12/11/19

 

8900.1 CHG 683

VOLUME 5  AIRMAN CERTIFICATION

CHAPTER 1  DIRECTION, GUIDANCE, AND PROCEDURES FOR TITLE 14 CFR PARTS 121/135 AND GENERAL AVIATION

Section 7  Amendments to Certificates and Replacement of Lost Certificates and/or Applications

Source Basis:

    Section 61.1, Applicability and Definitions.

    Section 61.3, Requirement for Certificates, Ratings, and Authorizations.

Indicates new/changed information.

    Section 61.7, Obsolete Certificates and Ratings.

    Section 61.11, Expired Pilot Certificates and Re-Issuance.

    Section 61.13, Issuance of Airman Certificates, Ratings, and Authorizations.

    Section 61.17, Temporary Certificate.

    Section 61.19 Duration of Pilot and Instructor Certificates and Privileges.

    Section 61.25, Change of Name.

Indicates new/changed information.

    Section 61.27, Voluntary Surrender or Exchange of Certificate.

    Section 61.29, Replacement of a Lost or Destroyed Airman or Medical Certificate or Knowledge Test Report.

    Section 61.60, Change of Address.

    Section 63.1, Applicability.

    Section 63.3, Certificates and Ratings Required.

Indicates new/changed information.

    Section 63.11, Application and Issue.

    Section 63.13, Temporary Certificate.

    Section 63.15, Duration of Certificates.

    Section 63.16, Change of Name; Replacement of Lost or Destroyed Certificate.

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    Section 63.21, Change of Address.

    Section 91.1015, Management Specifications.

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    Section 107.7, Inspection, Testing, and Demonstration of Compliance.

    Section 107.77, Change of Name or Address.

Indicates new/changed information.

    Section 107.79, Voluntary Surrender of Certificate.

    Section 121.383, Airman: Limitations on Use of Services.

Indicates new/changed information.

    Section 121.436, Pilot Qualification: Certificates and Experience Requirements

    Section 121.723, Surrender of International Crewmember Certificate.

    Section 125.261, Airman: Limitations on Use of Services.

    Section 135.95, Airmen: Limitations on Use of Services.

Indicates new/changed information. Indicates new/changed information.

5-151    GENERAL. This section contains direction and guidance for inspectors when processing amendments to certificates for airmen operating under Title 14 of the Code of Federal Regulations (14 CFR) parts 61, 63, 91 subpart K (part 91K), 107, 121, 125, 135, 141, and 142 and when replacing lost Airman Certificates, medical certificates, knowledge test reports, and radiotelephone licenses. This section also includes direction and guidance to reconstruct a lost certification application package and emergency field issuances. For guidance on 14 CFR part 65 amendments and replacements, see Volume 5, Chapter 5.

5-152    AMENDMENTS TO CERTIFICATES. An amendment to an airman’s certificate is necessary whenever a change in name, nationality/citizenship, gender, date of birth (DOB), adding dual citizenship, or other changes occur. When amending Airman Certificates for these reasons, inspectors should use the following guidance:

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A.    Certificate or Rating Based on a Foreign License. If an airman requests an amendment to a certificate that is based on a foreign license, the airman must have the foreign license verified for authenticity before making an appointment with a Flight Standards (FS) office. See Volume 5, Chapter 2, Section 14 for the procedures to apply for a U.S. pilot certificate or rating based on a foreign license.

B.    Change of Name, Gender, or DOB. An applicant for a change of name, gender, or DOB on an Airman Certificate must apply in person at a Flight Standards District Office (FSDO)/certificate management office (CMO)/International Field Office (IFO). The applicant completes whichever is applicable:

    Federal Aviation Administration (FAA) Form 8710-1, Airman Certificate and/or Rating Application (for pilots).

    FAA Form 8710-11, Airman Certificate and/or Rating Application—Sport Pilot.

Indicates new/changed information.

    FAA Form 8710-13, Remote Pilot Certificate and/or Rating Application.

    FAA Form 8400-3, Application for an Airman Certificate and/or Rating (for Flight Engineers (FE), flight navigators, and aircraft dispatchers).

