safety principles. Flight safety officers at the regional, or facility levels cannot be members of AFS Flight Program management (such as a Flight Program Coordinator), and AFS Flight Program management duties cannot be delegated to any flight safety officer.

 

703.1 Designation of Regional and Facility Flight Safety Officers

The Regional Division Manager is responsible for designating a Regional Flight Safety Officer (RFSO). This is accomplished by adding these responsibilities to the RFSO’s performance measures:

a.                                  The RFSO reports directly to the Regional Division Manager and coordinates with the AFS FSO on matters relating to aviation safety and risk management

b.                                  Safety and risk management is the RFSO’s primary or collateral duty

c.                                  The RFSO has an open line of communication with the Regional Division Manager

Note:           The AFS Headquarters flight safety officer is the AFS Flight Program (AFS-60) FSO. The AFS FSO reports to the AFS Flight Program Division Manager.

The Facility Manager is responsible for assigning a Facility Flight Safety Officer (FFSO) who reports directly to the Facility Manager on matters relating to AFS Flight Program Management system safety. The assignment is conveyed through a memorandum to the FSO, noting safety as the FSO’s primary or collateral duty.   As noted above, AFS Flight Program management duties cannot be delegated to the FFSO.

703.2 Regional and Facility Flight Safety Officer Minimum Requirements

In order to be designated as a RFSO or FFSO, an individual must be an Aviation Safety Inspector (Operations) and possess at least an FAA Commercial Pilot Certificate.

The AFS Flight Program Division Manager may grant exceptions to this requirement on an individual basis. Such exceptions are treated as AFS Flight Program Waivers. The procedures for submitting this type of waiver request are provided in Section 211.2.2 of this FOM.

703.3 Facility Flight Safety Management System Records

Facility Flight Safety Officers are responsible for all Facility Flight SMS recordkeeping.  

Facility Flight SMS records include:

a.                                  Memorandum assigning the FFSO

b.                                  Safety meeting dates, content, and attendance

703.4 AFS Flight Program Safety Committee

In accordance with the current edition of FAA Order 4040.9, the AFS Flight Program Safety Committee consists of the AFS Flight Program Division Manager, AFS FSO, the Regional Flight Program Coordinators, and the Regional Flight Safety Officers.

a.                                  The AFS Flight Program Safety Committee will meet at least two times per fiscal year.

b.                                  The AFS FSO is responsible for maintaining the minutes of all AFS Flight Program Safety Committee Meetings.

c.                                  The following topics will be discussed at AFS Flight Program Safety Committee Meetings:

·                Quarterly accident/incident/SSE data

·                IEP activity and findings

·                Standardized topics for safety meetings

·                Regional safety issues

704   Program Roles and Responsibilities

The following subsections describe the Flight Safety Program roles and responsibilities for each position.

704.1 AFS Flight Program Flight Safety Officer

The AFS Flight Program Flight Safety Officer (FSO) is responsible for:

a.                                  Providing timely advice and assistance on safety matters to the AFS Flight Program Division Manager and staff at the national, regional and facility levels

b.                                  Maintaining AFS Flight Program Safety Management System (SMS) records

c.                                  Coordinating safety issues with the FAA Senior Flight Safety Officer (SFSO)

d.                                  Administering the AFS Flight Program Internal Evaluation Program (IEP)

e.                                  Investigating accidents, incidents, and safety significant events (SSE) in accordance with the accident/incident/SSE investigation procedures referenced in the FOM

f.                                      Providing proactive leadership in all safety matters

g.                                  Participating in FAA National Safety Council (NSC) meetings and coordinating all relevant aviation safety events and issues

h.                                  Overseeing and maintaining the AFS Flight Program accident/incident response plan

i.                                        Reports directly to the AFS Flight Program Division Manager

704.2 Regional Division Manager

The Regional Division Manager is responsible for:

a.                                  Overseeing the overall regional SMS, in accordance with the provisions of FAA Order 4040.9

b.                                  Designating a Regional Flight Safety Officer (RFSO) in accordance with the FOM

c.                                  Fostering a climate that promotes achievement of SMS goals for ensuring a high standard of conduct in the region’s Flight Program operations

d.                                  Ensuring that an Internal Evaluation Program (IEP) is implemented on a regional level

e.                                  Ensuring that all IEP facility findings are closed out within 30 days of the IEP activity

 

704.3 Regional Flight Safety Officer

The RFSO has specific roles and responsibilities for five key components of the Flight Safety Program. These components are the IEP; FFSOs; AFS Accident, Incident, and SSE Reporting; the AFS National Flight Safety Council (AFS NFSC); and Training. The RFSO provides timely advice and assistance on safety matters to the Regional Division Manager and Regional Flight Program Coordinator (RFPC). The following subsections describe the roles and responsibilities of the RFSO for each relevant component.

