8/13/21

 

8900.1 CHG 755

VOLUME 2  AIR OPERATOR AND AIR AGENCY CERTIFICATION AND APPLICATION PROCESS

CHAPTER 11  CERTIFICATION OF A PART 145 REPAIR STATION

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Section 1  Phase 1—Preapplication

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2-1181    GENERAL. This chapter provides direction and guidance on the certification process of Title 14 of the Code of Federal Regulations (14 CFR) part 145 air agencies. An applicant is not certificated until the responsible Flight Standards office or International Field Office (IFO) is confident that the prospective certificate holder (CH) is capable of fulfilling the required responsibilities. The applicant will comply with part 145 in an appropriate and continuing manner if the Federal Aviation Administration (FAA) issues certification.

2-1182    PROCEDURES.

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A.    Phase 1: Preapplication. Initial inquiries about certification or requests for application may come in various formats from individuals or organizations. These inquiries may be in writing or in the form of meetings with the responsible Flight Standards office/IFO personnel. Application for certification may come through the Safety Assurance System (SAS) External Portal. The responsible Flight Standards office/IFO personnel will direct the applicant to the FAA website at https://www.faa.gov, which will provide instructions to complete the Preapplication Statement of Intent (PASI). Upon notification of a pending PASI, the responsible Flight Standards office/IFO will ensure that there is sufficient information to further process the preapplication. When the PASI is received, the responsible Flight Standards office/IFO manager will initiate the Certification Services Oversight Process (CSOP) (see Volume 10, Chapter 12, Section 1). The applicant can submit Data Collection Tools (DCT) completed outside the External Portal to the certification project manager (CPM). Flight Standards (FS) has determined that the use of the External Portal to collect the following information will be voluntary:

    PASI;

    FAA Form 8310-3, Application for Repair Station Certificate and/or Rating;

    Scope Element Design DCTs (ED DCT) (Module 4);

    Change requests to their certificate; and

    Manuals.

NOTE:  Phase 1 ends when the CPM accepts the preapplication package and all Gate I requirements are met. A gate requirement is a safeguard. The CPM should not proceed to the next phase until all requirements of the previous phase are met.

B.    Phase 2: Formal Application. During this phase, a formal application meeting is tentatively scheduled after the FAA receives all submissions required in the Preapplication Checklist (PAC) (see Figure 2-85, Preapplication Checklist and Instructions for Completion). The Certification Project Team (CPT) reviews the applicant’s PAC submissions for completeness and accuracy before confirming the formal application meeting date. During the formal application meeting, the applicant’s management personnel must demonstrate knowledge of their air agency system design.

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NOTE:  Phase 2 ends when the CPT accepts the formal application package and all Gate II requirements are met. A gate requirement is a safeguard. The CPM should not proceed to the next phase until all requirements of the previous phase are met. For a repair station located outside the territories of the United States, part 145, § 145.51(c)(1) requires that the applicant must show the necessity (perceived need) for a part 145 Air Agency Certificate and rating(s). In addition to meeting the other applicable requirements for a repair station and/or rating, the applicant must show that the fee prescribed by the FAA has been paid (§ 145.51(c)(2)).

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C.    Phase 3: Design Assessment (DA). The CPT evaluates the design of the applicant’s operating systems to ensure their compliance with regulations and safety standards, including the “minimum standards required in the interest of safety for appliances and for the design, material, construction, quality of work, and performance of aircraft, aircraft engines, and propellers” (refer to Title 49 of the United States Code (49 U.S.C.) § 44701(a)(1)).

NOTE:  Phase 3 ends when all DAs, a National/Divisional Custom DCT (N/D C DCT), or a combination of both have been successfully completed, are satisfactory to the CPM, and have met all of the requirements.

D.    Phase 4: Performance Assessment (PA). Inspectors use Performance DCTs during this phase to collect data to be used to determine if the applicant’s systems are performing as intended and producing the desired results. This phase requires the demonstration of method and procedures to aid in the assessment of the applicant’s system design.

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NOTE:  Phase 4 ends when all DAs, PAs, or an N/D C DCT have been successfully completed and are satisfactory to the CPM, and all Gate III requirements have been met. A gate requirement is a safeguard. The CPM should not proceed to the next phase until all requirements of the previous phase are met.

E.    Phase 5: Administrative Functions. This phase provides for completion of all administrative functions (e.g., issuance of the Air Agency Certificate, operations specifications (OpSpecs), and certification reports).

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2-1183    PROCEDURES TO REVIEW FOR THE PROPOSED PART 145 MANAGEMENT POSITION CANDIDATE.