Indicates new/changed information. Indicates new/changed information.
1)    For a name change, appropriate documents must accompany the completed and signed application. For example, appropriate documents verifying the change are a court order, copy of marriage license, divorce decree, passport, or other valid court- or government-issued document upholding the name change. A driver’s license is not proof of a name change.
2)    For a gender change, appropriate documents must accompany the completed and signed application. For example, appropriate documents verifying the change are a court order issued by a court of the United States or its territories stating that the individual has changed his or her gender to male or female or a court order stating the individual’s gender is male or female. A document verifying the change may also be a statement from a physician or clinical psychologist treating the applicant that contains:

    Identification of the applicant by name and address, and

    Verification that the applicant is undergoing treatment that has altered or will alter the applicant’s gender.

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3)    If the applicant applies to change both name and gender, a court order must verify the name change and the gender change. This may be a combined court order or separate court orders.
4)    For a DOB change, appropriate documents must accompany the completed and signed application. Appropriate documents are a copy of a birth certificate, passport, court order, military identification card, or other court- or government-issued legal document that verifies the DOB change. An airman should apply for a DOB change when the airman has previously provided a DOB on his or her original FAA application form and then provided a different date of birth on a subsequent application. An FS office must review the appropriate documents to determine the correct DOB in order to correct the Airman Certificate.
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5)    Thoroughly examine and verify the documents. Issue the applicant FAA Form 8060-4, Temporary Airman Certificate, to use while waiting for a new permanent certificate.
6)    Complete the “Aviation Safety Inspector or Technician Report” section of the FAA Form 8710-1 application. Check the boxes marked “Approved” and “Pilot’s Bill of Rights,” and check the appropriate box in the “Certification Activities” portion of this section. Be sure that the applicant provides information in Section I describing the change. The date of issuance of the Temporary Airman Certificate must match the approval date in the “Aviation Safety Inspector or Technician Report” section. Forward the application, the Temporary Airman Certificate, and all other supporting documents to the Airmen Certification Branch. Destroy the superseded certificate. Do not send the superseded certificate to the Airmen Certification Branch.

C.    Change of Nationality/Citizenship. An applicant for a change of nationality/citizenship on a certificate must apply in person at an FS office. An inspector will also use this guidance when an applicant is adding a dual citizenship. The applicant completes whichever is applicable:

    FAA Form 8710-1, Airman Certificate and/or Rating Application (for pilots).

    FAA Form 8710-11, Airman Certificate and/or Rating Application—Sport Pilot.

Indicates new/changed information.

    FAA Form 8710-13, Remote Pilot Certificate and/or Rating Application.

    FAA Form 8400-3, Application for an Airman Certificate and/or Rating (for Flight Engineers (FE), flight navigators, and aircraft dispatchers).

Indicates new/changed information. Indicates new/changed information.
1)    Proof of change in nationality may be a U.S. naturalization document or a U.S. passport. The inspector should verify that the naturalization document has the petition number, the date of change, and the name and location of the issuing court. The airman may provide a photocopy of the naturalization document. If the airman does not wish to have the naturalization document copied and included with the appropriate FAA application form, the applicant must sign a separate sheet of paper that lists the petition number of the U.S. naturalization document, the name of the court and location where the hearing occurred, and the date of the naturalization hearing. The inspector may never accept verbal information to substantiate any of the required information.
Indicates new/changed information.
2)    Complete the “Aviation Safety Inspector or Technician Report” section of the FAA Form 8710-1 application. Check the boxes marked “Approved” and “Pilot’s Bill of Rights,” and check the appropriate box in the “Certification Activities” portion of this section. Be sure that the applicant provides information in Section I describing the change. The date of issuance of the Temporary Airman Certificate must match the approval date in the “Aviation Safety Inspector or Technician Report” section. Forward the application, the Temporary Airman Certificate, and all other supporting documents to the Airmen Certification Branch. Destroy the superseded certificate. Do not send the superseded certificate to the Airmen Certification Branch.
Indicates new/changed information.
3)    If the applicant is adding a dual citizenship to his or her Airman Certificate, the applicant will follow the same procedures listed in this paragraph. The temporary certificate will have the limitation, “Dual Citizenship Includes” followed by the name of the other country in the limitation section of the temporary certificate. If applicable, USA will be used as the primary citizenship for the application and temporary certificate.
Indicates new/changed information. Indicates new/changed information.