704.3.1                     Roles and Responsibilities Regarding the IEP

a.                                  Administering the IEP in accordance with the IEP Guide

b.                                  Coordinating, scheduling, and tracking required IEP audit dates with each facility within the respective region during each fiscal year

c.                                  Advising the AFS FSO of audit schedule at the beginning of each fiscal year

d.                                  Observing at least 25 percent of IEP audits within his or her region during the fiscal year

e.                                  Serving as the regional focal point for administering the IEP within the region, including the collection, summarization, and analysis of findings and data generated

f.                                      Providing summary IEP data to the Regional Division Manager and Regional Flight Program Coordinator (RFPC)

g.                                  Providing a regional quarterly summary report to the AFS FSO no later than 15 days after the end of the fiscal quarter

h.                                  Submitting a copy of the regional quarterly summary report to the RFPC and the Regional Division Manager

i.                                        Providing technical assistance to the FFSO in completing the required IEP

j.                                        Advising the AFS FSO of any problems encountered in the conduct of the IEP

k.                                    Tracking and reporting the closure of audit findings to the AFS FSO

704.3.2                     Roles and Responsibilities Regarding FFSOs

a.                                  Maintaining a list of FFSOs and providing that list to the AFS FSO

b.                                  Assisting the FFSO in carrying out their assignment with respect to the flight safety policies and procedures contained in this FOM

c.                                  Providing assistance, as requested or needed, with FFSO responsibilities

d.                                  Coordinating with their Regional Training Coordinator to ensure the FFSOs are scheduled for and receive initial flight safety officer training and attend recurrent flight safety officer training every two years

704.3.3                     Roles and Responsibilities Regarding AFS Accident, Incident, SSE Reporting

a.                                  Acting as FAA IIC when this role is so delegated by the AFS FSO

b.                                  Assisting the Regional Division Manager, as requested, in completing reporting and investigation responsibilities

c.                                  Coordinating safety issues reports with the FFSO and the AFS FSO    

704.3.4                     Roles and Responsibilities Regarding the AFS National Flight Safety Council

a.                                  Serving as a member of the AFS National Flight Safety Council (NFSC)

b.                                  Attending the scheduled AFS NFSC meetings

c.                                  Supporting the AFS FSO in accomplishing AFS NFSC requirements and objectives

704.3.5                     Roles and Responsibilities Regarding Training

a.                                  Attending initial flight safety officer training

b.                                  Attending recurrent flight safety officer training

c.                                  Providing on-the-job training to the FFSOs as needed

704.4 Facility Manager

The Facility Manager is responsible for:

a.                                  Designating a FFSO via memorandum and reporting changes to the designation of the individual serving as the FFSO to the RFSO

b.                                  Ensuring that the FFSO conducts the required IEP each year

c.                                  Fostering a climate that promotes achievement of SMS goals and enforces high standards of conduct in the facility’s flight operations

d.                                  Ensuring that the IEP is implemented, addressing and resolving all findings resulting from the IEP within 30 days

e.                                  Ensuring compliance with AFS accident/incident notification procedures

f.                                      Coordinating with the AFS FSO and providing personnel for investigation of AFS Flight Program related accident/incident investigations, as appropriate

704.5 Facility Flight Safety Officer

The FFSO is responsible for:

a.                                  Completing the formal initial flight safety officer course before or within one year of assignment as a FFSO.

b.                                  Completing a recurrent flight safety officer safety training course every two years

c.                                  Reporting to and advising the Facility Manager on flight safety-related matters

d.                                  Maintaining the facility flight SMS records (for example, safety meeting notes, accident/incident/SSE reports, IEP reports)

e.                                  Facilitating accomplishment of facility SMS objectives and activities

f.                                      Coordinating safety issues with members of the facility, the RFSO, and the AFS FSO

g.                                  Carrying out the IEP on an annual basis

h.                                  Conducting facility safety meetings as required

i.                                        Maintaining facility accident/incident response plan addenda

j.                                        Investigating accidents, incidents, and SSEs as delegated by the AFS FSO

