Task:

M3.3.44 Evaluate 14 CFR Part 121/135 (10 or More) Operator’s Short-Term Escalation Procedure/Revision

8/13/21

Function:

3.0 Certification

 

Duty:

3.3 Air Operator Certification

 

Sponsor:

Aircraft Maintenance Division

 

Job Series:

1825-Aviation Safety Inspector

 

Rating and Ranking:

Difficulty:                   High

Importance:                 Critical

Task Applicability:

PTRS Tracking:          3320    5320

SAS Elements:            4.4.3

Regulatory and/or Statutory Requirement(s):

49 U.S.C. § 40113      Administrative

49 U.S.C. § 44701      General Requirements

49 U.S.C. § 44702      Issuance of Certificates

49 U.S.C. § 44704      Type Certificates, Production Certificates, and Airworthiness Certificates

49 U.S.C. § 44705      Air Carrier Operating Certificates

49 U.S.C. § 44713      Inspection and Maintenance

14 CFR Part 121         Operating Requirements: Domestic, Flag, and Supplemental Operations

14 CFR Part 135         Operating Requirements: Commuter and On Demand Operations and Rules Governing Persons on Board Such Aircraft

Relevant Guidance and Advisory Material (current editions):

Order 1370.121           FAA Information Security and Privacy Program & Policy

Order 1380.51             Program Tracking and Reporting Subsystem

Order 8900.1               Flight Standards Information Management System (FSIMS)

Job Aid(s):

None

Prerequisite Specialized Training:

Airworthiness Aviation Safety Inspector Indoctrination Training

NOTE: Ensure you have the most current information. The Flight Standards Information Management System (FSIMS) may be used to obtain current guidance.

Job Task Performance Steps and Knowledge:

1           Receive request for short-term escalation procedures authorization.

K:         Order 8900.1, Vol. 3, Chap. 37, Sec. 1

1.1.       Open record.
1.2.       Program Tracking and Reporting Subsystem (PTRS).
K:         Order 1380.51
1.3.       Safety Assurance System (SAS). Use SAS automation and the associated Data Collection Tools (DCT).
K:         Order 8900.1, Vol. 10

2           Review the applicant’s short-term escalation procedures.

K:         Order 8900.1, Vol. 3, Chap. 37, Sec. 1

2.1.       List management personnel with escalation approved authority.
K:         Order 8900.1, Vol. 3, Chap. 37, Sec. 1
2.2.       Define the maximum limitations for a short-term escalation.
K:         Order 8900.1, Vol. 3, Chap. 37, Sec. 1
2.3.       Contain criteria that define the type of data acceptable for justifying a short-term escalation.
K:         Order 8900.1, Vol. 3, Chap. 37, Sec. 1
2.4.       Ensure the short-term escalation corresponds to the overall maintenance program and will not create an unsafe condition.
K:         Order 8900.1, Vol. 3, Chap. 37, Sec. 1
2.5.       Restrict the occurrence of repetitive short-term escalations that indicate a need for a change in the maintenance program.
K:         Order 8900.1, Vol. 3, Chap. 37, Sec. 1
2.6.       Provide a method for recording all escalations with provisions for submitting/reporting each request/use of an escalation to the responsible Flight Standards office.
K:         Order 8900.1, Vol. 3, Chap. 37, Sec. 1

3           Task outcomes.

3.1.       Conduct debriefing.
K:         Order 8900.1, Vol. 3, Chap. 37, Sec. 1
3.1.1     Brief the certificate holder on the evaluation results. Discuss all deficiencies, certificate holder corrective actions, and FAA actions. The aviation safety inspector (ASI) can find instructions for conducting briefings in.
K:         Order 8900.1, Vol. 1, Chap. 3, Sec. 1
Order 8900.1, Vol. 3, Chap. 37, Sec. 1
3.2.       Compliance and Enforcement Action. Investigate and any identified deficiencies. When debriefing the certificate holder, share information, discuss the facts, and identify the underlying root causes that led to the deficiencies. Review the certificate holder’s corrective actions and validate their effectiveness. Follow the process contained in Volume 14, Chapter 1, Section 2 to determine the appropriate FAA action.
K:         Order 8900.1, Vol. 14, Chap. 1, Sec. 2
Order 8900.1, Vol. 3, Chap. 37, Sec. 1
3.2.1     Compliance Action is the primary means of addressing safety concerns and regulatory noncompliance.
K:         Order 8900.1, Vol. 14, Chap. 1, Sec. 2
Order 8900.1, Vol. 3, Chap. 37, Sec. 1
3.2.2     Enforcement action, when necessary, is formal administrative and legal action.
K:         Order 8900.1, Vol. 14, Chap. 1, Sec. 2
Order 8900.1, Vol. 3, Chap. 37, Sec. 1

4           Complete the task.

4.1.       Successful completion of this task will result in the following, as applicable:
K:         Order 8900.1, Vol. 3, Chap. 37, Sec. 1
4.1.1     Follow Volume 10, Chapter 5, SAS guidance for Module 4, Data Collection and Reporting;
a.    Upload items of proof supporting your “Inspector Action Taken” into the DCT;
b.    PIs follow Volume 10, Chapter 6, SAS guidance for Module 5, Analysis, Assessment, and Action, and upload supporting documents for your actions into the Action Item Tracking Tool (AITT);
c.    Update the Vitals tab in the SAS Configuration Module 1, as required;
d.    File any required supporting paperwork in the certificate holder’s office file;
e.    Send a letter to the certificate holder indicating denial of the short-term escalation authorization; or
f.    Amend the certificate holder’s OpSpecs, if applicable, authorizing short-term escalation authorization.
K:         Order 8900.1, Vol. 3, Chap. 37, Sec. 1
Order 8900.1, Vol. 10

5           Future activities.

5.1.       Conduct routine surveillance.
K:         Order 8900.1, Vol. 3, Chap. 37, Sec. 1
5.2.       Follow Volume 10 to plan future risk-based surveillance in SAS.
K:         Order 8900.1, Vol. 10