D.    Change of Address. Part 61, § 61.60; part 63, § 63.21; and part 107, § 107.77 require the appropriate certificate holder to notify the Airmen Certification Branch within 30 calendar-days of a change of the certificate holder’s permanent mailing address. The Airmen Certification Branch does not issue a new certificate when only the address is changed. The preferred method is via the FAA website at http://www.faa.gov/licenses_certificates/airmen_certification/update_address/. Alternatively, the certificate holder may notify the FAA by mailing a signed written statement that includes the Airman Certificate number or other identifying information along with the certificate holder’s new address. The certificate holder may also complete Aeronautical Center (AC) Form 8060-55, Change of Address Notification (available at the FAA website), and mail it to the following address:

Federal Aviation Administration

Airmen Certification Branch

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P.O. Box 25082

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Oklahoma City, OK 73125-0082

5-153    REPLACEMENT OF CERTIFICATES AND RECORDS.

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A.    Certificate Replacement. A certificate that has been lost, stolen, or destroyed must be replaced as soon as possible, since §§ 61.3 and 63.3; part 121, § 121.383(a); and part 125, § 125.261 require that these persons possess their certificates when exercising certificate privileges. Section 107.7 requires the Remote Pilot Certificate be made available to the Administrator upon request.

Indicates new/changed information. Indicates new/changed information.
1)    Airman Certificate. If an Airman Certificate is lost, stolen, or destroyed, the airman must obtain a replacement certificate directly from the Airmen Certification Branch (refer to § 61.29 or § 63.16). An airman may request a replacement Airman Certificate by an online request or may use the form found on the FAA website at http://www.faa.gov/licenses_certificates/airmen_certification/certificate_replacement/. The airman may mail the completed and signed AC Form 8060-56, Application for Replacement of Lost, Destroyed, or Paper Airman Certificate(s), to the Airmen Certification Branch at the address provided on the form.
Indicates new/changed information.
2)    Medical Certificate. If a medical certificate is lost, stolen, or destroyed, the airman must obtain a replacement medical certificate directly from the Aerospace Medical Certification Division (AMCD). The airman must complete AC Form 8060-56 and mail to the AMCD address provided on the form. There is no online or email option. Visit the medical certification website to obtain AC Form 8060-56 and for more information: https://www.faa.gov/licenses_certificates/medical_certification/.

B.    Obtaining a Temporary Certificate for Immediate Use.

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1)    Airman Certificate. An airman may request temporary authorization to exercise the privileges of his or her Airman Certificate through the FAA website at http://www.faa.gov/licenses_certificates/airmen_certification/airmen_services/. Within a few minutes, the airman will receive the authorization through either email or fax. The authorization will be valid for 60 calendar-days. Under certain extraordinary circumstances, an inspector may issue a Temporary Airman Certificate. Such a circumstance might be when no internet or fax capability is available and the airman must make a return flight to domicile, continue an extended flight schedule, or continue with any near-term aviation employment. However, the inspector must be able to verify the airman’s certificate and ratings and their validity before issuing a Temporary Airman Certificate.
2)    Medical Certificate. An airman may only receive a temporary medical certificate by calling the AMCD Call Center at (405) 954-4821. For more information, see the following webpage: https://www.faa.gov/licenses_certificates/medical_certification/. Call Center personnel will verify the airman’s identity by asking the airman to provide personal information. Personnel will also obtain a valid fax number or email address from the airman. A temporary medical certificate, valid for 60 calendar-days, will be sent to the airman. Every effort will be made to fulfill this request the same day. A temporary medical certificate acquired in this manner will not result in the issuance of a permanent medical certificate. The airman must still submit a request for permanent replacement by the method identified in subparagraph 5-153A2.
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C.    Temporary Verification Documents Issued Under a Certificate Verification Plan. In accordance with part 91, § 91.1015(h); § 121.383(c); and part 135, § 135.95(b), as applicable, a part 91K fractional ownership program manager or a 14 CFR part 119 certificate holder conducting operations under part 121 or 135 may obtain approval of a certificate verification plan. The approval allows the program manager/air carrier/operator to provide a temporary verification document to flightcrew members in the event of a lost, stolen, destroyed, or otherwise missing Airman Certificate or medical certificate. The FAA grants approval by issuing operations specification (OpSpec)/management specification (MSpec) A063. In accordance with §§ 61.3(a) and 63.3(a), a flightcrew member may use the temporary document provided by the program manager or certificate holder for up to 72 hours to conduct flight operations within the United States for the part 91K program manager or the part 119 certificate holder. The flightcrew member may not use the temporary verification documents for other kinds of operations, such as part 91 recreational flights. If the flightcrew member’s airman or medical certificate remains unavailable after 72 hours, the flightcrew member must comply with the requirements of § 61.29 or § 63.16, as applicable, to request a 60-day temporary confirmation document as described in subparagraph 5-153B.