A.    List of Factors to Consider Under § 145.51 for Part 145 Management Position Candidate. The CPT will consider the following certificate eligibility factors when an applicant submits a candidate to hold a part 145-required management position:

1)    Check the individual’s FAA certificate(s) for appropriate ratings and validity, where appropriate.
2)    Check the National Program Tracking and Reporting Subsystem (NPTRS) database for Compliance Action (CA), Accident Incident Data System (AIDS) for events, and Enforcement Information System (EIS) for the individual’s previous violation history.
3)    Verify employment history (résumé) to ensure that:

    The applicant meets the necessary experience requirements;

    The applicant is not serving in a management position with another CH, unless the FAA has granted approval;

    The applicant has not been the subject of a finding of material contribution related to the revocation of an FAA certificate issued under part 145 (see subparagraph B below); and

    Prior work history conducted in another Safety Assurance (SA) office indicates there have been no past performance issues.

NOTE:  If it appears the individual may have been employed in a management capacity at a part 145 operation that had its operating authority revoked, and no detailed records relating to the revocation are available in EIS, contact the Office of the Chief Counsel (AGC), Enforcement Division (AGC-300). If AGC does not have any detailed records available, request that the candidate provide a written statement detailing their material involvement or non‑involvement in the revocation.

4)    Interview the candidate within your own discipline. Determine the candidate’s knowledge of the following:

    Sections of the applicant’s manual;

    OpSpecs; and

    Pertinent provisions of 14 CFR parts 43, 65, 91, 121, 135, and 145.

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B.    Section 145.51(e) Statement. The applicant must indicate whether any person described in § 145.51(e) will hold a management position with, have control over, or have a substantial ownership interest in the applicant. An affirmative answer will require a detailed explanation on a separate attachment page and may or may not result in denial. The CPT will consult the list of factors in subparagraph B1) below, in determining whether to deny an application under § 145.51(e) when either the application references an individual who previously held a Repair Station Certificate that was revoked or the applicant intends to fill or fills a management position with an individual who exercised control over or who held the same or similar position with a CH whose Repair Station Certificate was revoked and the individual has a finding of material contribution related to the revocation of a Repair Station Certificate.

1)    If the individual is identified in EIS as having a finding of material contribution related to the revocation of a certificate issued under part 145, the principal inspector (PI)/CPM should discuss this finding with the candidate during the interview discussed in subparagraph A4) above. In addition, the PI/CPM should consider the following list of factors to determine whether to allow the individual to fill the position sought. These factors are not all‑inclusive and no single factor is necessarily determinative.
a)    Consideration of facts pertinent to the previous revocation:

1.    What was the individual’s level of culpability regarding the violation conduct leading to the revocation (i.e., was the conduct leading to the revocation deliberate or careless)?

2.    If the revocation was due to carelessness, what was the individual’s level of responsibility?

3.    Were any criminal charges brought in connection with the violation?

4.    What actions, if any, did the individual take prior to the revocation to try to prevent the conduct leading to the revocation?

5.    What level of cooperation with the FAA did the individual exhibit, if any, during the investigation and revocation process?

6.    Did the individual’s conduct leading to the revocation persist after FAA notification that the conduct potentially violated the regulations?

7.    Did the revocation result from a single act or failure to act by the individual or did the individual act or fail to act multiple times?

b)    Consideration of the individual’s behavior and experience since the previous revocation:

1.    How long has it been since the previous revocation?

2.    Has the individual demonstrated a positive attitude regarding compliance with regulations and other safety standards?

3.    What is the nature (e.g., part 145 managerial verses non-managerial or type of operator) and duration of the individual’s work experience in the aviation industry?

4.    What is the compliance history of the aviation industry entities for which the individual has worked post-revocation?

5.    What is the nature and duration of non-industry work experience (e.g., acting as a manager in a non-aviation position)?

6.    Has the individual received any relevant post-revocation training or education?

7.    Has the individual been charged with any post-revocation criminal violations?

2)    Determine the eligibility of the individual based on the information above.

C.    Final Steps. The CPM informs the applicant of the results after receiving all the information. The CPM will inform the applicant in writing either via formal letter or email and keep a copy in the applicant’s file.

2-1184    DEFINITIONS OF CERTIFICATION.

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NOTE:  For the purpose of this section, “MAG” stands for Maintenance Annex Guidance when in reference to the European Union Aviation Safety Agency (EASA), and Maintenance Agreement Guidance when referring to a non-EASA certification.

