8900.1 CHG 554


Indicates new/changed information.


Section 2  Federal Aviation Administration Resources and Assignment of Inspectors

3-4999    SCOPE. This section contains directives and guidance regarding the appropriate Federal Aviation Administration (FAA) resources and assignment of inspectors to perform the duties associated with original and continued approval, and oversight of Aircraft Dispatcher Certification Courses, approved in accordance with Title 14 of the Code of Federal Regulations (14 CFR) part 65.

3-5000    APPROVING OFFICE RESPONSIBILITY. The approving office of an Aircraft Dispatcher Certification Course is responsible for approval (original approval, renewal of approval, and approval of a revision) and management of the course, and for assigning the appropriate technical resource to carry out the duties associated with these responsibilities. Course management includes ongoing oversight through direct surveillance. In addition, the approving office is also responsible to ensure that the certification needs of the graduates of the course are met.

A.    Assign a Dispatch Course Program Manager (DCPM). The approving office manager will assign the appropriate technical resource to be the DCPM, who will be responsible for the duties associated with course approval and management. The DCPM’s main role is to verify that a course continually meets regulatory requirements and FAA standards. The DCPM will be the primary FAA focal point for communication with the course operator. However, the approving office manager is the individual with the authority to sign official correspondence with the course operator.

1)    An Aviation Safety Inspector—Aircraft Dispatch (ASI-AD) is the Appropriate Technical Resource to Assign as the DCPM. It is Flight Standards Service policy that the appropriate technical resource to be assigned as the DCPM of an Aircraft Dispatcher Certification Course is an ASI-AD (commonly referred to as a dispatch inspector). An ASI-AD is not simply an ASI who holds an Aircraft Dispatcher Certificate. The title of “Aviation Safety Inspector—Aircraft Dispatch” is a specific U.S. Office of Personnel Management (OPM) position description (PD). PDs are contained in the Human Resources Policy Manual (HRPM). The PD for an ASI‑AD is contained in HRPM Supplement Volume 1, Employment, and is listed as “1825AD.” An ASI is not considered to be an ASI‑AD unless specifically designated as such in an official OPM PD. An ASI-AD becomes qualified to perform the duties of a DCPM upon completion of all FAA initial inspector training (string training) and the FAA Academy course Aircraft Dispatcher Functions for ASIs. The successful completion of the Aircraft Dispatcher Functions for ASIs course provides the necessary training to specifically qualify an ASI-AD to perform these duties. The approving office manager will assign a qualified ASI-AD as the DCPM, provided the ASI’s current assignments allow that individual to carry out these duties adequately and effectively. Prior to making this assignment, the office manager must consider the following factors to determine the ASI-AD’s ability to maintain adequate and effective oversight:

    The number of air carrier certificate holders the ASI-AD is currently assigned to conduct certificate management/oversight activities;

    Other Aircraft Dispatcher Certification Courses for which the ASI-AD is the DCPM;

    The number of designees the ASI-AD is currently managing;

    The number of additional designees the ASI-AD may need to manage as the result of a new course;

    The number of Aircraft Dispatcher practical tests the ASI-AD may have to administer; and

    The amount of travel involved for each of the ASI-AD’s certificate management, designee management, course management, and testing responsibilities.

2)    Under Limited Circumstances, Temporary Assignment of an ASI—Air Carrier Operations (ASI‑AC‑OP) is Acceptable for an Existing Course Only. Under limited circumstances for an existing Aircraft Dispatcher Certification Course, an approving office that does not have an ASI-AD who is available to manage the course may temporarily assign an appropriately qualified ASI-AC-OP to assume the duties of DCPM. This action is acceptable as an interim measure when the assignment of an ASI-AD to the approving office is eminent (through reassignment, new hiring, sharing of resources, etc.), for up to 24 calendar‑months (the time equivalent to the duration of a single approval cycle; refer to part 65, § 65.63(b)). Otherwise, the responsibility for continued approval and management of the course should be transferred to another Flight Standards office that does have an ASI‑AD who is available to take over the course approval and the duties of DCPM. During any temporary assignment of an ASI‑AC‑OP, that individual must be available to conduct onsite surveillance of the course whenever necessary. For this temporary assignment, the appropriate qualifications of an ASI-AC-OP are as follows:

    The ASI-AC-OP has a valid Aircraft Dispatcher Certificate.

    The ASI-AC-OP has successfully completed the FAA Academy course Aircraft Dispatcher Functions for ASIs.

    The ASI-AC-OP has at least 1 year of experience in certificate management/oversight responsibilities of a 14 CFR part 121 domestic and/or flag air carrier certificate holder’s dispatch center.

B.    Transfer Approval of an Existing Course to Another Flight Standards Office. Situations could arise that would necessitate the transfer of an existing course approval from one Flight Standards office to another. Examples of such situations include, but are not limited to, the following:

    The DCPM is no longer assigned to the office.

