Part 129 OSWG Terms of Reference

Last updated July 21, 2021

 

 

Terms of Reference

for the FAA/IATA Part 129 Operations Specifications Working Group (129 OSWG)

Agenda Proposal, Review, and

Coordination Process

 

 

 

International Air Transport Association (IATA)

Federal Aviation Administration (FAA)

 

FAA Sponsoring Division:

Flight Standards Service Office of Safety Standards International Program

202-267-0962


I.         DEFINITIONS.

 

·  The Part 129 International Operations Specifications Working Group (129 OSWG) is a joint FAA/Industry workgroup whose primary task is to make recommendations to the Office of Safety Standards International Program in the development and review of new and revised Operations Specifications (OpSpec) paragraphs and associated guidance affecting 14 CFR part 129 foreign air carriers and foreign persons.

·  The International OSWG FAA Chairperson (129 OSWG FAA Chair) position is assigned by the Office of Safety Standards International Program.

·  The International OSWG FAA Vice Chairperson (129 OSWG FAA Vice Chair) will be nominated by the Office of Safety Standards International Program, who will coordinate the assignment with the appropriate Office of Safety Standards.

·  The International OSWG Industry Chairperson (129 OSWG Industry Chair) will be a representative from a participating foreign air carrier/foreign person and is elected by industry participants of the 129 OSWG.

·  The International OSWG Industry Vice Chairperson (129 OSWG Industry Vice Chair) will be a representative from a participating foreign air carrier/foreign person and is elected by industry participants of the 129 OSWG.

·  The International OSWG IATA Facilitator is assigned by the International Air Transport Association (IATA).

·  The International OSWG Industry Lead (129 OSWG Industry Lead) is assigned by the 129 OSWG Industry Vice Chair and is responsible for coordinating the information necessary for industry consensus on proposals to the 129 OSWG for review.

·  The Domestic Operations Specifications Working Group (Domestic OSWG) is a joint FAA/Industry workgroup whose primary task is to make recommendations to the Office of Safety Standards Air Transportation in the development and review of new and revised OpSpecs and associated guidance affecting U.S. certificate holders (i.e. 14 CFR part 121, 125, 135, 142, 145, 147, and 91K air carriers, operators and agencies).

·  The Domestic OSWG FAA Chairperson (Domestic OSWG FAA Chair) is assigned by the Office of Safety Standards Air Transportation.

·  The OSWG FAA Lead is assigned by the Office of Safety Standards with primary responsibility for developing and issuing new and revised applicable OpSpec paragraphs.

·  The FAA OSWG Coordinator is assigned by the Domestic OSWG FAA Chair and is responsible for the agenda and coordinating domestic and joint domestic/international OSWG meetings.

 

II.     INTRODUCTION AND BACKGROUND.

A.  FAA participation—Designated by the Office of Safety Standards International Program, the 129 OSWG FAA Chair coordinates a team consisting of members from the following FAA organizations:

1.   Each Flight Standards International Field Office (IFO) issuing OpSpecs to Part 129 or 129.14 air carriers/foreign person.

2.   The Office of Safety Standards Air Transportation.

3.   The Office of Safety Standards International Program.

4.   The Office of Safety Standards Aircraft Maintenance.

5.   The Office of Safety Standards Flight Technologies and Procedures.

6.   The Office of the Chief Counsel, International Affairs Division (AGC-700).

7.   The Office of the Chief Counsel, Regulations Division (AGC-200).

 

B.  Foreign air carrier/foreign person participation—The Office of Safety Standards International Program has integrated representatives from Part 129 foreign air carriers/foreign persons into the 129 OSWG as part of its outreach program towards its international stake holders. Working with the Office of Safety Standards International Program, the International Air Transport Association (IATA) provides the administrative support necessary to facilitate and coordinate this integration. The 129 OSWG, in cooperation with the IATA Secretariat and on behalf of all non-U.S. member IATA carriers, undertakes an improvement and simplification of the Industry/FAA coordination process as it relates to FAA foreign operations specifications. The 129 OSWG includes representatives from both the FAA and industry. In consultation with member airlines in the eight IATA regions, the 129 OSWG will identify and address issues that would benefit from a closer dialogue between industry and the FAA.