704.6 Facility Program Coordinator

The Facility Flight Program Coordinator (FFPC) is responsible for:

a.                                  Overseeing all AFS Flight Program matters within the office/facility

b.                                  Providing administrative oversight of facility AFS Flight Program records

c.                                  Ensuring request/allocation FACTS Budget Modules are completed properly

d.                                  Interfacing with RFPC

e.                                  Coordinating budget and flight program activities

f.                                      Developing IEP corrective action process

704.7 Flight Program Participant

A Flight Program Participant is responsible for:

a.                                  Complying with all applicable regulations and the guidance in the FOM

b.                                  Attending safety meetings and applicable training

c.                                  Emphasizing safety awareness

d.                                  Reporting accidents and incidents in accordance with the requirements of 49 CFR 830 and the AFS Accident/Incident/SSE Reporting Procedures

e.                                  Reporting SSEs, including those incurred in rental aircraft, to the AFS FSO as expeditiously as possible, in accordance with the AFS accident/incident/SSE reporting requirements and procedures

f.                                      Meeting the requirements outlined in the SMS parts

705   Flight Safety Program Training Requirements and Procedures

Flight program participants are responsible for requesting enrollment into the appropriate flight program courses in coordination with their supervisors and the Training Program Manager.

Flight program participants must complete crew resource management training in accordance with the provisions of FAA Order 4040.9, as highlighted below.

a.                                  All flight program participants operating aircraft must complete the initial crew resource management course or equivalent training approved by FAA Senior Flight Safety Officer (SFSO) and the AFS FSO within 12 months of the crewmember’s Flight Program Establish Date, or as soon thereafter as course quotas permit.

b.                                  All flight program participants operating aircraft must complete at least eight hours of crew resource management training or equivalent training approved by the SFSO and the AFS FSO, within three years from the date of initial training and every three years thereafter.

c.                                  Flight program participants assigned to part 121 air carrier certificate or part 142 training center responsibilities who receive initial crew resource management training and/or recurrent training under a Memorandum of Understanding (MOU) from their assigned air carrier or training center do not need to complete additional crew resource management training.

d.                                  Flight program participants assigned to part 121 air carrier certificate or part 142 training center responsibilities who do not receive crew resource management training under an MOU from their assigned air carrier or training center must meet the initial and recurrent crew resource management training requirements by completing the appropriate courses.

The AFS Flight Program Division Manager and the AFS FSO may approve individual waivers of the above requirements. Section 211.2.1 of this FOM contains the procedures for requesting a CRM Training Waiver.

Data entry personnel at the facility enter each flight program participant’s course completion date into FACTS to track the participant’s required training.

The AFS FSO may approve other courses equivalent to FAA-approved CRM courses in accordance with section 211.2.1 of the FOM.

706   The AFS Flight Program Safety Program

The AFS Safety Program has four parts: quarterly safety meetings, safety information, safety awareness, and safety risk management.    

706.1 Safety Meetings

Each facility must conduct safety meetings in accordance with the following guidelines:

a.                                  Safety meetings must include content and scope appropriate to the facility SMS, operations, and crewmembers.

b.                                  The meetings should disseminate information and provide interaction between flight program participants on a regular basis.

c.                                  The facility must maintain a record of safety meeting dates, content, and attendance then record the meeting date in FACTS, where appropriate, to track the meeting data as a currency requirement.

d.                                  Flight program participants who operate aircraft must attend safety meetings at least quarterly.

e.                                  Flight program participants who operate simulators only must attend safety meetings at least annually, with the exception of participants assigned to the Simulator Familiarization Program who have no requirement for a safety meeting.

f.                                      Flight program participants who operate simulators only and attend safety meetings or briefings in conjunction with air carrier oversight responsibilities under an MOU do not need to attend additional safety meetings. Note: The completion date of MOU training may be used as the completion date for the annual safety meeting requirement in FACTS.

g.                                  Flight program participants operating simulators only and not attending safety meetings or briefings in conjunction with air carrier oversight responsibilities under an MOU must attend a safety meeting or briefing at least annually, with the exception of participants assigned to the Simulator Familiarization Program who have no requirement for a safety meeting.

h.                                  All flight program participants unable to attend their required safety meeting must attend an alternate safety activity approved by the FFSO and/or the Facility Manager. Flight program participants must attend the safety meeting or complete an approved alternate activity to maintain currency in the flight program participant’s assigned flight program.

Note:           Alternate safety activities can include a safety seminar, training module, or equivalent presentation addressing safety, as app