Task:

M2.5.16 Inspect for Unapproved Parts

8/13/21

Function:      2.0 Surveillance/Inspection

Duty:             2.5 General Surveillance

Previous Task Analysis:

 

Difficulty:          4

Importance:      5

Frequency:        3

Criticality:   Y

Time:

Job Aid:        N

PTRS Tracking

Specialty

3424

3622

3668

 

 

 

S

O

M

E

F

A

C

T

5424

5622

5668

 

 

 

 

 

P

 

 

P

 

 

Legal References:

18 U.S.C. § 31            Definitions

18 U.S.C. § 38            Fraud Involving Aircraft or Space Vehicle Parts in Interstate or Foreign Commerce

49 U.S.C. § 40113      Administrative

49 U.S.C. § 44701      General Requirements

49 U.S.C. § 44704      Type Certificates, Production Certificates, Airworthiness Certificates, and Design and Production Organization Certificates

49 U.S.C. § 44726      Denial and Revocation of Certificate for Counterfeit Parts Violations

Purpose:

To ensure air carriers/air agencies have procedures in place for the detection of unapproved parts and that suspected unapproved parts (SUP) are appropriately dealt with when discovered during inspection and surveillance activities.

Significant Interfaces:

Operator

Air Agency

Certificate Management Office

Manufacturing Inspection District Office

Flight Standards District Office

Responsible Aircraft Certification Service Office

Aircraft Evaluation Division (AFS-100)

Aircraft Maintenance Division (AFS-300)

Aircraft Registration Branch (AFB-710)

Aircraft Certification Service (AIR)

Parts Manufacturer

Parts Distributor

Procedural Guidance (current editions):

14 CFR Part 3             General Requirements

14 CFR Part 21           Certification Procedures for Products and Articles

14 CFR Part 43           Maintenance, Preventive Maintenance, Rebuilding, and Alteration

14 CFR Part 45           Identification and Registration Marking

14 CFR Part 91           General Operating and Flight Rules

14 CFR Part 121         Operating Requirements: Domestic, Flag, and Supplemental Operations

14 CFR Part 135         Operating Requirements: Commuter and On Demand Operations and Rules Governing Persons on Board Such Aircraft

14 CFR Part 145         Repair Stations

Order 1380.51             Program Tracking and Reporting Subsystem

Order 8120.16             Suspected Unapproved Parts Program

Order 8130.2               Airworthiness Certification of Aircraft

Order 8900.1               Flight Standards Information Management System (FSIMS)

AC 00-56                    Voluntary Industry Distributor Accreditation Program

AC 20-62                    Eligibility, Quality, and Identification of Aeronautical Replacement Parts

AC 20-142                  Eligibility and Evaluation of U.S. Military Surplus Flight Safety Aircraft Parts, Engines and Propellers

AC 20-154                  Guide for Developing a Receiving Inspection System for Aircraft Parts and Material

AC 21-29                    Detecting and Reporting Suspected Unapproved Parts

AC 43-9                      Maintenance Records

AC 43.13-1                 Acceptable Methods, Techniques, and Practices - Aircraft Inspection and Repair

AC 43-18                    Fabrication of Aircraft Parts by Maintenance Personnel

AC 45-2                      Identification and Registration Marking

NOTE: Ensure you have the most current information. The Flight Standards Information Management System (FSIMS) may be used to obtain current guidance.

Job Task Performance Steps and Knowledge:

1           Initiate inspection of air carrier/air agency procedures for the detection of unapproved parts.

K:         Order 8130.2

             Order 8900.1, Vol. 6, Chap. 2, Sec. 27

1.1.       Program Tracking and Reporting Subsystem (PTRS), 14 CFR part 91 subpart K (part 91K), use PTRS activity codes 3622 and 5622.
K:         Order 1380.51
Order 8130.2
Order 8900.1, Vol. 6, Chap. 2, Sec. 27
1.2.       Safety Assurance System (SAS), 14 CFR parts 121, 135, and 145.
K:         For parts 121/135, use SAS automation. This section is related to SAS Element 4.7.2 (AW), Aircraft Parts/Material Control.
For part 145, use SAS automation. This section is related to SAS Element 4.7.4 (AW), Parts and Materials.
Order 8900.1, Vol. 6, Chap. 2, Sec. 27
Order 8900.1, Vol. 10

2           Review air carrier/air agency procurement/receiving inspection system and procedures.

K:         AC 21-29

             AC 20-154

             Order 8900.1, Vol. 6, Chap. 2, Sec. 27

3           Evaluate air carrier/air agency incoming/receiving inspection system to ensure that only approved parts/materials are received into inventories.

