11/1/19

 

8900.1 CHG 445

VOLUME 15  FAA SAFETY TEAM POLICIES AND PROCEDURES

CHAPTER 1  GENERAL INFORMATION

Section 3  FAASTeam Program Structure

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15-1-3-1    GENERAL. The program structure of the Federal Aviation Administration (FAA) Safety Team (FAASTeam) requires the coordination and collaboration of the National FAASTeam, Flight Standards District Office (FSDO) management team, FAASTeam Program Managers (FPM), and a cadre of volunteers to promote the Flight Standards Service (FS) safety initiatives and programs.

A.    Purpose. This section describes the FAA safety program structure, consisting of the National FAASTeam, FSDO managers, and FPMs, as well as volunteers.

B.    Scope. This section focuses on organization, reporting, and basic responsibilities of the National FAASTeam, FSDO managers, and FPMs. Refer to FAA Order FS 1100.1, Flight Standards Service Organizational Handbook, which defines the organization and functions of FS division and office elements.

15-1-3-3    TASK PREREQUISITES AND SIGNIFICANT INTERFACES. (Reserved.)

15-1-3-5    BACKGROUND.

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A.    National FAASTeam Policy and Coordination.

1)    The General Aviation and Commercial Division manager should maintain an ongoing dialogue with all division managers and the National FAASTeam manager to ensure that the National FAASTeam has an appropriate policy in place to effectively address national and office-level concerns.
2)    The General Aviation and Commercial Division manager should have at least one formal discussion, ideally in the third quarter of each fiscal year (FY), with each subordinate manager to validate concurrence on the FAASTeam National Performance Plan (NPP) for the upcoming FY.
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3)    The National FAASTeam develops national policy, procedures, and related guidance unique to the FAASTeam operations and airworthiness programs for the General Aviation and Commercial Division, FSDO managers, and assigned FPMs.
4)    Safety Liaison Team (SLT) Leads coordinate National FAASTeam policy, procedures, and guidance to FSDO managers and assigned FPMs. The SLT Leads are responsible for:
a)    Being thoroughly familiar with the current NPP.
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b)    Updating and educating FSDO managers and assigned FPMs on all national FAASTeam program matters and the contents, subsequent revisions, and impact of the NPP.
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c)    Coordinating communication, training and supporting the needs of FAASTeam Representatives (REP) based in FSDOs where no FPM is assigned. This includes, but is not limited to, the review and approval of Safety Program Airman Notification System (SPANS) events submitted by these FAASTeam REPs. Training for these FAASTeam REPs is accomplished per national policy and procedures.
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B.    FSDO.

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1)    FSDO Managers. To support the FAASTeam and accomplish the NPP, FSDO managers will utilize the assigned FSDO FPM(s). Managers ensure that initiatives applicable to the FSDO’s area are accomplished, identify safety promotion initiatives, and identify and mitigate unsafe hazards and/or behavior within their area. FSDO managers will also ensure that FPMs have adequate supplies and resources available to accomplish their work. These shall include, but not be limited to: a government car/van, travel expenses, and access to color copiers to reproduce safety promotional materials.
2)    FPM.
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a)    From the Office of the Director, John Duncan (AFS-1), “We recognized at the start that the realignment of the FAASTeam and reintegration into the FSDO would expand the scope of FAASTeam employees’ work, but it has always been—and continues to be—our intent to maintain the identity and the important core safety mission of FAASTeam. The FSDO-based FPM position, unlike so much of the work we do, which involves a substantial amount of reaction-driven demand work, the FPM position is intended to be a full-time safety promotion job. The GA fatal accident numbers make it unreasonable to suggest that there is not enough work to keep a full-time FPM busy in this function. On the contrary, the scope of the proactive safety education and advocacy work I expect from our FPMs is limited only by imagination.” (Excerpt from John Duncan’s email sent to FSDO managers on April 28, 2014.)
b)    An FPM may be an Operations or Airworthiness aviation safety inspector (ASI) assigned to a FSDO and holds the position description as FPM. Several FAASTeam activities are divided into three categories: core tasks, operations tasks, and airworthiness tasks. An FPM who has either a maintenance or avionics background may perform any airworthiness safety program task activity. An FPM:
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1.    Collaborates with the FSDO management team to plan, manage, and execute the FAASTeam mission by accomplishing the NPP requirements, supporting division safety initiatives, and identifying and mitigating safety issues. The FPM reviews, evaluates, recommends improvements, and provides technical assistance in annual FSDO and aviation safety outreach and education programs for which they are responsible.

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2.    Performs planning and oversight functions and day-to-day work independently, and decides on priorities and approaches to support the full execution of the NPP. The FPM may set up an ad hoc task force of industry partners and FAASTeam REPs to advise on program planning (e.g., the planning of specialty program priorities, the projection of future needs, and consideration of the impact of Federal dollars (resources) on the aviation safety outreach and educational program).