Indicates new/changed information.

D.    Emergency Field Issuance for a Delayed Permanent Certificate. If an airman’s Temporary Airman Certificate is about to expire or has expired without the airman having received a permanent certificate, an FAA aviation safety inspector (ASI) or an FAA aviation safety technician (AST) may issue a Temporary Airman Certificate as an emergency field issuance. The new Temporary Airman Certificate will extend the airman’s privileges to allow time for the airman to receive the permanent certificate. The procedure is as follows:

1)    ASIs and ASTs must be cautious and must confirm the airman’s identity and the validity of the airman’s certificate and ratings. The ASI/AST must confirm the validity, grade, and ratings of the temporary certificate and must contact the Airmen Certification Branch to determine and resolve the delay.
2)    The airman must show that an immediate replacement of the temporary certificate is necessary for return flight(s) to domicile, continuation of an extended flight schedule, or continuation of aviation employment.
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3)    The airman must present acceptable evidence of identity. Positive identification must include a photograph of the applicant on a government-issued document (e.g., driver’s license or passport), the applicant’s signature, and the applicant’s residential address if it is different from the applicant’s mailing address. Acceptable methods of identification include, but are not limited to, a U.S. driver’s license, government identification card, and passport. The airman’s physical description must match the physical description in the records at the Airmen Certification Branch. The inspector must confirm the validity, grade, and ratings of the lost certificate by contacting the Airmen Certification Branch.
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4)    If the ASI/AST is satisfied that D1) through D3) above are met, the ASI/AST may issue a Temporary Airman Certificate that clearly states “EMERGENCY FIELD ISSUANCE.” The inspector should indicate the expiration date in the section entitled “Rating and Limitations,” and ensure the date of expiration does not exceed 60 calendar-days from date of issuance. An emergency field issuance Temporary Airman Certificate should not be mailed to the Airmen Certification Branch and the applicant does not need to complete the FAA application form. An emergency field issuance is meant as a one-time extension.
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E.    Reconstruct Lost Certification File. This section contains direction and guidance for inspectors when the original FAA Airman Certificate and/or Rating Application Form and supporting documents are lost. Identify the application as a “Reconstructed File,” which allows the Airmen Certification Branch to accept copies of signatures, if copies exist.

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1)    Provide a copy of the original FAA Form 8710-1, 8710-11, 8710-13, or 8400-3 (whichever is applicable) and a copy of the FAA Form 8060-4 to the Airmen Certification Branch, with signatures on both forms. If no copy exists, the applicant must provide the information that appeared on the original application on a new FAA application form and FAA Form 8060-4, complete with new signatures, but with the original dates for applicant and inspector. Please note that the original dates are the dates that the FAA administered the practical test or the actual dates reflected next to the applicant and inspector’s signature of the lost application.
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2)    Place the words “Reconstructed File” in the upper right-hand corner of the FAA application form. Forward all information regarding the certification file through the FSDO/CMO/IFO to the Airmen Certification Branch. If this is an emergency field issuance, rather than sending the temporary certificate with the reconstructed file package, the Temporary Airman Certificate can remain in the issuing office. If the airman requires an emergency field issuance, the issuing office retains the Temporary Airman Certificate.

F.    Replace a Knowledge Test Report. To replace a lost knowledge test report, complete AC Form 8060-70, Application for Replacement of Lost or Destroyed Knowledge Test Report(s), and mail it with payment for the current fee amount using a U.S. check or money order (not issued from a foreign bank). AC Form 8060-70 may be found on the FAA website at http://www.faa.gov/licenses_certificates/airmen_certification/test_results_replacement/.

Indicates new/changed information. Indicates new/changed information.

G.    Replace Radiotelephone License. For a duplicate radiotelephone license, refer to the Federal Communications Commission (FCC) website at https://www.fcc.gov/wireless/bureau-divisions/mobility-division/commercial-radio-operator-license-program or call 1-888-CALL-FCC. In general, an aircraft crewmember must possess a Restricted Radiotelephone Operator Permit to transmit from an aircraft-based very high frequency (VHF) radio during international flights.

RESERVED. Paragraphs 5-154 through 5-170.