A.    Certification of a Part 145 Satellite Repair Station, Amendment to, and/or Transfers of the Part 145 Certificate (SAS Peer Groups F/G and H). A maintenance provider that has a permanent fixed location and/or satellite repair station located in the United States; has met the certification requirements of part 145; and is engaged in the maintenance, preventive maintenance, inspection, and alteration of aircraft and aircraft products as defined in part 43.

B.    Initial, Renewal, and Amendment Approval of a Part 145 Repair Station Located in the United States Applying for an EASA Part 145 (SAS Peer Group F). A part 145 located inside the United States that is applying for or renewing an Approved Maintenance Organization (AMO) part 145 approval. Use this section in conjunction with the MAG; the MAG supersedes this order if conflicts exist.

C.    Certificating/Renewing/Amending a Part 145 Repair Station Located Inside the United Stated Under a Bilateral Aviation Safety Agreement (BASA)/Maintenance Implementation Procedures (MIP) (SAS Peer Group F). A part 145 located inside the United States that is applying for or renewing an AMO part 145 approval. Use this section in conjunction with the MAG; the MAG supersedes this order if conflicts exist.

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D.    Certificating/Renewing/Amending a Part 145 Repair Station Located Outside the Territories of the United States and Not Under a BASA/MIP (SAS Peer Group G). Repair stations outside the territories of the United States not under a BASA/MIP agreement with an aviation authority (AA) to conduct oversight.

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E.    Initial, Renewal, or Amendment Certification of an EASA Part 145 European Union (EU)-Based AMO Applying for a Part 145 Certificate (SAS Peer Group H). Repair stations outside the territories of the United States under the EU agreement with an AA to conduct oversight. Use this section in conjunction with the MAG; the MAG supersedes this order if conflicts exist.

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F.    Initial, Renewal, or Amendment of a Part 145 Repair Station Located Outside the United States and Its Territories Under an Agreement (SAS Peer Group H). Repair stations outside the territories of the United States under a BASA/MIP with an AA to conduct oversight. Use this section in conjunction with the MAG; the MAG supersedes this order if conflicts exist.

2-1185    INITIAL INQUIRIES OR REQUESTS.

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A.    Initial Inquiries. Initial inquiries about certification or requests for application may come in various formats from individuals or organizations. These inquiries may be in writing or in the form of meetings with the responsible Flight Standards office/IFO personnel.

B.    Applicant Orientation and Preliminary Discussion. Upon initial contact, the responsible Flight Standards/IFO personnel should direct the applicant to the FAA website at https://www.faa.gov for applicable regulations, advisory circulars (AC), orders, notices, bulletins, and other pertinent information. In addition, the website provides examples of letters, application forms, and other types of information the applicant needs to complete the certification process.

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C.    FAA Form 8400-6, Preapplication Statement of Intent. Preapplication for certification may come through the SAS External Portal. Upon initial contact, the responsible Flight Standards office personnel should instruct the applicant to complete the PASI form found at https://www.faa.gov/forms.

1)    When the PASI is received, the responsible Flight Standards office/IFO manager will initiate the CSOP. (See Volume 10, Chapter 12, Section 1.)
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2)    The responsible Flight Standards office/IFO will review the PASI to ensure that there is sufficient information to further process the preapplication. The responsible Flight Standards office/IFO will then determine that the proposed operation is consistent with part 145.
3)    If the PASI is not acceptable, the responsible Flight Standards office/IFO must notify the applicant describing the reasons in Section 2 of the form. It is mandatory to retain a copy of the returned PASI and any correspondence in the certification files.
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2-1186    ASSIGNMENT OF THE CERTIFICATION PROJECT TEAM (SAS CONFIGURATION MODULE 1). Once the CSOP begins, and the designation of an FS office/IFO as the responsible Flight Standards office for the certification project is made, the office manager will assign a CPM. A CPM is required before any other members of the CPT can be added to the SAS automation. (See Volume 10, Chapter 2, Section 1.) The office manager will then select a certification team for the certification project; this may be made up of responsible Flight Standards office/IFO inspectors. At a minimum, the team must consist of a Maintenance and/or Avionics inspector. Generally, these inspectors will be the PIs assigned to the applicant once the certification process is complete. The CPM adds the Certification Team Members (CTM) as identified by the office manager in the SAS automation from the SAS Office Roster. The CPM notification to the Aviation Data Systems Branch (AFS-620) for changing the certification status happens through SAS automation.

