10/10/18

 

8900.1 CHG 0

VOLUME 5  Airman Certification

CHAPTER 1  DIRECTION, GUIDANCE, AND PROCEDURES FOR TITLE 14 CFR PARTS 121/135 AND GENERAL AVIATION

Section 6  Issuance of Notices of Disapproval of Application

5-131    GENERAL. This section provides general guidance on preparing and issuing Federal Aviation Administration (FAA) Form 8060-5, Notice of Disapproval of Application (see Figure 5-14). Inspectors should refer to specific tasks within Volume 5 for detailed information on the limitations that appear on FAA Form 8060-5. The Integrated Airman Certification and Rating Application (IACRA) system should be used when appropriate.

5-132    NOTICE OF DISAPPROVAL OF APPLICATION. If an applicant’s performance is unsatisfactory in the demonstration of knowledge, skill, or both areas, the practical test should be terminated and the applicant informed of the reasons for the termination. The knowledge and skill demonstrations cannot be considered as separate entities. If either aspect is considered unsatisfactory, the applicant has failed the entire practical test. However, the inspector may give credit for those areas of operations and tasks that were passed. The inspector should complete the information in the appropriate sections of FAA Form 8710-1, Airman Certificate and/or Rating Application, and prepare FAA Form 8060-5 in duplicate.

A.    Preparation of FAA Form 8060-5. Sections of FAA Form 8060-5 are not numbered, but with reference to Figure 5-14, these instructions can be followed.

1)    Enter the name and address of the applicant as they appear on the application.
2)    Indicate the certificate or rating sought during the practical test.
3)    Check the “Practical” box if there were unsatisfactory items on either the knowledge or skill portions.
4)    Record the aircraft used for the test and the flight time in that aircraft as indicated in the applicant’s logbook. The time is categorized as pilot-in-command (PIC) or solo, instrument, and dual.
5)    Indicate on FAA Form 8060-5 the areas of operation and tasks that were unsatisfactorily performed on the practical test, and indicate those operations not performed during the practical test.
a)    All required areas of operation and tasks that the applicant was evaluated to perform unsatisfactorily must be listed on FAA Form 8060-5.
b)    List the number of practical test failures by the applicant for this certificate or rating in any available space on FAA Form 8060-5.
c)    An applicant for retesting may receive credit for those areas of operation and tasks completed satisfactorily on the previous practical test(s). If a task is not completed to standard, the entire area of operation does not need to be rechecked; only the tasks that the applicant did not perform to standard need to be completed during the recheck. An inspector must test the applicant on all areas of operation required for a pilot certificate or rating if 60 calendar-days have elapsed from the date of the initial practical test for the certificate or rating, as appropriate. An inspector may reexamine the applicant on any areas of operation required for a pilot certificate or rating, as appropriate, if the applicant demonstrates unsatisfactory proficiency or competence on a task that was evaluated as satisfactory on a previous practical test.
6)    The inspector must date and sign FAA Form 8060-5 and enter the Safety Assurance office designation or number.

B.    Disposition of File. If the inspector determines that the applicant has failed the practical test, the inspector issues FAA Form 8060-5 to the applicant and returns the applicant’s medical and knowledge test report. Forward the completed FAA Forms 8710-1 and 8060-5 to the Airmen Certification Branch (AFB-720). A copy of FAA Form 8060-5 may be provided to the flight instructor or certificated pilot school involved.

5-133    COMPLETION OF FAA FORM 8000-36, PROGRAM TRACKING AND REPORTING SUBSYSTEM DATA SHEET. Inspectors and examiners who conduct airman certification shall complete FAA Form 8000-36 for each activity conducted (see Figure 5-15). Safety Assurance office managers may have the data sheets overprinted and supplied to examiners. This may be done by simply filling in the applicable fields and reproducing the form on a copy machine. Once the data from the sheet has been entered into the computer, the Safety Assurance office may either retain or discard the sheet as desired. The following titles apply to the data fields on the sheet:

A.    Section I—Transmittal.

1)    A valid inspector name code must be entered in the “Inspector Name Code” field on each sheet before the data is entered into the computer. Inspectors conducting certification shall enter their assigned code. Examiners should leave this space blank.
2)    The computer generates the entry in the “Record ID” field. Inspectors and examiners shall leave this field blank.
3)    In the “Activity Number” field, inspectors enter the applicable code from the 1500 series. The applicable codes are listed on the job aids. For example, an inspector who has conducted an oral examination for an original issuance of an Airline Transport Pilot (ATP) Certificate shall enter code “1510.” Examiners enter code “1563” in this field for all activities. Data sheets supplied to examiners should be overprinted with this number. See subparagraph 21) for instructions for examiners concerning the field labeled “Tracking.”
4)    In the “FAR” field, inspectors and examiners enter the major section of the Title 14 of the Code of Federal Regulations (14 CFR) part under which certification is being conducted, such as “61” for pilots, “63” for Flight Engineers (FE), and “65” for aircraft dispatchers. This field should be overprinted for sheets supplied to examiners.
5)    Inspectors and examiners shall leave the “NPG” field blank unless specific directions for its use are provided.
6)    In the “Status (POC)” field, inspectors and examiners enter “C.” This field should be overprinted for forms supplied to examiners.
7)    Enter the “Call-up Date” when appropriate (usually left blank).
8)    Enter the “Start Date” when appropriate (usually left blank).
9)    In the “Results (ACEFISTX)” field, enter “C” if the test phase has been completed, whether the applicant has succeeded or failed. If the test phase has been terminated with a failure, the test phase is complete and a “C” shall be entered in this field. When a test phase is terminated before completion and the applicant’s performance is satisfactory up to the point of termination, a “T” shall be entered in the “Results” field. In this case, a short explanation should be entered in the “Comment Text” field in Section IV, such as “Flight test terminated due to malfunction of simulator visual system.”
10)    The “Closed Date” of the event must always be entered in this field.
11)    The airline or operator code must be entered in the “Designator” field. This field should be preprinted when appropriate.
12)    In the “Aircraft Reg #” field, enter the aircraft N-number, if applicable. Leave this field blank for simulator, oral, and other test phases.
13)    In the “Loc/Departure Point” field, enter the three- or four-character location identifier for all activities. If the location has no identifier, use the nearest appropriate one. This field should be preprinted when appropriate.
14)    The “Loc/Arrival Point” field is optional. It should be used when applicable, but may be left blank.
15)    The “Flight #” field is optional. It should be used when applicable, but may be left blank.
16)    In the “Make-Model-Series” field, make an appropriate entry for all test phases. This field should be preprinted when appropriate.
17)    The “EIR #” field should not be used. A slash or “N/A” should be placed in this field on overprinted forms.
18)    In the “Airman Cert #” field, inspectors shall enter either the applicant’s airman certificate number or “pending” if the applicant does not yet have a certificate. Examiners shall enter their own airman certificate number (not the applicant’s certificate number).
19)    In the “Name” field, inspectors enter the applicant’s name. Designated Examiners (DE) shall enter their own name (not the applicant’s name) in this field. See the instructions for Section II in subparagraph B below for related information and guidance.
20)    An entry must always be made in the “Pass/Fail” field. An “F” shall be entered in this field when the test phase is unsatisfactory. A “P” shall be entered in all other cases, whether or not the phase is complete.
21)    In the “Tracking” field, examiners enter the appropriate activity code from the job aid and 14 CFR. For example, an examiner who has conducted an oral examination for an original issuance of an ATP Certificate shall enter code “1510.” An examiner who has conducted a practical test for an Aircraft Dispatcher Certificate shall enter code “1524.”
22)    In the “Miscellaneous” field, when an examiner conducts a phase of a test and is observed doing so by an FAA inspector, “OBSVD” shall be entered in this field. The inspector’s name should be entered in the “Comment Text” field in Section IV. On other occasions, the use of this field is optional.
23)    The remaining fields in the form’s Section I are provided for Safety Assurance office use, special programs, and future requirements. In the absence of any guidance, these fields should be left blank.

B.    Section II—Personnel.

1)    When an examiner completes the data sheet, the applicant’s name shall be entered under “Personnel Name.” “APPL” shall be entered under “Position.” The applicant’s certificate number shall be entered under “Remarks.” If this is an original issuance of a certificate, enter “pending” under the certificate number.
2)    When a recommendation is required for a test phase, the name of the recommending instructor shall be entered under “Personnel Name.” “RI” shall be entered under “Position.” The instructor’s certificate number shall be entered under “Remarks.” When a recommendation is not required for the applicant, the name of the instructor or supervisor who has certified that the applicant is competent shall be entered in the same manner.

C.    Section III—Equipment. Entries in the fields in this section are optional.

D.    Section IV—Comment. Both inspectors and examiners are encouraged to make entries in this field. A topic such as the reasons and circumstances surrounding the failure of an applicant should be commented upon; however, comments should not be limited to this type of topic. A blank line should be left between each separate comment. Inspectors should code their comments. To assist in the standardization of coding, examiners should leave the coding blank. The reviewing inspector should code the examiner’s remarks.

5-134    SAFETY ASSURANCE OFFICE RESPONSIBILITIES. Safety Assurance offices shall make the Program Tracking and Reporting Subsystem (PTRS) data entries for both inspectors and examiners and either retain or discard the data sheet, as appropriate. Safety Assurance offices shall review completed certification paperwork for accuracy and completeness and forward the certification paperwork to AFB-720 at the following address: Airmen Certification Branch, AFB-720, P.O. Box 25082, Oklahoma City, OK 73125-0082.

Figure 5-14.  Sample FAA Form 8060-5, Notice of Disapproval of Application

Indicates new/changed information.

Figure 5-14. Sample FAA Form 8060-5, Notice of Disapproval of Application

Figure 5-15.  FAA Form 8000-36, Program Tracking and Reporting Subsystem Data Sheet

Figure 5-15. FAA Form 8000-36, Program Tracking and Reporting Subsystem Data Sheet

RESERVED. Paragraphs 5-135 through 5-150.