 

III.   129 OSWG WORKING ARRANGEMENTS.

 

A.  The FAA/IATA Terms of Reference (TOR) for 129 OSWG Agenda, Proposals, Review, and Industry/FAA Coordination provides guidelines and milestones for developing, reviewing, and submitting proposed OpSpecs recommendations to the Office of Safety Standards International Program. 

 

For tracking and reporting purposes, OSWG meetings are archived on the FAA’s Flight Information Management Information System (FSIMS) Publications—OSWG website (http://fsims.faa.gov/PICResults.aspx?mode=Publication&doctype=OSWG). OSWG Meeting Briefings and Documents will be updated by the FAA OSWG Coordinator after each 129 OSWG meeting, and used to present the status of all proposed, pending, and final OpSpecs, FAA and Industry project lead assignments, and project due dates.

 

B.  Procedures for OpSpecs Review by the 129 OSWG. The procedures outlined in this document are intended to allow early foreign industry involvement in the development and revision process of the OpSpecs. The procedures are intended to enact a proactive and cooperative process that allows the FAA to capitalize on the expertise of the foreign aviation industry. An International Industry OSWG Lead will be designated for each proposed OpSpec revision to work with affected users in review and early redress of individual airline issues. The 129 OSWG will also develop, promote and provide advice on the use of the Web-based Operations Safety Subsystem (WebOPSS), an effective electronic means for working with OpSpecs.

 

C.  Meetings, telcons and notification. Notification of 129 OSWG meetings will be accomplished through email to both FAA  and industry 129 OSWG members. Meeting information will be posted on the FAA’s FSIMS Publications—OSWG website http://fsims.faa.gov/PICResults.aspx?mode=Publication&doctype=OSWG. The 129 OSWG will hold telcons as needed and will normally meet once a year in Washington DC or at an alternate location as determined by the workgroup.

 

IV.   PROCEDURES FOR OPSPECS REVIEW BY THE 129 OSWG.

 

A.  Part 129 OpSpecs revision. One or more of the following may trigger a Part 129 OpSpec revision:

·  FAA Regulatory Change,

·  FAA Policy Change,

·  ICAO Standards and Recommended Practices (SARP) Change,

·  Comments and suggestions from foreign air carriers/foreign persons, or

·  Comments and suggestions from an IFO or another Flight Standards Service office.

Any one of the first three triggering events will require an Office of Safety Standards International Program review of current Part 129 OpSpecs paragraphs and may result in an OpSpec amendment. The fourth and fifth triggers, comments and suggestions from foreign air carriers/foreign persons, and/or comments and suggestions from an IFO or another Flight Standards Service office will initially be reviewed at the next annual 129 OSWG meeting following the receipt of the comment or suggestion.

Based on all available information, the 129 OSWG will endeavor to reach a consensus decision during the meeting. If the 129 OSWG reaches a decision for change it will forward its recommendation to the Office of Safety Standards International Program through the 129 OSWG FAA Chair. If the 129 OSWG decides not to make a proposal for change to the Office of Safety Standards International Program, the 129 OSWG will provide feedback to the individual submitting the comment or suggestion about why the group decided not to adopt it. If the comment or suggestion is accepted by the Office of Safety Standards International Program, a draft OpSpec will be prepared with the help of the FAA and International OSWG Industry Lead. Prior to being finalized, the draft proposal will be posted at http://www.faa.gov/aircraft/draft_docs/ for at least 30 days to allow for public comment. 

 

B.  Role of the 129 OSWG Industry Lead. The International OSWG Industry Lead collects comments for proposed changes and is responsible for:

1.   Analyzing, coordinating and negotiating information, as necessary, to build a final industry position.

2.   Coordinating with the appropriate Office of Safety Standards International Program representative and other industry users to reach an FAA/industry consensus prior to submission to the full 129 OSWG.

3.   Coordinating with other operators, as well as pilot and labor organizations, for additional technical data, justification and draft procedures.

4.   Submitting the proposal in writing to the 129 OSWG Industry Chair with copies to the 129 OSWG FAA Chair.

 

C.  Role of the OSWG FAA Lead. The OSWG FAA Lead collects comments for proposed changes and is responsible for:

1.   Analyzing, coordinating and negotiating information, as necessary, to build an FAA field position.

2.   Coordinating with the 129 OSWG FAA Chair and other industry users to reach an FAA/industry consensus prior to submission to the full 129 OSWG.