NOTE:  The person designated as CPM should have completed the FAA Certification and Surveillance of Part 145 Repair Stations (21058) and Initial Certification in SAS (27100312) courses, and should have previous experience in the certification of an air agency under part 145. It is preferable that a person with PI experience be designated as the CPM; however, depending on the situation, other inspectors from the responsible Flight Standards office/IFO may be acceptable.

2-1187    RESPONSIBILITIES OF THE CPM AND THE CERTIFICATION TEAM.

A.    Responsibilities of the CPM. The CPM must conduct themselves in a professional and responsive manner with the applicant. The CPM serves as the primary spokesperson for the FAA throughout the certification process. Consequently, the CPM must thoroughly coordinate all certification matters with all other specialists assigned to the certification project. The CPM is responsible for ensuring that all certification job functions are complete and for coordinating all correspondence, both to and from the applicant, with the CPM. The CPM must notify the responsible Flight Standards office manager of any information that may significantly affect or delay the certification project. The CPM must ensure that individuals involved with the certification project and the office manager are kept fully informed of the current status of the certification. The Five Phases of Certification and Requirements of the Gate System Job Aid for Part 145 (Figure 2-86) and the Schedule of Events Job Aid for Part 145 Repair Stations (Figure 2-87) should be used as guides for conducting these status meetings.

B.    Responsibilities of the CTMs. Each CTM must respond to CPM requests for assistance and keep the CPM informed of the status of the certification. CTMs should immediately bring any discrepancy that may delay the certification effort to the attention of the CPM.

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C.    Responsibilities of the Certificating Office Manager. The office manager shall keep the Aircraft Maintenance Division (AFS-300) office or International Field Office Management Branch (AFS-54) informed of any unusual aspects of the certification process or of those aspects that may attract the attention of local or national political entities or the media. The office manager must coordinate with AFS-300/AFS-54 when the circumstance requires intra/interoffice coordination. It is appropriate to encourage routine certification job function coordination between FS offices/IFOs.

D.    Responsibilities of the Applicant. The applicant must develop and complete all required programs and documents for submission with the formal application.

2-1188    PREAPPLICATION MEETING.

A.    General. In preparation for the meeting, the CPM should remind the applicant that key management personnel should plan on attending the meeting and prepare themselves to discuss, in general terms, specific aspects of the applicant’s proposed operation. The CPM should discuss the certification process in depth, place emphasis on the expectations of the FAA, what the applicant should expect from the FAA, and the sequence of events. Figure 2-86 should receive emphasis, and the applicant should be encouraged to ask questions during the discussion. Applicants should be thoroughly familiar with the gate system requirements before continuing with the process.

B.    Precertification Information.

1)    The preapplication meeting between the CPM, other CTMs, and the applicant sets the tone for the rest of the certification process. It is important, therefore, that the CPM thoroughly prepare to conduct the meeting and discuss the following guidance.
a)    If the application includes satellite repair stations located away from the certificating office, the certificating office will initiate coordination with other affected FS offices as early as possible. Further coordination will then be directed by the FS office identified with the managerial repair station certificating office. The certification coordination process will follow the applicable process found in Volume 2, Chapter 11, Section 7.
b)    AC 145-9, Guide for Developing and Evaluating Repair Station and Quality Control Manuals, provides guidance to develop a Repair Station Manual (RSM) and Quality Control Manual (QCM).
c)    AC 145-10, Repair Station Training Program, provides guidance to develop a training program.
d)    Sample Schedule of Events (SOE).
e)    AC 00-58, Voluntary Disclosure Reporting Program.
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f)     AC 120-66, Aviation Safety Action Program.
g)    Volume 11, Chapter 1, Section 1..
h)    Volume 11, Chapter 2, Section 1.
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i)    FAA Form 8400-6, Preapplication Statement of Intent.
j)    Proposed OpSpecs.
k)    Additional publications or documents that the CPM considers appropriate.
l)    Drug and alcohol testing program (if applicable).
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NOTE:  Requires applicant coordination with the Office of Aerospace Medicine, Drug Abatement Division (AAM-800).