K:         AC 21-29

             Order 8900.1, Vol. 6, Chap. 2, Sec. 27

3.1.       Verify parts received were produced under an FAA-approved process or otherwise acceptable to the Administrator.
K:         Order 8900.1, Vol. 6, Chap. 2, Sec. 27
3.2.       Verify the existence of a maintenance release or return to service record entry by an FAA certificated air carrier/air agency.
K:         Order 8900.1, Vol. 6, Chap. 2, Sec. 27
3.3.       Verify parts produced on a specified time inspection interval or related procedures specified in Airworthiness Limitations document are permanently marked with a part number and serial number or equivalent.
K:         Order 8900.1, Vol. 6, Chap. 2, Sec. 27
3.4.       Evaluate shipping tickets, packing slips, invoices, repair orders and other documents identifying the approved manufacturer of the material/part.
K:         Order 8900.1, Vol. 6, Chap. 2, Sec. 27
3.5.       Evaluate data on FAA Form 8130-3, Airworthiness Approval Tag.
K:         Order 8900.1, Vol. 6, Chap. 2, Sec. 27
3.6.       Evaluate data in Joint Airworthiness Authority (JAA) Form 1, Authorized Release Certificate.
K:         Order 8900.1, Vol. 6, Chap. 2, Sec. 27
3.7.       Examine FAA Parts Manufacturer Approval marking in accordance with 14 CFR § 45.15.
K:         Order 8900.1, Vol. 6, Chap. 2, Sec. 27
3.8.       Examine Direct Ship Authority authorization certifying that the part was produced under the production approval.
K:         Order 8900.1, Vol. 6, Chap. 2, Sec. 27
3.9.       Examine FAA Technical Standards Order Authorization markings in accordance with 14 CFR § 45.15.
K:         Order 8900.1, Vol. 6, Chap. 2, Sec. 27
3.10.     Examine certifications for standard parts (bolts and nuts) or evidence that they conform to established industry or U.S. specifications.
K:         Order 8900.1, Vol. 6, Chap. 2, Sec. 27

4           Evaluate air carrier/air agency system/procedures for the removal of unapproved parts found in inventories or installed on aircraft in the procedures manual and/or FAA-approved minimum equipment list.

K:         Order 8900.1, Vol. 6, Chap. 2, Sec. 27

5           Evaluate air operator/air agency procedure for segregating, evaluating and/or removal of parts, the status of which is not apparent.

K:         Order 8900.1, Vol. 6, Chap. 2, Sec. 27

6           Evaluate air operator/air agency procedures for detecting and reporting suspected unapproved parts.

K:         Order 8900.1, Vol. 6, Chap. 2, Sec. 27

7           Analyze task.

7.1.       Discuss discrepancies with air operator/air agency.
K:         Order 8900.1, Vol. 6, Chap. 2, Sec. 27
7.2.       Evaluate corrective action.
K:         Order 8900.1, Vol. 6, Chap. 2, Sec. 27

8           Complete FAA Form 8120-11, Suspected Unapproved Part Report, if unapproved parts are found.

K:         Order 8120.16

             AC 21-29

             Order 8900.1, Vol. 6, Chap. 2, Sec. 27

8.1.       Forward report to: Reporting and Data Analysis Branch (AAE-300).
K:         Order 8120.16
Order 8900.1, Vol. 6, Chap. 2, Sec. 27

9           Close PTRS record for part 91K.

K:         Order 1380.51

             Order 8900.1, Vol. 6, Chap. 2, Sec. 27

10         Complete SAS documentation tools for parts 121, 135, and 145.

K:         Order 8900.1, Vol. 6, Chap. 2, Sec. 27

             Order 8900.1, Vol. 10