    The pending assignment of an ASI-AD to the office does not materialize.

    A change in the course location impedes the DCPM’s ability to manage the course.

    The office has an ASI-AD, but other assigned duties impede that individual’s ability to manage the course.

1)    When transferring course approval, the office managers from the transferring office (the losing office) and the receiving office (gaining office) should work directly to coordinate and complete the transfer.
2)    Transferring course approval from one office to another should not negatively impact the course operator. The office managers from both the losing office and the gaining office should make every effort to ensure that the transfer process is as smooth and seamless as possible. Until the transfer process is complete, the losing office remains the responsible office and the FAA point of contact (POC) for the course operator.
3)    Prior to transferring approval, the losing office manager will make every effort to resolve any open items, such as ongoing inspections, investigations, and corrective actions.
4)    Whenever possible, the losing office DCPM should coordinate with and brief the gaining office DCPM. This will help ensure continuity, consistency, and standardization of course approval and management.
5)    Once the gaining office manager accepts the transfer of approval, he or she accepts full responsibility for the course. The original approval will remain intact and future course renewals will be based on that original approval date. Prior to accepting the transfer of approval the gaining office manager will accomplish the following:
a)    Verify that the ASI-AD’s current work assignments will allow that individual to fully manage the course without negatively impacting current assignments. The manager should consider assignments, such as those for air carrier certificate management and oversight, as having priority over course management. A manager should decline the course transfer if the ASI‑AD’s current workload is negatively impacted and/or if current assignments would prevent adequate management of the course.
b)    After positive verification of workload, assign the ASI-AD as the DCPM and have that individual do an initial review of the current course approval, along with the associated documents and materials such as the existing approval letter, training course outline (TCO), and the most recent annual report (refer to § 65.70(a)).
c)    Verify that any items identified by the losing office as being in need of correction are resolved by the course operator.
6)    Once the course approval is officially transferred, the new approving office manager will send a simple letter to the course operator affirming the transfer of approval and providing contact information for the new DCPM.

C.    New Course Applicants. When an applicant for original approval of a new course contacts a Flight Standards office with the intent to apply for original FAA approval to operate an Aircraft Dispatcher Certification Course, prior to accepting the application, the Flight Standards office must have an ASI‑AD available to review the application and ultimately be assigned the duties of DCPM. If an office does not have an ASI‑AD, or the current assignments of its ASI-AD are such that taking on approval and management of a new course is not appropriate, the office may not accept an application for original approval. However, if the office determines, or a potential course applicant can show, that a new course is meeting a public need for aircraft dispatcher certification, the office will either assist the applicant in contacting another Flight Standards office that has an available ASI‑AD or direct the applicant to the appropriate FAA POC to which an inquiry regarding application can be made. It is acceptable for an approving Flight Standards office to be located outside the geographic area in which a potential new course is being established, particularly where public need is a factor. It is important to note that U.S.‑certificated aircraft dispatchers are only required for part 121 domestic and flag operations, as described in part 121, §§ 121.107, 121.395, 121.533, 121.535, 121.593, 121.595, 121.599, 121.601, and 121.663. There is no other regulatory part or kind of operation that has this requirement. The privileges of a U.S. Aircraft Dispatcher Certificate are exercised when the aircraft dispatcher is fulfilling the requirements of these regulations. These are key factors to consider when determining whether there is a public need for a new Aircraft Dispatcher Certification Course. Another factor to consider is whether other certificate holders, such as those conducting part 91 subpart K (part 91K), part 121 supplemental, part 125, or part 135 operations, desire to employ U.S.‑certificated aircraft dispatchers as a method of operating to a higher level of safety than what is required by those regulatory parts.

D.    Examination and Certification of Course Graduates. The FAA is responsible for the examination and certification of airmen. Successful completion of an Aircraft Dispatcher Certification Course is just one part of the certification process for aircraft dispatchers. Once graduated from a course, an applicant for an Aircraft Dispatcher Certificate must pass the Aircraft Dispatcher Practical Test given by the Administrator (or his/her designee). The approving office of an Aircraft Dispatcher Certification Course is responsible to ensure that practical testing and certification needs of the course graduates are met. Only an ASI‑AD or a Designated Aircraft Dispatcher Examiner (DADE) may administer the Aircraft Dispatcher Practical Test (see Volume 5, Chapter 5, Section 10). Graduates of a course will commonly seek practical testing immediately following graduation. An approving office manager must ensure there are enough examiners (ASI‑ADs and/or DADEs) available to administer the test. Policy related to the appointment and management of DADEs is located in Volume 13, Chapter 3.

RESERVED. Paragraphs 3-5001 through 3-5023.