m)    Hazardous materials (HAZMAT) training certification letter (refer to § 145.53(c) or (d)).
n)    FAA Form 8310-3, Application for Repair Station Certificate and/or Rating.
o)    Personnel requirements (refer to § 145.151).
p)    For repairmen:FAA Form 8610-2, Airman Certificate and/or Rating Application, and letter of recommendation by the applicant (refer to part 65, § 65.101).
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q)    All applicants submitted optional ED DCT or N/D C DCT.
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2)    The certification team must review management qualifications to determine that proposed management personnel have sufficient experience for the required accountable manager and supervisory positions, and that these résumés contain the basic information necessary to determine regulatory compliance. The depth of review should be only used to determine that there are no obvious omissions or significant discrepancies. Accomplish a detailed review of the management qualifications and effectiveness during the DA and the PA phases. The certification team will determine whether proposed management personnel have a finding of material contribution related to the revocation of a part 145 certificate. The team will check EIS to make this determination. If the proposed management personnel is identified as such in EIS, the team should discuss this finding with the applicant during the Preapplication Meeting. In addition, the team should consult subparagraph 2-1183B above for factors to consider in determining whether to permit the applicant to fill the position with the proposed management personnel.

C.    Briefing of the Applicant. At the preapplication meeting, brief the applicant and any key personnel attending the meeting in as much detail as necessary to ensure that they understand the certification process. Use the certification job aid and the SOE format as guides to facilitate the discussion and to ensure that you cover all elements of the certification process. Advise the applicant that all manuals and correspondence may be submitted through the SAS External Portal. Encourage the applicant to ask questions about any area of the process not clearly understood.

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D.    Verifying Information on the PASI. The first item for discussion should be verification of the information on the PASI, such as the proposed ratings and location of facilities. When changes to this information occur, the applicant must annotate the changes on the PASI. If changes indicate the need for reassignment of certification responsibilities to another FS office/IFO, the FS office/AFS-54 must notify the affected FS office/IFO so that the certification project can be reassigned. In this situation, it may be appropriate to terminate the preapplication meeting.

E.    Informing the Applicant of Applicable Regulations. It is essential that the applicant understands which regulations apply to the proposed operation. Advise the applicant to acquire and become familiar with the 14 CFR parts and ACs pertaining to the proposed operation. Make sure the applicant and the applicant’s personnel are aware of their responsibilities during the certification process. It is to their benefit to submit required items as soon as they become available, in order to meet Gate I requirements, and to notify the FS office/IFO immediately of any problems or changes in the proposed operation.

F.    Informing the Applicant of Transportation Security Administration (TSA) Requirements. Make sure the applicant is aware of the TSA inspection requirements per Volume 2, Chapter 11, Section 13.

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G.    Informing the Applicant of Drug and Alcohol Testing Program Requirements. (Applicable under 14 CFR part 120 to part 145 repair stations that perform safety-sensitive functions for an air carrier.) If a part 145 repair station intends to perform safety-sensitive functions for an air carrier, it must either have a standalone drug and alcohol testing program, or be included in an air carrier’s drug and alcohol testing program. OpSpec A449 must be issued to the repair station as verification that the repair station has implemented a drug and alcohol testing program. To better help applicants to develop and implement their drug and alcohol testing programs, upon receipt of a PASI (FAA Form 8400-6), it is important that the responsible Flight Standards office notifies and introduces AAM-800 via email at AAM-810-Contractor-Registration@faa.gov. AAM-800 can provide FS personnel with informational materials tailored to the applicant’s type of operation. The PI communicates with AAM‑800 for collaboration and concurrence prior to initial issuance or reissue of OpSpec A449.

H.    Informing the Applicant of FAA Form 8310-3. Discuss required completion of FAA Form 8310-3.

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I.    Informing the Applicant of the Self-Provided ED DCTs or N/D C DCT. Discuss with the applicant that he or she can either submit all applicable ED DCTs at the time of formal application, or if the CPM is going to allow the applicant to submit an N/D C DCT in place of performing all of the ED DCTs.

NOTE:  Inform the applicant for a part 145 repair station certificate located outside the territories of the United States that in accordance with § 145.55(b), the Air Agency Certificate expires and will be renewed yearly or the FAA may renew the certificate for 24 months. The initial deposit of money and appropriate renewal fees apply (refer to AC 187-1, Flight Standards Service Schedule of Charges Outside the United States).

2-1189    INSTRUCTIONS TO THE APPLICANT ON THE FORMAL APPLICATION.

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A.    Formal Application Submission Process. It is essential during the preapplication meeting that the applicant has a clear understanding of the form, content, and documents required for the formal application. It is necessary to inform the applicant that he or she must submit the formal application to the assigned FS office/IFO. After the initial review, inform the applicant that a letter will provide notification of the application’s acceptance or rejection within 15 business-days. Encourage the applicant to submit the formal application as far in advance as possible of the intended starting date.