3.   Submitting the proposal in writing to the 129 OSWG Industry Chair with copies to the 129 OSWG FAA Chair.

 

D.  Role of the 129 OSWG FAA Chair. The 129 OSWG FAA Chair collects comments for proposed changes and is responsible for:

1.   Analyzing, coordinating and negotiating information, as necessary, to build the Office of Safety Standards position.

2.   Coordinating draft OpSpec changes with the OSWG FAA Lead prior to submission to the full 129 OSWG.

3.   Acting as his/her backup in the absence of an OSWG FAA Lead.

 

E.   Role of the 129 OSWG FAA Vice Chair.

1.   Assumes the duties of the 129 OSWG FAA Chair in the absence of the 129 OSWG FAA Chair.

2.   Acting as his/her backup in the absence of an OSWG FAA Lead.

 

F.   Role of the 129 OSWG Industry Chair.

1.     Remain cognizant of 129 OSWG industry participant’s areas of expertise.

2.     Review all industry recommendations/requests for OpSpec changes to determine validity and acceptance for submission to the FAA for consideration.

3.     Coordinate with the Office of Safety Standards International Program to ensure standardization in the application of all 14 CFR part 129 OpSpec paragraphs.

4.     Coordinate the agenda with the 129 OSWG FAA Chair and the FAA OSWG Coordinator.

5.     Ensure meetings remain on schedule.

 

G.  Role of the 129 OSWG Industry Vice Chair.

1.   Assumes the duties of the 129 OSWG Industry Chair in the absence of the 129 OSWG Industry Chair.

2.   Coordinate 129 OSWG Industry Lead assignments.

3.   Keeper of the OSWG meeting notes.

 

E.    Role of the FAA OSWG Coordinator

1.     Develop and distribute the OSWG agenda.

2.     Maintain the OSWG email roster/address book.

3.     Liaison with meeting facility coordinator(s).

4.     Manage assignment of OSWG FAA Leads.

5.     Assist International and Domestic OSWG Chairs and Vice Chairs as directed.

6.     Format OSWG meeting notes for the agenda archive.

7.     Post the meeting agenda and agenda archive on the FAA’s FSIMS Publications—OSWG website http://fsims.faa.gov/PICResults.aspx?mode=Publication&doctype=OSWG as required.

8.     Moderate OSWG meetings.


G.  Written proposed revisions requiring 129 OSWG review. Each proposed revision submitted to the 129 OSWG may vary in terms of the amount of required data. Simple proposals for typographical errors, minor wording changes, or basic technical changes may be adequately justified by a single sentence or short paragraph. Proposals for which some technical evaluation is necessary may require more substantial discussion and written justification.

 

V.     129 OSWG ANNUAL MEETINGS AND TELCONS

A.  Annual OSWG meetings will be planned each calendar year or as determined by the 129 OSWG. Intervening telcons may be planned throughout the year. Additional 129 OSWG FAA/Industry telcons and/or meetings may be planned as agreed to by group consensus, or by Chair agreement in the absence of group consensus.


B.  Meeting hosts. The host organization will make every effort to provide suggested accommodations and detailed directions to the meeting facility no later than 60 days before the meeting date. In the absence of a volunteer host organization, the FAA will host the annual meeting in Washington DC.

 

C.  Meeting agenda. The 129 OSWG Industry and FAA Chairpersons will collect written draft proposals and working papers submitted by the 129 OSWG Industry Leads or OSWG FAA Leads and include this information with other agenda submissions. All agenda issues will be submitted to the FAA OSWG Coordinator no later than 30 days prior to the annual 129 OSWG meeting.

·  Once formatted by the FAA OSWG Coordinator, the draft agenda will be sent to OSWG industry and FAA participants on file two weeks before a meeting or telcon with a request for any additional agenda items.

·  Introductions of the participants will be made at the beginning of each meeting, and a sign-in sheet requesting attendee details, (e.g.: name, company represented, address, telephone and fax numbers, and email address), will be collected for currency of contact information. The agenda will include a time to discuss new agenda items which were not received in time for the printing of the final agenda (Any Other Business).

·  The archived agenda, including OSWG Meeting Briefings and Documents, will be posted on the FAA’s Flight Information Management Information System (FSIMS) Publications—OSWG website (http://fsims.faa.gov/PICResults.aspx?mode=Publication&doctype=OSWG) within 30 days of the meeting.