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3.    Initiates, plans, conducts, and/or participates in meetings, workshops, seminars, and conferences for the purpose of gaining support of and advancing agency objectives in the aviation safety outreach and educational program areas. Represents the agency at a variety of meetings and maintains effective relationships with airmen, industry service providers, aviation students, educational institutions, and other organizations and groups concerned with the aviation safety outreach and educational program areas.

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4.    Motivates and influences airmen and industry service providers through a variety of groups and settings to adopt new approaches and to accept changes in practices, methods, and programs for aviation safety outreach and education. The FPM must be skillful in discussions and negotiations to gain the kind of support and cooperation that will result in concerted efforts to advance the quality and value of the aviation safety outreach and educational program.

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5.    Evaluates effectiveness of the aviation safety outreach and education planning and program through a variety of means, including review of project proposals, curriculum and instructional materials, technical and progress reports, evaluation instruments (data analysis), and discussions with managers, supervisors, FSDO inspector staff, and industry partners.

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6.    Serves as the agency expert and authority for assigned broad aviation safety outreach and educational program areas. Provides professional leadership and guidance to the FSDO in carrying out the objectives of extending, improving, and monitoring existing aviation safety outreach educational programs, as well as adding new and innovative programs so that airmen and industry service providers receive the highest quality aviation safety outreach possible.

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7.    Provides leadership and guidance to agency FSDO staff, and to aviation safety outreach education agencies and institutions on new developments and national trends in the aviation safety outreach and education specialty areas, and on such other matters as airmen and industry training, certification, and priorities.

8.    Conducts and oversees aviation safety outreach and educational projects in their assigned program areas (specialty) to ensure that programs address the identified aviation risk areas for airmen and industry service providers. The FPM is responsible for all administrative safety program oversight activities within the safety program and assigned specialty. In cases of FAASTeam staffing shortages, FPMs may be assigned to provide administrative support to the safety program outside of the assigned specialty.

NOTE:  For example, an Airworthiness FPM can manage the oversight of operations FAASTeam REPs in the accomplishment of the operation’s NPP required items and record the completion in the Program Tracking and Reporting Subsystem (PTRS) using the operation’s PTRS code.

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9.    Recruit, train, and maintain an appropriate cadre of FAASTeam REPs and FAASTeam Lead Representatives (LREP) to provide an avenue for airmen and industry peer and professional support. These FAASTeam REPs and LREPs will perform airman counseling and Remedial Training (RT); conduct aviation safety outreach meetings, workshops, and seminars; share their knowledge, resources, information, expertise, and tools; and work together to build and conduct a network of aviation safety outreach events throughout the FSDO area.

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10.    Perform review and analysis of aviation accident and incident data and General Aviation (GA) pilot and mechanic deviation reports relating to events and concerns originating from within their assigned FSDO area. The review and analysis will better assist the FPM in identifying local trends and formulating recommendations for identified risk mitigation. The FPM may assist the FSDO accident or incident Investigator‑in-Charge (IIC) in an investigation, only as necessary to better understand investigation data for analysis; however, the FPM may not be assigned to investigate any accident or incident.

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11.    Entering PTRS data, per the NPP and the National FAASTeam PTRS/Labor Distribution Reporting (LDR) Work Instructions, for tracking and reporting FAASTeam performance measures.

3)    FPM Facility Resources. The FAASTeam educational outreach mission requires special considerations that are unique.
a)    Private Room. The FAASTeam educational outreach mission necessitates meetings/interfacing with the aviation public. To ensure the agency adheres to privacy requirements, an enclosed room or office will be provided for these meetings.
b)    Storage Space. A secure office storage space for program materials and equipment, furnishings, etc., will be provided, as required. If more than one FPM is in the same facility, the storage space will be shared between all FPMs. If there are no current FPMs at the facility, the space should remain reserved for transient FPMs to use when performing work functions in the area.
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4)    FAASTeam REPs. Volunteers who have applied and been accepted by the FPM/FSDO manager and SLT to accomplish elements of the FAASTeam mission. FAASTeam REPs must complete required training and have necessary and applicable rights to the FAASTeam website at www.faasafety.gov. These individuals are managed and supported by an SLT Lead or FPM.
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5)    FAASTeam LREPs. Volunteers who have met the qualifications and who have been active as a FAASTeam REP for a minimum of 2 years. FAASTeam LREPs regularly perform all of the functions of a FAASTeam REP in addition to specifically helping the FPM support and maintain communications and support for the FAASTeam REPs within the FSDO’s area.

15-1-3-7 through 15-1-3-17 RESERVED.