B.    Formal Application Submission Documentation. The inspector should inform the applicant that, while FAA inspectors will furnish informal guidance and advice during the preparation of required documents and manuals, the production of acceptable documents and manuals is solely the responsibility of the applicant.

2-1190    FORMAL APPLICATION ATTACHMENTS. The formal application package should include at least the attachments described in the following subparagraphs:

A.    FAA Form 8310-3. The application for a Repair Station Certificate and/or rating.

NOTE:  For a repair station located outside the territories of the United States, § 145.51(c)(1) requires that the applicant must show the necessity for a part 145 Air Agency Certificate and rating(s) (perceived need).

B.    SOE.

1)    Figure 2-87 provides a sample format for an SOE. The applicant needs to understand that the SOE is a document to be presented with the formal application. The SOE is a list of items, activities, programs, and/or facility acquisitions that the applicant must accomplish or make ready for FAA inspection before certification. The SOE will include the applicant’s best estimate of the date he or she will accomplish the item, activity, program, aircraft, or facility acquisitions, or have them ready for inspection. Inform the applicant that it is necessary to construct the SOE in a logical and sequential manner.
2)    The SOE must also provide for a reasonable amount of time for the FAA to review and accept or approve each item or event, before scheduling other items or events that are dependent on such acceptance or approval. Inform the applicant that failure to accomplish an item satisfactorily, in accordance with the SOE, could result in a delay to the certification. Advise the applicant that if a certification team detects deficiencies during the review of manuals and other documents, then they will return them for amendment or correction.

C.    Manual System. This attachment to the formal application may be in the form of one or more manuals or volumes. These manuals must contain information about the applicant’s organization, general policies, duties, responsibilities of personnel, operational control policy, and procedures. These manuals are often known as the RSM and QCM. The certification process requires that the applicant develop the manuals by the time of formal application to satisfy the requirements of Gate II. The applicant should ensure that the manuals are in compliance with §§ 145.209 and 145.211 rules and operations subject to this part.

D.    Company Training Program. The training program is applicable to employees assigned to perform maintenance, preventative maintenance, alterations, and inspection functions. (Refer to Volume 6, Chapter 9 and § 145.163.)

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E.    HAZMAT. If the repair station and/or its contractors and subcontractors perform a job function concerning transportation of dangerous goods (HAZMAT), the repair station must provide the FAA with a letter certifying the training of the appropriate employees in accordance with § 145.53(c) for repair stations located within the United States, or § 145.53(d) for repair stations located outside the territories of the United States. This training compliance letter is only required at the time of initial certification or anytime the repair station applies for a change to its certificate as defined in § 145.57, if not previously submitted.

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NOTE:  The CPM, at the time of application, will notify the part 145 certificate applicant that the repair station must address the requirements of § 145.53. The CPM should review the training compliance letter to ensure the applicant has addressed the requirements of §§ 145.53 and 145.57. The FAA is required to have the certifying letter on file. The responsibility of surveillance and qualifications of HAZMAT requirements falls on the FAA Office of Security and Hazardous Materials Safety (ASH). The FAA is required to have the certifying letter on file.

F.    Personnel Requirements.

1)    Each repair station must have the management personnel necessary for the scope and complexity of its organization. The regulation requires an accountable manager, supervisory personnel, inspection personnel, and certificated personnel to approve the articles it maintains for return to service. The accountable manager for multiple satellite locations will typically be located at the repair station with managerial control. Whether the accountable manager is at the managerial repair station or at another repair station within the system, his or her manual should include how the accountable manager will operate. It may be necessary for the repair station to have other supervisory personnel to meet requirements of § 145.153(a).
2)    The repair station may use training, knowledge, experience, or practical testing of noncertificated employees performing maintenance functions as the basis for determining their abilities.
3)    Qualifications of supervisory and inspection personnel, and those personnel authorized to perform final inspection and approve an article for return to service, must meet the requirements of part 65 and §§ 145.153, 145.155, 145.157, and 145.213. These personnel must be able to read, write, and understand English.
4)    Inspection personnel not authorized to approve articles for return to service need only read, write, and understand English (refer to § 145.155).
5)    Organizational chart of management personnel (refer to § 145.51).

G.    Housing and Facility Requirements. An attachment should provide evidence that the applicant’s housing for the facilities, equipment, materials, and personnel are consistent with ratings.

2-1191    CONCLUSION OF THE PREAPPLICATION MEETING. The certification team must ensure that the applicant understands the requirements of the formal application.

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2-1192    TERMINATION OF THE PREAPPLICATION PROCESS. If, at any time during the preapplication phase, the applicant formally terminates all efforts toward certification, or the responsible Flight Standards office/IFO determines that the applicant will not proceed with the certification process, return the PASI to the applicant. The responsible Flight Standards office/IFO will notify the applicant in writing that it appears the applicant has terminated the preapplication process and that the applicant must submit a new PASI in order to initiate the certification process again. Notify AFS-300/AFS-54 of any terminated certification project (i.e., if the applicant responds back to cancel, if waitlisted or green-lighted after manager assigns, or due to inactivity). AFS-620 gets notified through SAS automation, and the precertification number will be put back into the centralized certificate number data file. The certificating office should ensure the accomplishment of the appropriate configuration data, SAS Vitals Information. Should the applicant request to reapply, AFS-620 will assign a new precertification number.

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NOTE:  The applicant must maintain an active preapplication process. The responsible Flight Standards office/IFO must evaluate an inactive period that exceeds 90 calendar‑days. Inactivity of greater than 90 calendar-days may be cause to consider the applicant as having terminated the certification process. The CPM may find that it is appropriate to consider that the applicant has terminated the certification process when it becomes clear that the applicant is unable to continue with the preapplication process.

Figure 2-85.  Preapplication Checklist and Instructions for Completion

Preapplication Checklist

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Management Preparation

Accountable manager personnel view the following:

Verified by:

Date:

https://www.faa.gov.

 

 

FAA Order 8900.1, Volume 2, Chapter 11, Sections 1, 2, 3, 4, 5.

 

 

Section 1

Documentation Required at Preapplication Meeting

Document/Manual:

Verified by:

Date:

FAA Form 8400-6, Preapplication Statement of Intent (PASI).

NOTE: The applicant must indicate whether any person described in 14 CFR part 145, § 145.51(e) will hold a management position with, have control over, or have a substantial ownership interest in the applicant. An affirmative answer will require a detailed explanation on a separate attachment page and may or may not result in denial.

 

 

Section 2

Documentation Required at Formal Application

Document/Manual:

Verified by:

Date:

Updated PASI (FAA Form 8400-6), if changes have been made to the original PASI.

 

 

Application for repair station certification (FAA Form 8310-3).

NOTE: For a repair station located outside the territories of the U.S., § 145.51(c)(1) requires that the applicant must show the necessity for a part 145 Air Agency Certificate and rating(s) (perceived need).

 

 

A list by type, make, or model of each article.

 

 

Description of housing and facility.

 

 

Training compliance letter (letter stating compliance with § 145.53(c) or (d), for hazardous materials (HAZMAT)).

 

 

Completed proposed Schedule of Events (SOE).

 

 

Company manuals and programs: Repair Station Manual (RSM), Quality Control Manual (QCM).

 

 

Company training program.

 

 

Optional self-audited Element Design Data Collection Tools (ED DCT) or National/Divisional Custom DCT (N/D C DCT).

NOTE: The DCT version must be current within 90 days.

 

 

Supervisor personnel roster/summary of employment (§ 145.161).

 

 

Organizational chart of management personnel (§ 145.51).

 

 

List of proposed operations specifications (OpSpecs).

 

 

List of contract maintenance functions (§ 145.217).

 

 

Drug and alcohol testing program, if applicable.

NOTE: Requires applicant coordination with the Office of Aerospace Medicine, Drug Abatement Division (AAM-800) at AAM-810-Contractor-Registration@faa.gov.

 

 

Exemption requests, if applicable.

 

 

Copy of a capability list (CL), if applicable (§ 145.215).

 

 

Application for a Repairman Certificate: Use FAA Form 8610-2, Airman Certificate and/or Rating Application, and a letter of recommendation.

 

 


Figure 2-85.  Preapplication Checklist and Instructions for Completion (Continued)

Instructions to Complete the Preapplication Checklist

Indicates new/changed information.

Note: Flight Standards has determined that the use of the FAA Safety Assurance System (SAS) External Portal to collect the following information will be voluntary:

Indicates new/changed information.

    PASI (The applicant must indicate whether any person described in 14 CFR part 145, § 145.51(e) will hold a management position with, have control over, or have a substantial ownership interest in the applicant. An affirmative answer will require a detailed explanation on a separate attachment page and may or may not result in denial.);

    FAA Form 8310-3, Application for Repair Station Certificate and/or Rating;

Indicates new/changed information.

    Scope ED DCTs or N/D C DCT (Module 4);

    Change requests to their certificate; and

    Manuals.

The applicant may submit the following items (Section 1) through the FAA Safety Assurance System (SAS) External Portal prior to the preapplication meeting:

    An updated PASI (FAA Form 8400-6).

The applicant may submit the following items (Section 2) through the FAA SAS External Portal prior to the formal application meeting:

    An updated PASI (FAA Form 8400-6) (only if you have made changes o the original PASI).

    Company manuals and programs necessary to conduct daily operations. This would include, but may not be limited to, computer software program user manuals and engineering and program substantiation documents that support or justify the manual system or a program design (e.g., Repair Station Manual (RSM), Quality Control Manual (QCM), training programs, and courseware).

Indicates new/changed information.

    Optional self-audited ED DCT or N/D C DCT (the DCT version must be current within 90 days).

    Training compliance letter stating compliance with § 145.53(c) or (d), for hazardous materials (HAZMAT).

    Proof of housing of facility, required by § 145.103.

    List of contract maintenance functions (refer to § 145.217).

Indicates new/changed information.

    Status of drug and alcohol testing program (requires applicant coordination with the Office of Aerospace Medicine, Drug Abatement Division (AAM-800); contact email AAM-810-Contractor-Registration@faa.gov for coordination).

    Exemption requests.

    Application for a Repairman Certificate (FAA Form 8610-2) and letter of recommendation.

    A copy of a capability list (CL), if applicable (refer to § 145.215).

    Completed proposed Schedule of Events (SOE).

    List of proposed operations specifications (OpSpecs).

    FAA Form 8310-3, Application for Repair Station Certificate and/or Rating.

    Supervisor personnel roster/résumé (refer to § 145.161).

    Organizational chart of management personnel (refer to § 145.51).

Indicates new/changed information. Indicates new/changed information. Indicates new/changed information.

Figure 2-86.  Five Phases of Certification and Requirements of the Gate System Job Aid for Part 145

Figure 2-86. Five Phases of Certification and Requirements of the Gate System Job Aid for Part 145

Figure 2-87.  Schedule of Events Job Aid for Part 145 Repair Stations

Indicates new/changed information. Indicates new/changed information. Indicates new/changed information.

PHASE 1 Preapplication

DATE

Preapplication Statement of Intent (PASI) (FAA Form 8400-6).

NOTE: The applicant must indicate whether any person described in 14 CFR part 145, § 145.51(e) will hold a management position with, have control over, or have a substantial ownership interest in the applicant. An affirmative answer will require a detailed explanation on a separate attachment page and may or may not result in denial.

 

Preapplication meeting.

 

 

 

PHASE 2 Formal Application

 

Updated PASI (FAA Form 8400-6).

 

Application for repair station certification (FAA Form 8310‑3).

NOTE: For a repair station located outside the territories of the U.S., § 145.51(c)(1) requires that the applicant must show the necessity for a part 145 Air Agency Certificate and rating(s) (perceived need). In addition to meeting other applicable requirements for a repair station and/or rating, the applicant must show that the fee prescribed by the FAA has been paid.

 

A list by type, make, or model of each article.

 

Description of housing and facility.

 

Training compliance letter (letter stating compliance with § 145.53(c) or (d), for hazardous materials (HAZMAT)).

 

Completed proposed Schedule of Events (SOE).

 

Company manuals and programs: Repair Station Manual (RSM), Quality Control Manual (QCM).

 

Company training program.

 

Optional self-audited Element Design Data Collection Tools (ED DCT) or National/Divisional Custom DCT (N/D C DCT).

NOTE: The DCT version must be current within 90 days.

 

Supervisor personnel roster/summary of employment (§ 145.161).

 

Organizational chart of management personnel (§145.51).

 

List of proposed operations specifications (OpSpecs) paragraphs.

 

List of contract maintenance functions (§ 145.217).

 

Drug and alcohol testing program, if applicable.

NOTE: Requires applicant coordination with the Office of Aerospace Medicine, Drug Abatement Division (AAM-800); contact email
AAM-810-Contractor-Registration@faa.gov for coordination.

 

Exemption requests, if applicable.

 

Copy of a capability list (CL), if applicable (§ 145.215).

 

Application for a Repairman Certificate: Use FAA Form 8610-2, Airman Certificate and/or Rating Application, and a letter of recommendation.

 

Formal application meeting.

 

 

 

PHASE 3 Design Assessment (DA)

 

Design approval.

 

 

 

PHASE 4 Performance Assessment (PA)

 

Performance demonstration date.

 

 

 

PHASE 5 Administrative Functions

 

Certification date.

 

RESERVED.  Paragraphs 2-1193 through 2-1197.